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Associate Vice President, Financial Services
Job Description
Associate Vice President, Financial Services - Closing Date July 28, 2022
Job Requisition Number : 104492
Date Posted June 28, 2022
Closing Date July 28, 2022
Position Type ADMIN
Department Financial Services
Pay Benefits and Work Schedule
Annual salary is $101,847 to $110,809 commensurate with degree and experience exceeding the minimum required qualifications.
In addition to a competitive salary Seminole State College offers a robust total rewards package including: a variety of health insurance plan options with wellness incentives, fully paid dental and life insurance coverage; great work-life balance, paid leave benefits including vacation and sick days; 9 annual paid holidays; paid leave during winter break & spring break and a four-day condensed workweek during the summer (may not be applicable to all departments); tuition reimbursement, and professional development opportunities. In addition, employees participate in the Florida Retirement System and have several retirement options. The College pays a percentage toward retirement, based on the employee’s selected plan.
Applicants must complete the entire online application and include work history even if attaching a resume.
REQUIRED DOCUMENTS (To ensure full consideration all of the following documents must be attached to the application by 11:59 PM on July 28, 2022):
- Resume
- Cover Letter
- Transcripts showing the date of degree conferral; this applies to Seminole State College employees as well as external candidates (unofficial copies accepted).
- Letters of recommendation are strongly encouraged.
TO ATTACH ADDITIONAL DOCUMENTS:
From the Seminole State College Home page, scroll to the bottom and click on Employment Under For Job Seekers, click on Complete or Review an Existing Application Select either Sign In with existing username and password or New User to create an account Click on My Job Applications to view applied jobs, resumes and attachments Click on the + under My Cover Letters and Attachments to attach documents. Note: Certain functions of the application process work best in Internet Explorer.
Responsibilities
DESCRIPTION:
The Associate Vice President, Financial Services oversees and provides leadership to the departments of the College providing financial and accounting services. Implements federal and state regulations, state laws/rules, College policies and procedures and effective internal controls to ensure safekeeping and proper record keeping of financial resources, budget conformity, and compliance. Oversees cash and treasury management. Prepares District Board of Trustees agenda items and advises executive leadership regarding financial, audit, and tax matters.
ESSENTIAL FUNCTIONS:
- Leads, coaches, and supervises the College’s financial operations including accounting, payroll, budget, fiscal reporting, internal auditing, and auxiliary operations.
- Directs, oversees, and coordinates the maintenance of all financial records, reports and accounting services for all student and College financial resources.
- Supervises the accurate preparation and timely submission of required federal, state, and local financial reports including but not limited to the annual financial, cost analysis and other reports for capital outlay, debt service, and grants.
- Establishes, reviews, and maintains internal controls, petty cash disbursements, inventory, and asset records as well as liaison with the external auditors.
- Oversees the student accounting, cash handling, and bad debt collections processes.
- Oversees the business logistical functions including property control and print shop services.
- Manages, oversees, and makes recommendations on the College’s invested funds and depository accounts, including serving as an authorized signature authority for bank accounts and electronic funds transfers.
- Assists in the preparation of the annual budget and prepares subsequent budget amendments.
- Develops and provides training to ensure sound financial practices and internal controls are understood and followed.
- Advises executive leadership in financial, audit, and tax matters affecting the College.
- Administers the Financial Enterprise Resource Planning (ERP) system, including the student accounting and payroll modules.
- Initiates and recommends changes to College policies and procedures on matters affecting areas of responsibility.
- Prepares and submits District Board of Trustees agenda items within area of responsibility requiring the approval of the President or the District Board of Trustees.
- Recommends the hiring, training, coaching, performance management, promotion, and transfer of assigned staff.
- Monitors and authorizes payment for College-related expenses including travel, the acquisition of supplies and materials, equipment and contractual services, letters of agreement, refunds, and payroll related expenses.
- Performs other duties as may be required or assigned.
REQUIRED QUALIFICATIONS:
- Master’s degree from a regionally or nationally accredited institution in Accounting, Finance, or Business Administration or related field.
- Five years of supervisory experience.
- Five years of progressively responsible experience in financial or accounting management and reporting.
DESIRED QUALIFICATIONS:
- Active Certified Public Accountant (CPA) license.
- Five years of progressively responsible experience in financial or accounting management and reporting in higher education.
KNOWLEDGE, SKILLS & ABILITIES:
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Public relations and presentation skills.
- Leadership and supervisory skills.
- Excellent skills in Microsoft Office 365 (Outlook, Excel, Word, PowerPoint) and ability to become proficient in MS Teams.
- Excellent planning, organizational and attention to detail skills; ability to anticipate outcomes.
- Ability to use appropriate technology to organize, synthesize, and communicate data.
- Excellent verbal and written communication and interpersonal skills.
- Demonstrated critical thinking skills, ability to deal with ambiguity, resolve complex problems, and effectively manage projects.
- Ability to successfully develop and manage relationships at all levels of the organization and influence a variety of stakeholders.
- Ability to consult with, challenge, and influence management to align processes and practices with college objectives.
- Ability to maintain discretionary judgment in dealing with confidential matters.
- Ability to meet deadlines and work independently in a fast-paced multi-priority environment.
- Ability to exhibit a professional, courteous demeanor.
- Committed to working in a multicultural environment.
WORK ENVIRONMENT and SPECIAL CONSIDERATIONS:
- Works inside in an office environment.
- Travel between buildings, campuses, and to meetings in and out-of-district/state.
- Flexible work schedule including evenings, weekends, and overnight, out-of-district/state travel.
- Extended periods of sitting, viewing a computer screen, and typing on a computer keyboard.
- Acceptable hearing and eyesight with or without correction.
- This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.
The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor.
This position is not eligible for Veteran’s Preference.
Conditions of Employment
Finalists and individuals recommended for employment at Seminole State College may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.
How to Apply
TO ATTACH ADDITIONAL DOCUMENTS:
You must first complete and submit the online application along with the resume, then;
While signed into your application profile, click on My Job Applications under My Cover Letters and Attachments;
Click on the + sign to attach documents such as unofficial transcripts, cover letter and/or letters of reference
Equal Employment Opportunity
Seminole State College is an equal opportunity employer and strictly prohibits discrimination on the basis of race, color, religion, pregnancy, national origin, ethnicity, age, sex, gender, veterans’ or military status, disability, sexual orientation, genetic information, marital status, or any other factor protected under applicable federal, state, and local laws, rules, and regulations in its programs, activities, and employment.
Other Information
VETERANS' PREFERENCE
Seminole State College of Florida adheres to Florida’s Veteran’s Preference laws by providing preference in hiring to covered job applicants. Moreover, in recognition of the valuable contributions made by veterans, the College also considers any applicant’s military service background when filling job positions not covered by Veteran’s Preference laws.
To claim Veteran's Preference for eligible positions, a copy of your DD-214 form, Certificate of Release or Discharge from Active Duty must be uploaded and attached to your application to claim Veterans' Preference.
HOLDERS OF DEGREES FROM INSTITUTIONS OUTSIDE THE USA:
Individuals who have completed college or university course work at an institution in a country other than the United States are required to obtain a complete evaluation of foreign transcripts and degrees. Foreign transcripts should be evaluated by one of the organizations approved by the National Association of Credential Evaluation Services.
This evaluation must be submitted at the time of application. We recommend World Education Services at P.O. Box 5087, Bowling Green Station, New York, NY 10274-5087, telephone (212) 966-6311 or email address www.wes.org. The interview process may be delayed until such a review has been completed.
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