Job Description

 

Essential Duties and Responsibilities

Database Management

• Manage database, files and reports for Upward Bound-Phil Campbell Project.
• Input data and assist in completing the Annual Performance Report (APR) submitted to the Department of Education reflective of grant objectives and student performance data.
• Maintain project documentation, reports, and general files on the computer using appropriate software and database programs.
• Generate reports and assist in data analysis to support program evaluation and reporting requirements.
• Ensure the accuracy and completeness of student records, including demographic information, academic progress, and participation in program activities.

Administrative Support

• Establish, maintain and update program participant records for Upward Bound-Phil Campbell project in an up-to-date filing system.
• Provide professional clerical support for the Upward Bound Program staff as requested by the Program Manager.
• Maintain inventory of departmental office supplies and forms for the Upward Bound Program.
• Assist with correspondence and serve as a recorder for Upward Bound Program staff meetings.
• Serve as distribution and collection point for purchase orders, budgets, job descriptions, staff and participant time sheets, travel request, travel reimbursement and maintenance request, etc., pertaining to Upward Bound-PC program.
• Assist in the organization of program events, workshops, and meetings; including scheduling and arranging appointments, meetings and travel plan for Upward Bound-PC program.
• Maintain a comprehensive filing system of all Upward Bound Program participant files, social media site, and equipment inventory.
• Serve on college committees as requested.

Documentation and Reporting

• Assist with preparations and completion of the Annual Performance Report.
• Compile and organize documentation related to student eligibility, program activities, and outcomes.
• Assist with annual update of program Policy Manual for UB-PC project.

Communication and Outreach

• Collaborate with program staff and maintain effective communication channels with students, parents, and program schools.
• Maintain curriculum materials and office supplies, prepare Purchase Orders and contact vendors for program services.
• Perform additional job-related responsibilities as assigned by the Manager of the Upward Bound Program.
• Support outreach efforts to recruit eligible students and promote program activities.

Compliance and Record Keeping

• Comply compliance with all state and federal rules applicable for the provision of Upward Bound Program services.
• Comply with any applicable guidelines and policies set forth by the Alabama College System and Northwest-Shoals Community College; and other applicable state agencies.
• Maintain confidentiality of student records and sensitive information.

 

Qualifications

• One (1) year (32 semester hours) of postsecondary education in related coursework from a regionally accredited institution, required.
• Minimum of an associate’s degree, preferred.
• Two years of TRIO experience, preferred.
• Experience with Banner, preferred
• Knowledge of socioeconomic and educational conditions of target area and schools, preferred.
• Background similar to the target population, preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Power Point) and database management software
• Proven experience in administrative support and database management.
• Strong organizational skills with attention to detail.

 

Application Procedures/Additional Information

A complete application packet consists of the following: 

• a completed Northwest Shoals Community College online application form, 
• a current resume, and
• postsecondary transcripts (unofficial or official), which must include institution’s name, college degree, and degree date. 

Applications may be submitted online at www.nwscc.edu.

Applications should be received by no later than Friday, February 23, 2024.

Incomplete application packets will eliminate the possibility of an interview.   Application packets received after the deadline date will eliminate the possibility of an interview.    The submission of all required application materials by the deadline date is the sole responsibility of the applicant.   

SALARY:  Compensation is in accordance with the Alabama Community College System’s Salary Schedule E3-4 ($38,979 - $56,128).  

Northwest Shoals Community College is an equal opportunity employer.  It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.  

Northwest Shoals Community College will make reasonable accommodations for qualified disabled applicants or employees.  Applicants in need of an accommodation(s), should contact the Office of Human Resources prior to the interview.  256-331-5279

Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.

Northwest Shoals Community College will not be responsible for copying application packets for current or future positions.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check.  Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Northwest Shoals Community College is an active participant in the Employment Eligibility Verification Program (E-verify).  E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Northwest Shoals Community College reserves the right to withdraw this job announcement at any time prior to awarding of employment.

 

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