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Coordinator, Texas Bioscience Institute and Middle College Advisor, Taylor Center, Grant Funded

 
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Institution: Temple College
Location: Temple, Texas
Category:
Admin-Other Administrative Positions
Posted: 03/02/2021
Application Due: 00/00/0000
Type: Fulltime

Salary 

$37,800.00 Annually

Location 

516 North Main Street Taylor, TX

Job Type

Professional Staff

Division

Academic Affairs

Job Number

PRO03-2021-0225

Department

Texas Bioscience Institute, Taylor, Dual Credit

Classification Code

T14TBITCOOR31T

FLSA

Exempt

Salary Grade

Professional

Salary Grade Ranking

PL 2

Total hours required per week

40


 

Minimum Requirements

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS): Bachelor's Degree and two (2) years directly related work experience or Associate's Degree and four (4) years directly related work experience. Part-time work will be pro-rated but must equal the minimum years specified. PREFERENCES: Bi-Lingual-English and Spanish. CERTIFICATION OR LICENSES: None

Work Schedule

TBD by Executive Director of Dual Credit and High School Partnerships in coordination with the Vice President of Academic Affairs and Student Services and Chief Academic Officer.

 

Position Summary & Essential Duties

The following duties, responsibilities, Knowledge, Skills and Abilities (KSA’s), and physical requirements are intended to describe the general nature and level of work being performed. The information listed below is not intended to be construed as a complete listing of all duties, responsibilities, KSA’s, and physical requirements required of this position since changes to the position may occur at any time or additional requirements that may be added over the course of time.

 

SUMMARY:

Under the direct supervision of the Executive Director of Dual Credit and High School Partnerships, and in coordination with the Vice President of Academic Affairs and Student Services and Chief Academic Officer, the incumbent will oversee the ongoing direction, development, delivery, assessment, and improvement of services for the Texas Bioscience Institute. The incumbent must be proficient in public relations, archival, retrieval, reporting, and dissemination of student and College information.  The incumbent must be familiar with laws and regulations regarding student information, including FERPA. The incumbent will be responsible for recruitment activities, orientation sessions, campus tours, admissions, academic advising, registration, and financial aid for the Texas Bioscience Institute under the supervision of the Executive Director of Dual Credit and High School Partnerships.

 

Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS):

Bachelor’s Degree and two (2) years directly related work experience or Associate’s Degree and four (4) years directly related work experience. Part-time work will be pro-rated but must equal the minimum years specified.

PREFERENCES:

Bi-Lingual-English and Spanish.

 

CERTIFICATION OR LICENSES:

None

 

Job Duties and Responsibilities

The incumbent will:



  • Maintain confidentiality based upon FERPA requirements.

  • Communicate regularly with the Executive Director of Dual Credit & High School Partnerships, the Vice President of Academic Affairs and Student Services & Chief Academic Officer, the Dual Credit Coordinator, Advising Center Director and staff, and Taylor Center staff 

  • Attend Dual Credit staff meetings

  • Serve on the Texas Bioscience Institute Selection Committees.

  • Provide information sessions for high school counselors, potential students, and parents regarding enrollment processes.

  • Support and assist counselors, students, and parents regarding inquiries about the Texas Bioscience Institute Middle College, and Temple College Admission policies, course scheduling, and application/dual credit forms.

  • Serve as Texas Bioscience Institute liaison for high school counselors by collaborating with the Dual Credit Coordinator and Executive Director of Dual Credit and High School Partnerships for the annual counselor meeting on main campus.

  • Coordinate with the Executive Director of Dual Credit and High School Partnerships and the Advising Center to facilitate basic recruiting through the TC College Connection Program, Welcome Week, TC Transfer fair, and TC graduation.

  • Coordinate with the Executive Director of Dual Credit and High School Partnerships and the Dual Credit Coordinator to facilitate ceremonies and events.

  • Initiate queries and reports from the College Ellucian system to provide information to the Executive Director of Dual Credit and High School Partnerships.

  • Receive students’ transcripts from other colleges; analyze transcripts to determine which courses will be accepted routinely for transfer credit, and which courses may articulate into other courses for institutional credit for Temple College.

  • Assist with application processing such as coding application for admissions; inputting applications, test scores, immunization records, transcripts, and residency status for Temple College.

  • Seek, at all times, the support of designated administrators on the Main Campus of Temple College for the delivery of instructional programs and student support services.

  • Provide advising for students contemplating dropping a course(s), and if, after consultation, the student decides to drop, sign and approve the drop form, send to the Admissions and Records office for records maintenance.

  • Register students for Texas Bioscience Institute courses and assist with Dual Credit registration as assigned by the Executive Director of Dual Credit and High School Partnerships.

  • Facilitate the data collection of Texas Bioscience Institute Middle College Dual Credit technical and academic student enrollment to assist with grant writing.

  • Evaluate educational plans of Texas Bioscience Institute and counsel high school students, their counselors, and parents on transcripts and college readiness.

  • Advise students on scholastic probation and suspension and consult with high school counselors.

  • Refer students needing specialized assistance to the Coordinator of Student Accommodations.

  • Advise TBI students of appropriate grievance and appeals process as stated in the Student Handbook and use Student Enrollment Services referral process.

  • Promote all aspects of the Texas Bioscience Institute programs.

  • Travel weekly within the service area.

  • Coordinate recruitment activities with the Executive Director of Dual Credit & High School Partnerships, Dual Credit Coordinator, and designated administrators on the Main Campus to actively recruit and promote the Texas Bioscience Institute and Dual Credit programs.

  • Attend recruiting events during the school year for Texas Bioscience Institute, Temple College, and Dual Credit.

  • Work with each Texas Bioscience Institute Middle College student in collaboration with the Advising Center and Admissions and Records office to ensure individual graduation plans are prepared and utilized.

  • Assist with updating student records, including degree plans, test scores, waivers, exemptions, and holds for the Texas Bioscience Institute and Dual Credit students.

  • Consult faculty, administrators, colleagues, and other relevant people to enhance their work with students.

  • Work with school personnel and school district residents to obtain resources for students.

  • Work with the Executive Director of Dual Credit & High School Partnerships and Director of Marketing and Media Relations to facilitate marketing of the Texas Bioscience Institute program to community agencies, high schools, and feeder colleges.

  • Comply with policies established by federal and state law, The Texas Higher Education Coordinating Board, Texas Education Agency, and Temple College Board.

  • Comply with policies and procedures established by Student Enrollment Services of Temple College.

  • Research relevant statutes, rules, and policies on Coordinating Board website.

  • Comply with all district and campus routines and regulations.

  • Maintain a positive and effective relationship with supervisors, and coworkers; communicate effectively with colleagues, students, and parents; present model behavior that is professional, ethical, and responsible.

  • Demonstrate a commitment to ethics and integrity.

  • Participate in professional development to improve skills related to job assignment annually.

  • Participate in proactive team efforts to achieve departmental and college goals.

  • Serve as back-up to the Dual Credit Department during peak registration periods, such as the Fall and Spring registration.

  • Participate in development and evaluation of Texas Bioscience Institute programs.

  • Foster collegiality and team building among staff members, faculty, and students. Encourage active involvement in decision-making processes.

  • Use appropriate and effective techniques to encourage community and parental involvement.

  • Assist Executive Director of Dual Credit & High School Partnerships in scheduling Friday Lecture Series guest lecturers.

  • Serve as a liaison with partner school districts, colleges, and area business/industry to provide encouragement and consistency in partnering with the Texas Bioscience Institute.

  • Comply with all Temple College and other appropriate agencies and partnerships safety policies, procedures, and practices.

  • Assume all other duties as assigned by the Executive Director of Dual Credit & High School Partnerships.

  • Assist with Ambassador Selection, training, and scheduling.

  • Assist Executive Director of Dual Credit & High School Partnerships with administrative duties as assigned.

  • Assist Executive Director of Dual Credit & High School Partnerships with Summer Research Institute mentor recruiting, application process, and monitoring.

  • Assume appropriate office hour availability to effectively advise the Texas Bioscience Institute students on campus outside of their classroom hours.



 


SOCIAL CONSTRUCTS REQUIRED OF POSITION:




  • Display empathy and positive regard for others in written, verbal and non-verbal communications.

  • Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.

  • Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.

  • Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.

  • Maintain proficiency as needed and approved by attending training, reading job-related materials, and meeting with others in area of responsibility.

  • Dress appropriately for a workplace with frequent customer service interaction and community outreach.

  • Meet all required standards



 


Knowledge Skills and Abilities & Physical Demands


KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

   KNOWLEDGE: 




  • Knowledge of administrative and clerical procedures, such as managing files and documents, word processing, and other office procedures and terms.

  • Knowledge of Temple College admissions policies, procedures, eligibility requirements, and academic scheduling.

  • Knowledge of Temple College and Department of Education guidelines.

  • Knowledge of scheduling 

  • Knowledge of computer-based testing and its application in the advisement process.



 

   SKILLS:




  • Customer Service and orientation skills, including continuously finding ways to aid others.

  • Communication skills to express information to others effectively.

  • Organizational, analytical, and planning skills.

  • Organizing and coordinating skills.

  • Computer skills.

  • Strong interpersonal and communication skills.



 

   ABILITIES:




  • Ability to actively listen and understand what colleagues and students are communicating.

  • Ability to manage time by organizing, planning, prioritizing, and accomplishing work.

  • Ability to communicate effectively and professionally, both orally and in writing, with colleagues and students.

  • The ability to foster a cooperative work environment.

  • Ability to maintain confidentiality of records and information.

  • Ability to work effectively with a wide range of constituencies in a diverse community.



 

PHYSICAL EFFORT:

Primarily light physical activity is required with occasional lifting and manipulation of objects up to fifteen (15) pounds.Position requires sitting or standing for lengthy periods of time. Moving recruiting material between locations. Keyboard manipulation. Must be conversant and maintain conversations with students for extended periods of time.

 

WORKING CONDITIONS:

Work is normally performed in an interior/office work environment. Duties will require travel in personal or college owned vehicles. Some evening and weekend work may be required.

 

WORK SCHEDULE:

TBD by Executive Director of Dual Credit and High School Partnerships in coordination with the Vice President of Academic Affairs and Student Services and Chief Academic Officer.

 

HOURS PER WEEK:

40

 

TRS/ORP:

TRS only

 

SUPERVISORY DUTIES:

None

 

REPORTS TO:

Executive Director of Dual Credit and High School Partnerships in coordination with the Vice President of Academic Affairs and Student Services and Chief Academic Officer.

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