Job Description

Job Title:Categorically Funded Program Technician (Financial Aid)
Req:C2024-034
Location:Compton CollegeDivisionStudent Services
Position Type:Classified Staff
Salary Min/Max:$ 3,632.95 - $5,111.94 per month
Posting Close Date:02/15/2024

 

DEFINITION

Under general supervision, provides a wide variety of technical support duties for an assigned categorically funded program, including conducting intake interviews and evaluating eligibility for the program based on set policies and procedures, basic accounting and budgetary tracking, maintaining and assisting program participants with the use of computer and multimedia equipment related to the program, and performing a variety of record-keeping, data entry, report preparation, and program support activities; provides information to the public and program staff; provides assistance for a wide variety of assignments related to the administration of program projects and services; and performs related work as required.

 

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned supervisory or managerial staff. May exercise technical or functional direction over student workers.

 

CLASS CHARACTERISTICS

This is the journey-level class in the categorically funded program classification series. Incumbents perform the full range of complex and responsible technical support work in an assigned categorically funded program, exercising independent judgment and initiative. Positions at this level are distinguished from the Categorically Funded Program - Assistant by the level of responsibility assumed and the complexity of the work assigned. This class is further distinguished from the Categorically Funded Program - Specialist in that the latter requires a greater level of program knowledge and skill in order to develop, promote, implement, and evaluate a small program or a program portion of an assigned larger categorically funded program

 

EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

 

Performs technical administrative support duties for an assigned categorically funded program by implementing and providing information to students regarding processes, policies, and procedures related to the assigned program.

Conducts intake screening and interviews students to obtain information used for eligibility review for various programs and services; gives information about and refers students to programs and services in areas such as child care, job placement, career and educational counseling, housing and financial aid. Determines initial and continuing eligibility of program applicants and participants based on set policies and procedures.

Assists students in identifying and developing educational, career, and/or vocational needs and goals; provides support services to students in assigned program areas.

Assists in the coordination and production of student events, programs, publications, special services and/or other related functions.

Assists in establishing program standards and goals and in the evaluation of program results.

Attends various meetings, job fairs, and recruiting events to provide students or potential students with information regarding occupational training, educational programs, and program policies, procedures, and requirements.

Oversees the operations of one or more instructional laboratories; sets up and maintains equipment of assigned laboratories, and provides instructional assistance to students.

Schedules and monitors a variety of test programs utilized in academic achievement, vocational, or interest assessments; scores and provides input in the evaluation of test instruments; and maintains records of individual and group test results.

Maintains liaison with community agencies to promote programs and services.

Assists in the design and writing of bulletins, brochures, news releases, and other materials to publicize or provide information on center programs and services.

May perform a variety of accounting and financial office support work and prepares various reports; assists with special projects as assigned, including monitoring budget expenditures and assisting in the preparation of the annual budget of assigned program, classifying accounting transactions and maintaining, reconciling, and closing accounts associated with program budget, and maintaining, verifying, and reconciling a variety of reports, journals, budgets, or related fiscal or statistical data.

Prepares and processes operational documents related to budgeting, purchasing, personnel, payroll, contracts, and other administrative activities.

Organizes and carries out administrative assignments; researches, compiles, and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area.

Prepares and maintains various programmatic and/or student files and records; monitors and tracks attendance and usage of assigned functional area and prepares reports for management.

Gathers, assembles, updates, and distributes a variety of department specific information, forms, records, and data as requested; prepares and maintains a variety of databases and reports.

Provides information to the public or District staff that requires the use of judgment and the interpretation of rules or procedures; meets with the public or District staff to obtain data, interpret information, and answer questions; prepares correspondence independently to answer questions, request information, or provide explanations.

Coordinates special projects as assigned.

Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones; may operate other assignments specific equipment; may perform basic maintenance and troubleshooting on assigned equipment.

Maintains accurate records of work performed.

May participate and assist in the administration of the assigned office; may organize and coordinate activities associated with the office; may recommend organizational or procedural changes affecting support activities.

May provide training to lower-level and new staff as required. Performs related duties as assigned.

 

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Applicable codes, regulations, policies, technical processes, and procedures related to the program to which assigned.

Business letter writing and the standard format for reports and correspondence. Principles and practices of data collection and report preparation.

Business mathematics and basic statistical techniques. Recordkeeping principles and procedures.

Modern office practices, methods, computer equipment and computer applications related to work, including word processing, database, and spreadsheet applications.

English usage, spelling, vocabulary, grammar, and punctuation.

Techniques for providing a high level of customer service by effectively dealing with the public, vendors, students, and District staff, including individuals of various ages, various socio-economic and ethnic groups.

 

ABILITY TO:

Perform responsible administrative and technical support work with accuracy, speed, and general supervision.

Provide varied and responsible work requiring the use of tact and discretion.

Understand the organization and operation of the District, the assigned program, and of outside agencies as necessary to assume assigned responsibilities.

Participate in the development of goals, objectives, policies, procedures, and work standards for assigned programs.

Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.

Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.

Effectively represent the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

Respond to and effectively prioritize multiple phone calls and other requests for service. Compose correspondence and reports independently or from brief instructions.

Make accurate mathematical, financial, and statistical computations.

Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, recordkeeping, and tracking systems.

Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

Operate modern office equipment including computer equipment and specialized software applications programs.

Use English effectively to communicate in person, over the telephone, and in writing.

Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

 

Required Qualifications:

 

EDUCATION AND EXPERIENCE

Any combination of training and experience which would provide the required knowledge, skills, and abilities are qualifying. A typical way to obtain the required qualifications would be:

Associate in Arts degree with coursework in sociology, psychology, counseling, adult education, business administration, public relations, or a related field, and two (2) years of increasingly responsible technical experience related to the duties of the assigned program.

Have sensitivity to and understanding of multi-cultural, diverse environments and college students from diverse academic, socioeconomic, cultural, and ethnic backgrounds.

 

Licenses and Certifications:

Possession of, or ability to obtain, a valid California Driver's License by time of appointment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

 

PRE-EMPLOYMENT REQUIREMENTS/CLEARANCES

Criminal Justice Fingerprints.

Tuberculosis screening.

District pre-placement drug testing at District expense.

 

WORKING CONDITIONS

May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and holidays.

WHAT WE OFFER

• 100% employee medical premium coverage and a contribution toward dependent coverage

• Voluntary (Medical/Dependent Day Care) Flexible Spending Account

• $50,000 life insurance benefit

• Deferred Compensation Program (403(b)/457 plans)

• Retirement Pension Plan (CalSTRS/CalPERS)

• Abundant Professional Growth & Development Opportunities

• 22 paid holidays + Paid vacation

• Cumulative sick leave

• Hybrid Work Schedule: 4 days in office/1 day remote (may vary by Department/Position)

• Summer schedule (exceptions apply)

• Receive Longevity Pay for years of continuous service:

• Employee Assistance Program

• Environment that fosters diversity and inclusion

• Progressive and innovative culture

APPLICATION PROCEDURE:

Applicants must submit the following documents by the closing date:

1. Online application: Compton Community College District - Administration - Human Resources

2. Cover letter. (Letter of introduction highlighting your education and experience.)

3. Resume.

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf.

 

*Please Note: Documents uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will resultin an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

 

ICT AND INSTRUCTIONAL MATERIALS ACCESSIBILITY STANDARD STATEMENT:

CCCD is committed to ensuring equal access to instructional materials and information and Communications technology (ICT) for all, particularly for individuals with disabilities, in a timely manner. In accordance with California Government Code 7405, Government Code §11135, Government Code §11546.7, and best practices, CCCD will comply with the accessibility requirements of Section 508 of the Federal Rehabilitation Act of 1973.

 

REASONABLE ACCOMMODATIONS:

Any individual with a disability, who requires reasonable accommodation, may request assistance by contacting the Human Resources Office at (310) 900-1600 extension 2400, or completing form PC1105, a minimum of five (5) working days prior to closing date for this position.

 

SELECTION PROCEDURE

Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement.

Applicants who meet the basic qualifications and who are also deemed to posses the highest degree of desirable qualifications will be invited to the college at their own expense. During the campus visit, each applicant will be tested and/or interviewed.

The Human Resources Office will rate responses to the questions or interview questions.

Based upon this rating, a small number will be invited to the campus a second time for an interview.

 

EMPLOYMENT INFORMATION:

To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Applicants wishing to apply for more than one position must submit separate materials for each position. The District does not return materials submitted in application for a position. (Copies of original documents are acceptable.)

SUBMISSION OF THESE MATERIALS IS THE APPLICANT'S RESPONSIBILITY.

During the interview, consideration will be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.

The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interview.

Applicants who are eliminated from consideration will be notified by letter or email. Candidates should not expect official notification of the status of their candidacy until the Special Trustee has acted upon the District's recommendation for employment.

The District reserves the right to extend the deadline, re-advertise the position, or to delay indefinitely filling this position if it is deemed that applicants for the position do not constitute an adequate applicant pool. Staffing of this position is contingent upon the availability of funding.

 

ABOUT THE DISTRICT

Compton College is a public community college offering a full complement of transfer and degree courses, as well as career and technical education. Enrolled students may earn an associate degree or certificate, transfer to a four- year university or train for a career.

 

Compton College is part of the Compton Community College District, which encompasses an area of about 29 square miles, making educational services available to nearly 300,000 residents of Compton, Lynwood, Paramount and Willowbrook, as well as portions of Athens, Bellflower, Carson, Downey, Dominguez, Lakewood, Long Beach and South Gate. About 290 full- and part-time faculty teach more than 40-degree programs and 20 certificate programs.

 

HISTORY OF COMPTON COLLEGE

The Compton Community College District (CCCD) was established in 1927 as a component of the Compton Union High School District. In 1950, voters approved a bond issue separating the college from the high school district. Construction of the new college campus was completed on the present site. Classes began on the new campus in fall 1956.

On June 7, 2017, the Accrediting Commission for Community and Junior Colleges (ACCJC) granted initial accreditation status to Compton College. The action established Compton College as an accredited college within the El Camino Community College District.

Compton College was officially named the 114th California Community College through unanimous vote by the Board of Governors in July 2017. On August 29, 2018, California Community Colleges Chancellor Eloy Oakley issued Executive Order 2018-01 declaring Compton College will operate as an independent college under the authority of the Compton Community College District (CCCD) Board of Trustees effective June 7, 2019.

 

MISSION STATEMENT:

Compton College is a welcoming and inclusive community where diverse students are supported to pursue and attain student success. Compton College provides solutions to challenges, utilizes the latest techniques forpreparing the workforce and provides clear pathways for completion of programs of study, transition to a university, and securing living-wage employment.

 

THE COMPTON COMMUNITY COLLEGE DISTRICT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.

Compton Community College District is an Equal Opportunity/Affirmative Action employer and does not discriminate in employment on the basis of sex, sexual orientation, race, color, religious creed, marital status, denial of Family & Medical Care Leave, national origin (including language limitations), ancestry, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation, or other protected classes, or obligations to the National Guard or Reserve Forces of the United States. For specific details on this policy, please contact Jennifer Burchett, EEO Compliance Officer, at (310) 900-1600, extension 2400.

 

EMAIL COMMUNICATION

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

 

 

IMPORTANT NOTICE

To be included in the initial screening, application materials must be received no later than 3:00 p.m. on the closing date.

 

The Compton Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.

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