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Administrative Coordinator (LG Extension)

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Central State University

Job Description

Posting Number 0801465
Classification Title Administrative Coordinator (LG Extension)
Working Title  
Department 1890 Land Grant Extension
Department Contact Email msmith2@centralstate.edu
Job Summary/Basic Function
Job Summary:
The Administrative Coordinator will be responsible for providing administrative support for Associate Extension Administrator and the direct reports of the Associated Extension Administrator. The successful candidate will serve as a primary point of contact for Extension customers, and work with Extension administrative staff to ensure the daily efficient operation of the office.

This position will report to work Monday-Friday, 8am – 5pm, at the Central State University main campus: Emery Hall, 1400 Brush Row Rd, Wilberforce, OH 45384.

Essential Duties and Responsibilities:
  • Produces information by transcribing, formatting, recording, editing, retrieving, copying, and transmitting text data and graphics.
  • Assists by researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Assist with event and program preparation, planning and execution.
  • Assist with maintaining the Associate Extension Administrator’s appointment schedule and with planning and scheduling meetings both in-person and via Teams, conferences, and travel.
  • Assists with coordinating, arranging and preparing official travel as directed.
  • Reconcile the Associate Extension Administrator’s office monthly ProCard reports.
  • Enter requisitions in university enterprise management system. Prepare other expense related documents. Monitor processing of documents to conclusion.
  • Welcomes guests and customers by greeting them in-person or via telephone, answering or directing inquiries.
  • Maintain and manage inventory of office supplies
  • Coordinate the use of conference / meeting rooms and vehicles
  • Distribute, incoming, outgoing, and interoffice mail
  • Manages critical/time sensitive projects as needed for the unit.
  • Establishes and maintains files and ensures completeness and accuracy.
  • Prepares reports by collecting and analyzing information.
  • Assists to provide historical reference by developing and utilizing filing and retrieval systems.
  • Records meeting discussions and take minutes.
  • Maintain professional and technical knowledge by attending educational workshops, reviews professional publications; establishes personal networks, and participates in professional societies as directed.
  • Contributes to team effort by accomplishing related results as needed.
  • Completes other responsibilities as required.
Minimum Qualifications
Required Qualifications:
  • An Associate’s Degree is required with professional experience in business, education, administration, or related field.
  • The ability and willingness to work collaboratively, a desire to build administrative and interdisciplinary relationships, and experience in team building and facilitations.
  • The ability to learn new software programs as needed.
  • Knowledge of current computer/tablet smart system-based technology used in office work, and strategic organizational planning.
  • Ability to work independently of direct supervision.
  • Ability to operate office equipment such as Fax machine, copier/printers, multi-line telephone systems.
  • Ability to maintain confidentiality.
Preferred Qualifications
  • Bachelor’s Degree preferred.
  • Extension experience and proficient knowledge of BANNER.
  • Demonstrated ability to build and maintain diverse networks.
  • Ability to lift 25lbs.
Posting Date 05/08/2023
Closing Date  
Open Until Filled Yes
Special Instructions to Applicants
Non-Discrimination Statement
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.USDA is an equal opportunity provider, employer, and lender.
Position Category Staff - Monthly (Exempt)
Budgeted Annual Salary Commensurate with experience

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