To administer all components of the federally funded Educational Talent Search and Upward Bound grants. The director is responsible for implementing the critical elements of the grant including: working with staff to select participants, managing and tracking federal funds according to published cost principles, updating the database and tracking systems, keeping accurate and complete participant records, implementing all project activities toward accomplishing project objectives, hiring and supervising staff, conducting summative and formative project evaluations, and meeting all reporting requirements by the Department of Education. The Federal TRIO Programs (TRIO) are federal outreach and student services programs designed to identify and provide services for individuals from disadvantaged backgrounds. The Director – TRIO Programs leads programs and staff under the federal guidelines to serve and assist low-income individuals, first-generation college students, and at-risk individuals to progress through the academic pipeline from middle school to post-baccalaureate programs.

Talent Search and Upward Bound Leadership and Program Management (60% of time)

• Supervise and provide leadership to all project staff: monitor services provided; review files for necessary documentation; conduct staff meetings to discuss plans for and progress toward achieving program objectives; approve schedules, expenditures, leave plans and travel requests; assist staff members to identify areas for professional growth.
• Supervise program personnel, including recruitment, selection, orientation, scheduling, evaluation, coaching, recognition, accountability, corrective counseling, performance management and progressive discipline.
• Lead staff in strategic program planning and continuous program improvement processes to ensure that service delivery methodologies are effective in achieving program objectives, are appropriate for partner school environments, respond to student needs, and are in alignment with SWOCC institutional strategic plans.
• Plan and manage participant recruitment, eligibility, selection, needs assessment, and orientation processes.
• Developing and coordinating the implementation of objectives to accomplish operational plans and program goals in full compliance with all applicable federal regulations and requirements.
• Develop and implement strategies and K-12 partnerships to increase the number of youths from disadvantaged backgrounds to both graduate from high school and enroll in postsecondary educational institutions
• Provide a variety of strategic academic, career and financial counseling supports for middle and high school students to achieve success in high school and to encourage participants to pursue a college education
• Monitor program outcomes to evaluate the success of program goals and objectives; assess program performance and measurement systems to improve and/or redesign systems and structures; perform quality reviews and evaluate the effectiveness of programs' content and/or service outcomes
• Develop, communicates, and executes operational strategies to set and achieve team and unit goals on a daily, weekly, and/or monthly basis to ensure department targets are met
• Ensures the continuous evaluation and improvement of campus projects so that grant objectives are met through oversight of performance, research, and data collection of student outcomes.
• Leads the development of funding proposals and grant applications
• Develop and facilitate training for campus TRIO project team to support related to TRIO regulations and legislation, the plan of operations, and best practices in serving and supporting TRIO students. Participate in program-specific training and in professional organizations designed to promote the purpose and improve the functions of Educational Talent Search and Upward Bound.
• Plan, coordinate, and facilitate Upward Bound summer programming and educational field trips
• May serve as a College representative on various statewide, college and local committees and attend events as appropriate.

 

Talent Search and Upward Bound Grant Administration (20% of time)

• Manage the day-to-day program budget, ensuring spending is within grant budget allocation. Provide input and direction to the budget planning process and oversee contract compliance. Maintain fiscal records to ensure that federal guidelines are met.
• Prepare and submit federal, state, and institutional reports as required.
• Maintain deep working knowledge of federal legislation and regulations which govern federal ETS and UB programs; attend federal training for TRIO programs and participate in State and regional TRIO association activities.
• Interpret grant requirements when implementing program offerings
• Collaborate with grant federal grant administrators to maintain compliance with grant requirements
• Compile reports of program activity and assists in the annual reporting of performance to US Department of Education.
• Collaborate with Business Services by providing performance data and information to support grant development and submission processes; manage grant data collection and reporting.
• Prepare and review required reports and records of activities and data to ensure progress toward specified program objectives; develop and direct program processes to ensure accurate and timely collection and reporting of data.

Internal and External Relationships (20% of time)

• Develop relationships and collaborate with internal and external stakeholders to promote awareness of the TRIO programs, to coordinate services for disadvantaged students, and to advocate for the needs of students from disadvantaged backgrounds to increase participant retention, and college enrollment.
• Establish and maintain a positive working relationship with college, middle and high school staff and administration to facilitate provision of Educational Talent Search and Upward Bound services to eligible program participants.
• Collaborate across College programs and departments on initiatives designed to improve college access, participant success and programs' completion for potential first generation and low-income students in SWOCC district middle and high schools.
• Work with the other TRIO programs on campus to promote a smooth transition of students from program to program to ensure student success and learning.
• Address student and parent concerns related to the program; ensure students' personal, cultural and academic needs are attended to in an appropriate and relevant manner.

Performs Other Duties and Special Projects as Required/Assigned

REQUIRED QUALIFICATIONS:

Master’s Degree in Education, Social or Behavior Sciences, Administration, Counseling or related field.

Three (3) years of administrative or program experience, in programs serving disadvantaged youth in academic setting, and demonstrated ability to relate to and work the Talent Search/Upward Bound eligible populations.

EDUCATION EQUIVALENCY:

Due to the Rural Isolation of the target area and limited populations with Master’s degrees a Bachelor’s degree with minimum 5 years of federal project management experience in similar programs, and current enrollment in a Master’s degree program will be considered.

 

Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:

• Ability to communicate effectively, both orally and in writing, using the English language with or without the use of an interpreter. Ability to effectively communicate orally with groups and/or individual, and deal with peers, the public and the community in a positive, empathetic and professional manner.
• Ability to work effectively with populations representing diverse social, economic, cultural, ideological and ethnic backgrounds, life experiences and abilities, including community members, students, faculty, and staff.
• Ability and willingness to manage a flexible work schedule with self-discipline, including travel, various hours and possible weekends/evenings, as well as work days at other college locations.
• Ability to write and communicate at a professional level utilizing a high level of computer skills sufficient to use software such as word processing, spreadsheets and data bases to produce correspondence, documents and reports as required by the position. Knowledge of principles and practices of supervision and training. Ability to develop others to perform and contribute to the organization by providing ongoing feedback and by providing opportunities to learn through formal and informal methods.
• Ability to follow safety procedures and maintain work area in a clean and orderly manner.
• Ability to facilitate workshops and support groups.
• Ability to work effectively and sensitively with individuals of diverse cultural backgrounds and perspectives, and abilities. Models and ensures diversity and cultural competency (respect, inclusiveness, reflecting, valuing, and welcoming cultural differences) in all position responsibilities regardless of race, ethnicity, religion, gender, social class, sexual orientation, ability, nationality, age, language, origin, or employment status.
• Demonstrated commitment, by work experience and/or community involvement, in providing services for minority, low-income, or persons with disability.
• Knowledge of college entrance procedures and programs of study. Knowledge of the world of work, assessment testing and the transfer process.
• Ability to follow established college and department procedures and work independently to accomplish those procedures. Ability to implement general directives and Board policies in the assigned areas of responsibility. Ability to explain established policies and procedures using judgment and diplomacy.
• Self-motivated, with excellent time-management skills and an ability to concentrate on complex and multiple tasks for extended periods of time; while simultaneously ensuring data integrity and accuracy.
• Willingness to travel and/or perform job duties at various days and hours, is required.

 

PREFERRED QUALIFICATIONS:

Master degree in Education, Social or Behavior Sciences, Administration, Counseling or related field.

Preference is given to applicants with experience overcoming similar barriers as the target population.

Experience in a higher education setting.

SPECIAL REQUIREMENTS OR LICENSES:

Successful completion of background check at Southwestern and target K-12 schools.

 

SUPPLEMENTAL INFORMATION:

Southwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.

For assistance with this, please email hr@socc.edu. For technical assistance with your application, please call (855) 524-5627.

Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.

Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.

Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.

The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.

Final candidates will be subject to a criminal background check as part of the employment process.

 

REASONABLE ACCOMMODATION STATEMENT:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.

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VETERAN'S PREFERENCE STATEMENT:

Applicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.

 

DOCUMENTS REQUIRED:

• MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
• Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
  • You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/

For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

 

NON-DISCRIMINATION:

It is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-888-7206 or TDD 541-888-7368. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.

Annual Campus Crime/Annual Fire Safety (Clery Act) Report

The “Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act” (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-888-7206.