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Administration & Finance Manager
Stanford University in Stanford, California
 
 
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Date Posted 09/12/2021
Category
Admin-Business And Financial Management
Employment Type
Application Deadline Open until filled
 
 
 
 
 

The Wu Tsai Human Performance Alliance at Stanford (https://humanperformance.stanford.edu/ ) is a university-wide research initiative that leverages Stanford’s exceptional research, outstanding athletics, and innovative spirit. We are creating a community that draws on diverse efforts across campus to uncover the fundamental principles of peak performance. Through our programs, we are developing the knowledge, the people, and the tools to make optimal health more accessible to all. We hope you will join us in our mission.

The Wu Tsai Human Performance Alliance believes inclusion, equity, access, and diversity are essential to the advancement of science. As an initiative under the Vice Provost and Dean of Research, we are committed to Inclusion, Diversity, Equity & Access in a Learning Environment, and champion the efforts and values which define our identity and are infused throughout our research, teaching, and outreach efforts.

Our VPDoR Diversity Journey:

  • We create a hub of innovation through the power of diversity of disciplines and people.
  • We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
  • We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
  • We promote a culture of belonging, equity, and safety.
  • We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

The Administration & Finance Manager for the Wu Tsai Human Performance Alliance at Stanford is a key member of the operations team, responsible for understanding, planning, and executing the Alliance’s finances, operations, and compliance with university policies and guidelines. Reporting to the Director of Finance and Administration and working closely with other members of the team, this role will be vital in building a strong operational foundation for the newest research initiative at Stanford.

Central to the responsibilities of the Administration & Finance Manager is ensuring sound financial health and processes. This role will interface with key faculty, staff, students, and postdoctoral scholars with the Wu Tsai Human Performance Alliance, and will regularly engage with stakeholders within and external to the University on a wide variety of financial matters.

In addition to the financial responsibilities, the role will support the operations and administration for the initiative’s research, teaching, and outreach activities. The successful candidate will also play a pivotal role with helping track and report on the initiative’s key performance indicators.

Please note that a resume is required. A cover letter is recommended.

 CORE DUTIES:

  • Independently implement, administer, and evaluate day-to-day activities of the unit, function, or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
  • Collect and analyze data, create reports, review, and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Analyze and interpret policies; develop, revise, and implement procedures for program or function.
  • Represent the program or function as the key contact and subject matter expert within the department, unit, or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
  • Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
  • May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
  • May direct staff to perform various tasks and assignments. May also supervise staff.

Please note that due to current COVID-19 safety measures, our office is working fully remote until the start of the Autumn 2021 quarter and then piloting various work arrangements thereafter. Once COVID-19 safety measures are no longer applicable, this position will be based on the Stanford campus and will be considered for an option of telecommuting, subject to operational need.


MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to communicate effectively both orally and in writing.
  • Ability to exercise sound judgment routinely and independently in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter expertise.
  • Ability to work collaboratively with others, including effectively managing without being in a managerial position.

Desired Knowledge, Skills and Abilities:

  • User knowledge and demonstrated experience of financial systems, internet and computer literacy.
  • Experience working with quantitative data sets.

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

  • Occasionally may work extended hours, evenings, or weekends.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

  • Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


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