Vice President of Administrative Services-South Mountain Community College
Job Description
Vice President of Administrative Services-South Mountain Community College
Job ID: 319715
Location: South Mountain Comm College
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$130,515.00 - $169,669.00/annually, DOE
Grade
128
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
What's Currently Happening at Maricopa
- Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
- Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
- One of the largest community college systems in the country
- 2020 Healthy Arizona Worksites Program recipient
- Named 19th Best Employer for Women by Forbes
- 2019 No. 42 in Arizona's Best Employers
Campus Statement
South Mountain Community College (SMCC) reflects the diversity of the surrounding community, a rich mix of rural, urban, and suburban neighborhoods. Many of our students arrive from Phoenix, Laveen, Tempe, Guadalupe, and the surrounding area to attend classes at the main campus or our offsite facility in Guadalupe; we also offer evening courses in Laveen at Betty Fairfax High School.
Of the approximately 5,000 students enrolled at SMCC nearly 70 percent were first-generation college students and 48 percent intended to transfer to a university to further their education. And, with more than 80 percent of these students identifying as a minority, SMCC has been federally designated as a Minority Serving and Hispanic Serving Institution.
Our small, personalized classes are offered days, evenings, and online, led by an engaged and accomplished faculty. Career and academic counseling are also available. SMCC is also a Strengths-Based Institution, helping you determine your strengths and then strategize with you to maximize those strengths in your academic and career choices.
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:
- 20 paid observed holidays
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- Annual professional development growth funding
- Tuition reimbursement for employees and dependents
- Flexible work schedules
- Maricopa Employee Health & Wellness Program:
- Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
- 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
The Vice President of Administrative Services (VPAS) serves as the leader of the Administrative Services Division for South Mountain Community College (SMCC), as well as the college's Chief Financial Officer. This role reports directly to the College President and serves on the President's Executive Team, providing senior-level leadership and direction to support the college's mission and goals. As a critical member of the Executive Team, the VPAS utilizes a shared governance approach to further the college mission and implement sustainable strategies to move the college forward.
As leader of the Administrative Services Division, the VPAS provides significant oversight and general direction for the college's Administrative Services functions, which include Business Services, College Police, Facilities Management, Human Resources, and Information Technology Service. The VPAS also has oversight of Auxiliary Services, which includes partnerships with on-campus vendor partners, such as Follett and Sodexo (Bookstore/Food Services), Pacific Automation (Printshop) and Tree of Life (Daycare/Preschool), as well as management of the business partnerships between the college and on-campus educational partners such as the Arizona Agribusiness and Equine Center (AAEC Early College High School) and Northern Arizona University (NAU). Additionally, the college has a satellite campus in the town of Guadalupe, approximately seven miles east of the main campus.
The VPAS also manages the college's business relationship between SMCC and the City of Phoenix in jointly operating the South Mountain Community Library, a co-funded college/public library, which serves students and the surrounding community.
With oversight of the College Police, the VPAS will provide leadership for developing and implementing safety, security, and emergency management plans, as well as serving on the College Incident Management Team (CIMT).
As the Chief Financial Officer, the VPAS functions as a strategic leader for setting both short- and long-term finance goals and strategies. The VPAS engages in a wide range of financial area functions, including:
- Administering the college's financial operations
- Developing, managing, and forecasting college budgets
- Safeguarding the college's assets
- Establishing transparent budgeting processes and procedures, and ensuring that they adhere to all MCCCD and Governing Board administrative regulations, policies, procedures, protocols, and guidelines.
- Navigating various partnerships and agreements with external partners, from purchasing to lease negotiations, and acting as the college representative in complex negotiations
- Assisting other college departments, divisions, and teams - who are engaging in their partnerships, purchases, events, and more - to complete the necessary forms, processes and procedures to help advance the business of the college
- Seeking out, advocating for and engaging in new opportunities and partnerships with various business, community organizations, nonprofits, educational partners and more, with an eye towards the possible creation of previously untapped revenue streams for the college
In this leadership role, the VPAS hires, directs, and evaluates management and professional staff of the division, and leads a team of professionals.
Internally, the VPAS is a vital collaborator with the Academic Affairs and Student Affairs Divisions, to support the college's mission, vision, and values. The VPAS serves on MCCCD district-wide councils and task forces and presents at college, district, and governing board meetings to advocate on behalf of the college's financial resource needs. The VPAS seeks to make a difference in student lives, working collaboratively with the college community to develop and implement both short and long-term financial and operational strategies that contribute both directly and indirectly to student persistence and success.
The successful candidate will have a passion for student success, enjoy working collaboratively and creatively with internal and external stakeholders, have an authentic, servant, and transformational leadership style, and be driven by a genuine desire to provide excellent service with a focus on organizational success. An entrepreneurial mindset is vital, as is the ability to be both a big-picture, and strategic thinker, but with the ability to drill down and understand the key details that make up any successful contract, agreement, policy, or procedure.
The successful candidate will be an active listener with strong communication skills and an ability to connect with both internal and external constituencies; foster transparency and trust through cultivating and sustaining relationships; assess and take calculated risks; and use multiple variables including data, historical context, and evidence-based practices to make strategic recommendations and informed financial decisions.
More information regarding this position can be found here: www.southmountaincc.edu/vpas
Essential Functions
The following examples of duties illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.
Budgeting and Operational Planning
- Provides leadership for strategic and operational planning; oversees administrative initiatives related to institutional vibrancy and outcomes; works to attain and exceed Governing Board metrics and college outcomes related to improving operational efficiency and financial structures to support student learning.
- Develop short-term and long-term financial forecasts to project the college's financial health and identify potential budget challenges and opportunities. This includes revenue projections, new or innovative revenue streams, and other relevant data.
- Maintains a strong commitment to operational assessment practices, using data to inform decision-making, budgetary planning, as well as facilities and operational planning.
Division Leadership
- Oversees the recruitment, supervision, evaluation, and talent management of staff within the six Administrative Services departments in a manner that promotes excellence, creativity, operational efficiency, and service to the college community.
- Inspires a diverse group of employees through mentoring, professional development, and coaching; provides leadership, coordination, and oversight for the college's Administrative Services Council and related committees.
- Leads strategy, budgeting, planning, and resource allocation for respective departments in collaboration with faculty, staff, administrators, and appropriate College councils and committees; engages with SMCC's shared governance model.
College Leadership
- Fosters communication and collaboration with faculty and staff across the college and District to provide administrative support; develops operational processes and procedures that support integrated strategic planning and organizational efficiency and effectiveness.
- Represents and advocates for the College's institutional interests to external constituencies; develops, supports, and maintains effective relationships with external partners; represents college interests within various Maricopa Community Colleges' District councils and committees
- Engages and actively participates in Higher Learning Commission (HLC) accreditation processes; integrates student-centered principles in decision making and actions; performs other duties as assigned by the President.
Partnership Development
- Cultivates relationships with the District Office, as well as business, community, industry, municipal, and university leaders; serves as a member of college and district councils and committees; collaborates with other college divisions to design, lead, and support initiatives leveraging community partnerships and business relationships to maximize learning opportunities for all learners.
Financial Operations/Services
- Plans, directs, and implements the financial and general operation of the college including oversight of fiscal operations of the college, evaluation, forecasting, and reporting on all budgets (operational, capital, auxiliary) status and cost/benefit analyses;
- Collaborates with college community on the development of additional revenue streams (grants, alternate revenue streams, etc.);
- Provides leadership for and coordinates operational and equipment plan development, contract negotiations and monitoring, capital purchasing; ensures compliance with regulatory agencies requirements and Maricopa County Community Colleges District Policies and Procedures;
- Directs the development and implementation of a long term financial plan.
Minimum Qualifications
Minimum Qualifications for student affairs or non-academic pathway: Master's Degree from a regionally accredited institution in education or field related to the area of assignment and four (4) years of progressively responsible management and/or leadership experience in the field of assignment that includes two (2) years of supervisory experience. Examples of management/leadership experience include program management, project management, budget development and management related to programs or projects, staff supervision, policy development, administration, evaluation, and compliance. Equivalency allowed for Non-Academic areas.
OR
Minimum Qualifications for Academic pathway: Master's Degree in a teaching field related to area(s) of assignment and four (4) years of experience in academic leadership and/or supervisory role in higher education and three (3) years of teaching that includes curriculum/coursework development. Examples of academic leadership/supervisory experience include division/department chair, project management, policy development, administration, evaluation and compliance, committee leadership, program director, and shared governance. No equivalency.
Desired Qualifications
A. Earned Doctorate from a regionally accredited post-secondary institution
B. Experience working at a Hispanic Serving Institution (HSI) and/or Minority Serving Institution (MSI).
C. Two (2) years serving as a Chief Financial Officer or similar financial administrative role.
D. Six (6) or more years of progressively responsible management and/or leadership experience in an educational, non-profit, and/or government environment.
E. Experience leading positive change management and cultivating and sustaining key partnerships with diverse stakeholders.
F. Demonstrated experience leading in a large complex organizational environment with both centralized and decentralized decision-making.
G. Demonstrated expertise in accessing and analyzing quantitative and qualitative data for decision-making, forecasting, institutional planning, and allocating resources.
How to Apply
Applicants are required to submit a cover letter (limited to five (5) pages) and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
- Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
- Indicate whether former or current employment is Full-Time or;
- Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
- Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
- Cover letter limited to five (5) pages
Posting Close Date
Open until filled
First Review March 18, 2024
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=319715&PostingSeq=1
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