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Research Advancement Admin
Arizona State University in ,
Date Posted 10/08/2021
Admin-Laboratory and Research
Employment Type FullTime
Application Deadline Open until filled


Campus: Tempe

Resrch Advancement Admin

Job Description

The School of Life Sciences is searching for a dynamic and driven Research Advancement Administrator. The primary role of the Research Advancement (RA) staff is to support research funding in the School of Life Sciences is to assist the SOLS community in all aspects of proposal preparation and submission. Research Advancement staff also serve as liaisons across campus between colleges, schools, departments, and research investigators in their interactions with the Office of Research and Sponsored Project Administration (ORSPA).

Job Family

Research Operations

Department Name

Sols Administration & Faculty



Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 - $55,000 per year; DOE

Close Date


Essential Duties

  • Performing funding searches to help identify opportunities.
  • Reviewing funding announcements and guidance on eligibility and sponsor requirements.
  • Contacting sponsors for clarification of application guidelines.
  • Drafting budgets and budget justifications in conjunction with the Principal Investigator (PI).
  • Assisting collaborators (e.g., subcontractors) with questions related to completing required documentation (e.g., budgets, the scope of work, and other ASU required documentation).
  • Preparing sponsor budget forms or creating acceptable budget formats.
  • Assisting with and completing needed other sponsor forms, including the review for compliance (e.g., current and pending support, biosketches).
  • Completing and routing all internal documents using the established approval processes for sponsored projects.
  • Verifying and obtaining approvals for sponsor required cost-sharing.
  • Uploading files for sponsors requiring electronic submission.
  • Reviewing proposals against guidelines before sending to the Office of Research and Sponsored Project Administration.
  • The submission of completed proposal applications to the Office of Research and Sponsored Project Administration for review, signature, and transmittal to sponsor.
  • Assisting with post submission action items requested by the sponsor such as revised budgets, the scope of work, additional certifications, current and pending or other support documents, etc.
  • Assisting with compiling a bi-weekly research advancement newsletter to department faculty, postdoctoral researchers, etc.
  • Assisting with compiling applications for a departmental quarterly pilot funding program, notifying applicants of the outcome of their application, etc.
  • Other duties as assigned.

Minimum Qualifications

Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

  • Experience in research advancement (i.e., grants management/support) in a higher education setting.
  • Experience submitting system-to-system proposals Demonstrated knowledge of Uniform Guidance.
  • Experience interpreting funding announcements (requests for proposals) and guidelines from sponsors such as the National Science Foundation, National Institutes of Health, Department of Energy, Department of Defense, and various philanthropic organizations.
  • Experience interpreting federal and philanthropic award terms and conditions.
  • Evidence of effective communication skills – both written and verbal.
  • Experience in using creativity in determining and implementing solutions to problems.

Working Environment

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Ability to clearly communicate to perform essential duties. Ability to work both independently or within a complex structured team. Works from general instructions on standard job duties and specific directions/ instructions on new assignments. Exercises judgment within defined procedures & practices to determine appropriate action.

Department Statement

The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU’s first academic unit to fully reflect President Michael Crow’s integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and cover letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

*Please mention academicjobs.net to employers when applying for this job*
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