Limited-Term Shipping and Receiving Clerk
Job Description
Job Title:Limited-Term Shipping and Receiving Clerk
Req:C2024-050
Location:Compton College
DivisionBusiness Services
Position Type:Classified Staff
Salary Min/Max:$3138.3 - $4205.62 per month
Posting Close Date:05/07/2024
DEFINITION
Under general supervision, provides shipping and receiving duties for the college campus; performs clerical support activities for the Maintenance & Operations Department and assists staff as needed; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Director of Maintenance & Operations or other assigned management personnel. Exercises no supervision of staff.
This is a journey-level class responsible for receiving, maintaining, and distributing the inventory of materials, parts, supplies, tools, and equipment required for District operations. Responsibilities include maintaining purchase order records, receiving, picking-up and delivering supplies, and performing clerical support duties to the department by typing documents and answering phones. This class is distinguished from the Administrative Assistant classification in that the latter performs complex administrative and office support duties.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assists the Director of Maintenance & Operations and other department staff with completing department daily duties, activities, and projects related to inventories.
Receives, answers, and refers telephone calls for department director and staff; takes messages and responds to inquires and concerns as necessary.
Prepares and maintains purchase order requests and deliveries of office supplies, equipment, tools, and maintenance supplies.
Receives, signs for, picks up, and delivers office supplies, equipment, tools, and maintenance supplies for the college campus and distributes to the appropriate department, office staff or Instructor as indicated on initial purchase order requests.
Verifies receipt of, unloads, stores, transports, delivers, and distributes parts, materials, and supplies.
Processes purchase orders for payment, reviews for accuracy, confirms delivery of order requested and forwards documentation to purchasing department.
Receives and sorts incoming special delivery packages; delivers packages to designated locations throughout the campus.
Completes logs, forms, and documentation daily; enters purchase order information into computer database.
Types and prepares correspondence, memoranda, business letters, and reports for department staff.
Sorts, distributes, and prepares incoming and outgoing mail for the assigned department and other college departments and staff.
Assists with locksmith duties and responds to staff and employee questions or inquires regarding keys as necessary.
Assists with setting up classrooms, chairs, and completing special projects.
Performs other duties as assigned.
QUALIFICATIONS
KNOWLEDGE OF:
Standard methods and practices of shipping, receiving, delivery, and distribution of mail, office supplies, equipment, tools, and maintenance supplies.
Clerical support practices and procedures.
Basic principles and practices of record-keeping.
Names and uses of materials, parts, supplies, tools, and equipment related to District operations.
Basic District purchasing and supply ordering policies and procedures.
Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Safe work methods and safety practices pertaining to the work.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, various socio-economic and ethnic groups.
ABILITY TO:
Read, interpret, understand, and apply materials, parts, supplies, tools, and equipment specifications.
Perform responsible clerical support work with accuracy, speed, and minimal supervision.
Respond quickly and accurately to inquiries, instructions, and requests.
Organize, maintain, and update office database and records systems.
Perform basic mathematical calculations.
Maintain clear and accurate records.
Organize own work, set priorities, and meet critical time deadlines.
Operate modern office equipment including computer equipment and software programs.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Required Qualifications:
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to the completion of the twelfth (12th) grade and six (6) months of experience performing clerical and receiving work, preferably including or supplemented by experience in a commercial or public maintenance complex where the individual has gained a familiarity with the equipment, materials, and personnel specialties of the field.
Have sensitivity to and understanding of multi-cultural, diverse environments and college students from diverse academic, socioeconomic, cultural, and ethnic backgrounds.
Licenses and Certifications:
Possession of, or ability to obtain, a valid California Driver's License by time of appointment.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, as well as to work in a warehouse and use a forklift to transport materials; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 100 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment and in a warehouse and are exposed to chemicals, dust, paint fumes, mechanical and/or electrical hazards, machinery, and moving objects or other vehicles. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
PRE-EMPLOYMENT REQUIREMENTS/CLEARANCES
Criminal Justice Fingerprints.
Tuberculosis screening.
District pre-placement drug testing at District expense.
WHAT WE OFFER
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100% employee medical premium coverage and a contribution toward dependent coverage
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Voluntary (Medical/Dependent Day Care) Flexible Spending Account
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$50,000 life insurance benefit
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Deferred Compensation Program (403(b)/457 plans)
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Retirement Pension Plan (CalSTRS/CalPERS)
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Abundant Professional Growth & Development Opportunities
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22 paid holidays + Paid vacation
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Cumulative sick leave
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Hybrid Work Schedule: 4 days in office/1 day remote (may vary by Department/Position)
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Summer schedule (exceptions apply)
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Receive Longevity Pay for years of continuous service:
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Employee Assistance Program
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Environment that fosters diversity and inclusion
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Progressive and innovative culture
APPLICATION PROCEDURE:
Applicants must submit the following documents by the closing date:
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Online application: Compton Community College District - Administration - Human Resources
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Cover letter. (Letter of introduction highlighting your education and experience.)
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Resume.
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Pertinent transcripts (only in pdf format) as stated in the job qualifications. (Unofficial computer- generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.
Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.
*Please Note: Documents uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.
ALL APPLICATIONS MATERIALS MUST BE SUBMITTED ONLINE AT:
Compton Community College District - Administration - Human Resources
ICT AND INSTRUCTIONAL MATERIALS ACCESSIBILITY STANDARD STATEMENT:
CCCD is committed to ensuring equal access to instructional materials and information and Communications technology (ICT) for all, particularly for individuals with disabilities, in a timely manner. In accordance with California Government Code 7405, Government Code §11135, Government Code §11546.7, and best practices, CCCD will comply with the accessibility requirements of Section 508 of the Federal Rehabilitation Act of 1973.
REASONABLE ACCOMMODATIONS:
Any individual with a disability, who requires reasonable accommodation, may request assistance by contacting the Human Resources Office at (310) 900-1600 extension 2400, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.
SELECTION PROCEDURE
Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement.
Applicants who meet the basic qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to the college at their own expense. During the campus visit, each applicant will be tested and/or interviewed.
The Human Resources Office will rate responses to the questions or interview questions.
Based upon this rating, a small number will be invited to the campus a second time for an interview.
EMPLOYMENT INFORMATION:
To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted an application for a position. SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.
During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.
Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Special Trustee has acted upon the District's recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.
ABOUT THE DISTRICT
Compton College (originally Compton Junior College) is a public community college offering a full complement of transfer and degree courses, as well as career and technical education. Enrolled students may earn an associate degree or certificate, transfer to a four-year university or train for a career.
Compton College is part of the Compton Community College District, which encompasses an area of about 29 square miles, making educational services available to nearly 300,000 residents of Compton, Lynwood, Paramount and Willowbrook, as well as portions of Athens, Bellflower, Carson, Downey, Dominguez, Lakewood, Long Beach and South Gate. About 290 full- and part-time faculty teach more than 40 degree programs and 20 certificate programs.
HISTORY OF COMPTON COLLEGE
The Compton Community College District (CCCD) was established in 1927 as a component of the Compton Union High School District. In 1950, voters approved a bond issue separating the college from the high school district. Construction of the new college campus was completed on the present site. Classes began on the new campus in fall 1956.
In August 2006, the El Camino Community College District Board of Trustees approved a Memorandum of Understanding to provide educational and related support services to Compton Community College District residents.
On June 7, 2017, the Accrediting Commission for Community and Junior Colleges (ACCJC) granted initial accreditation status to Compton College. The action established Compton College as an accredited college within the El Camino Community College District.
Compton College was officially named the 114th California Community College through unanimous vote by the Board of Governors in July 2017. On August 29, 2018, California Community Colleges Chancellor Eloy Oakley issued Executive Order 2018-01 declaring Compton College will operate as an independent college under the authority of the Compton Community College District (CCCD) Board of Trustees effective June 7, 2019.
MISSION STATEMENT:
Compton College is a welcoming and inclusive community where diverse students are supported to pursue and attain student success. Compton College provides solutions to challenges, utilizes the latest techniques for preparing the workforce and provides clear pathways for completion of programs of study, transition to a university, and securing living-wage employment
THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.
Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Jennifer Burchett, EEO Compliance Officer, at (310) 900-1600, extension 2400.
EMAIL COMMUNICATION
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will
not receive communications by any other method.
IMPORTANT NOTICE
To be included in the initial screening, application materials must be received no later than 3:00 p.m. on the closing date.
The Compton Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.
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