Are you an organized, proactive, and highly skilled professional looking to make a significant impact at a leading company? We are seeking a Senior Executive Coordinator to join our dynamic team and support our executive leadership in achieving their strategic goals. If you thrive in a fast-paced environment, excel at multitasking, and have a passion for driving efficiency and excellence, this is the perfect role for you!

ABOUT US:

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We are celebrating our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. We work hand-in-hand with researchers of the Scripps Research Translational Institute and Calibr to merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

Celebrating a Century: https://100.scripps.edu/

POSITION TITLE: Senior Executive Coordinator

POSITION SUMMARY:

The Executive Coordinator (EC) reports directly to the Chief Advancement Officer (CAO) acting as their primary coordinator and liaison for external relations. The EC assumes responsibility for filtering projects; responds to requests; and collaborates on Marketing, Development, Communications, Philanthropy activities and initiatives. The EC manages the CAO calendar and activities to ensure maximum efficiency and value.

RESPONSIBILITIES AND DUTIES:

• Responsible for day-to-day management of the CAO's calendar and activities to ensure high value time utilization of the CAO in relationship to external and internal requirements. Brief/update the CAO on upcoming meetings and ongoing obligations.
• Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the CAO.
• Reviews CAOs email communications and assists in providing timely responses to inquiries sent to CAO.
• Works with internal teams to prepare CAO for external meetings, presentations, and events, and ensures timely follow up of all action items.
• Organizes CAO travel arrangements and prepares expense reports.
• Prepares briefing memos and relevant updates for CAO on outstanding projects, identifies issues, develops contingencies, and suggests remedies.
• Assists with or manages special projects which may include PR, securing high profile speaking engagements, annual reports, or specific personnel and organizational development initiatives.
• Details of established essential functions for this position will be addressed/discussed during the interview process.

REQUIREMENTS:

• Bachelor's Degree is required or equivalent work experience.
• Minimum 2-4 years' experience as executive assistant to high level management.
• Excellent organizational skills: flexible and able to multi-task, with demonstrated resourcefulness in setting priorities.
• Strong verbal and written communication skills; ability to effectively present and execute innovative ideas. Ability to write reports and business correspondence. Outstanding grammar and proofreading skills.
• Ability to effectively present information and respond to high level inquiries from clients, donors, partners, Board Directors, and other members of the international community. Experience interacting with a Board of Directors strongly preferred.
• Strong sense of accountability, integrity, and ability to handle highly visible responsibilities.

• This is an on-campus position requiring 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

PHYSICAL REQUIREMENTS:

May include: Stationary position for an extended period of time, traverse campus/facility as needed, operate machinery such as computer, phone, copy machine; exposure to cold or hot temperatures.

COMPENSATON:

The expected hiring range for this position is $80,700 to $91,600/annually, commensurate with experience. Consideration will be given to experience that exceeds the listed requirements.

COMPREHENSIVE BENEFITS INCLUDE:

• Employer Contributed Retirement Plan - Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking

The above statements describe the level of work performed and expected in general terms. The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice. Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff.

EEO Statement:

The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture, and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status. Underrepresented individuals are encouraged to apply.