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Business Manager
University of Wisconsin-La Crosse in La Crosse, Wisconsin
 
 
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Date Posted 03/31/2021
Category
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 
Description of College / Department / Program / Division / Unit

The Division of Administration and Finance is committed to providing quality campus services to faculty, staff, students and external constituencies in support of the university’s mission of teaching, research, and public service. The division includes Facilities Planning & Management, Budget, Human Resources, Information Technology Services and Police & Parking Services.

Position Summary

The business manager provides financial and administrative support for Information Technology Services (ITS) and is responsible for managing the departmental budget including development and preparation, monitoring and forecasting, and general financial oversight of ITS. This position is also responsible for assisting with ITS personnel management and payroll, data analysis and financial forecasting, departmental purchasing, and monthly projections of budget to actuals. The business manager reports to the Chief Information Officer.

Required Qualifications
  • Bachelor’s degree in accounting, finance, or a business-related field.
  • Training or relevant experience in budgeting and financial management.
Preferred Qualifications

o Experience working in higher education.
o Commitment to excellence in customer service.
o Excellent written and oral communication skills, and interpersonal abilities.
o Detail-oriented with strong analytical skills.
o Effective organizational skills and the ability to multi-task.
o Financial analysis and modeling experience.
o Experience with Microsoft Office and Peoplesoft.

Physical Demands

N/A

Working conditions and environment

Office setting

Miscellaneous Information

This position is 100% and carries with it University Staff benefits: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff20.pdf

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement
Provide support and serve as business manager for ITS.
Duties to Support Responsibility
  • Assist in planning, development, execution and tracking of budgets for the department.
  • Prepare budget summaries and analysis for ITS and campus meetings.
  • Provide training and serve as a financial consultant for ITS managers on budget matters.
  • Monitor, provide guidance, and assist with reconciling accounts to ensure expenses are appropriate and documented consistently with federal and state policies, contractual agreements and to satisfy audits.
  • Monitor spend plans for sub-departments within ITS, reconcile against master budget plans and models for timing of equipment purchases and projections on future purchases.
  • Monitor, reconcile, and consult with appropriate individuals on status of all departmental and organizational budgets.
  • Communicate changes of policies, procedures, and processes to appropriate individuals within the department.
  • In consultation with appropriate parties, recommend, monitor, and reconcile ITS expenditures to meet ITS goals and policies, including special budget models (Network, Enterprise, Client Services, System Admin, ITS base accounts, VoIP, Digital Signage, Pay-for-Print, etc.)
  • Monitor, route, and ensure invoices are paid, and confirm receipt of equipment and services.
  • Monitor and forward purchase approvals to purchasing and payment to Accounts Payable.
  • Monitor, reconcile, and audit all department procurement purchases. Send forward all ITS procurement statements to Business Services with proper documentation and approvals.
  • Collect and monitor all campus software purchases in master spreadsheet.
  • Monitor, audit, and track student help budgets.
  • Monitor and track all professional development activities.
  • Keep and track the master vacation and absence schedule for ITS.
  • Monitor Pay-for-Print expenditures and credits on a monthly schedule, make appropriate recommendation, adjustments, and forecasting to the CIO.
  • In consultation with CIO, generate HR paperwork for new hires or employee changes.
  • Represent the department at appropriate committee and department meetings.
  • Serve as a resource person for the purchasing of ITS equipment and supplies.
  • Work with Human Resources, Budget Office, and Business Services to resolve any financial problems within the ITS accounts.
  • Initiate, request, and monitor budget transfers and expense transfers within the department with consultation with the CIO.
  • Initiate requests to rename and delete unit accounts as needed.
  • Monitor, track, and keep master renewal information for contracts for software and hardware, and with external agencies in consultation with the CIO and ITS managers.
  • Gather quotes from software vendors in consultation with the CIO, ITS Managers and Purchasing office.
  • Track delivery, receipts, and payments for Dynamic Recycling as well as ITS surplus sales through the Wisconsin Surplus Online Auction.
Percentage Of Time
70
Essential
Yes
Responsibility Statement
Monitor financial contracts, purchase orders and invoices.
Duties to Support Responsibility
  • Accurate completion of all purchase orders for the department in accordance with UW System and UWL policies and procedures.
  • Stay updated on any changes in UWL and UWS policies and procedures in regard to procurement.
  • Process and track invoices of payment to Accounts Payable and within the ITS accounts to reconcile against the budget plan.
  • Monitor operation, status, maintenance, and expenses for departmental microvan.
Percentage Of Time
10
Essential
Yes
Responsibility Statement
Provide data analysis and future needs/projections based on campus technology needs, enrollment, and workforce projections.
Duties to Support Responsibility
  • Provide analysis of current supply & expense charges and other budgetary items.
  • Prepare ITS financial reports.
  • In conjunction with the Budget Office help to prepare financial ITS models, assist with computer equipment inventory financial reporting.
  • Utilize available technology and reporting resources to complete accurate and timely reports for ITS stakeholders.
Percentage Of Time
10
Essential
Yes
Responsibility Statement
Responsible for all employment related paperwork in the department.
Duties to Support Responsibility
  • Work with the CIO and managers to ensure proper procedures are followed during the hiring and reappointment processes.
  • Accurate completion of all hiring details, Employee Action forms, Employee Transaction forms for all changes to appointments and overload forms.
  • Accurate completion of forms and adherence to policies for Business Services and Human Resources.
Percentage Of Time
5
Essential
Yes
Responsibility Statement
Support departmental with other duties as assigned.
Duties to Support Responsibility
  • Serve as the departmental liaison on financial matters with other campus departments.
  • Monitor ITS key status in department Key Locker. Ensure keys are returned promptly.
  • Serve as building manager for Wing Technology Center and liaison with Facilities Management.
  • Other duties as assigned by the CIO.
Percentage Of Time
5
Essential
Yes

Posting Detail Information

Special Instructions
Posting Date
03/13/2021
Close Date
Continuous Recruitment
Yes
Continuous Recruitment First Review Date
04/12/2021
Position Contact Name
James Jorstad, Interim CIO
Position Contact Email
jjorstad@uwlax.edu

Required Documents

Required Documents
  • Resume/Curriculum Vitae
  • Cover Letter/Letter of Application
  • Reference Contact Information
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