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Executive Assistant

 
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Institution: San Mateo County Community College District
Location: San Mateo, California
Category:
Posted: 04/20/2017
Application Due: 00/00/0000
Type: Fulltime

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.
This is complex paraprofessional work that involves complex and confidential record keeping, technical support coordination, and confidential public relations duties for senior administrators. Technically, the employee is thoroughly trained in office management procedures, including use of a variety of software applications. Under general supervision, the job duties require a working knowledge of District and college policies and procedures, and specific knowledge of policies, procedures, and practices directly related to the central departmental services. Public contact is extensive and includes students, staff, the general public, other educational institutions, government, business and community representatives, and the media. A high degree of independent judgment and creativity are required to resolve minor and occasional major problems that occur, particularly related to the handling of confidential legal and collective bargaining information. Consequences of errors in judgment can be costly in employee time and in public relations. An Executive Assistant can direct and coordinate the work of other staff and student assistants as assigned.

• A combination of education and experience equivalent to possession of an Associate’s degree in business administration, office technology, or a closely related field
• Successful work experience of increasing responsibility that has included extensive public contact with people at various levels within an organization who are diverse in their cultures, languages and abilities
• Experience with the organization and maintenance of complex and confidential files and documentation, both online and manual
• Demonstrated skills in written and oral communication
• Experience using spreadsheets and a variety of software to produce original formatted reports and other written materials
• Experience training and directing the work of others
• Possession of a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations



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