San Diego Zoo Wildlife Alliance is a nonprofit international conservation leader, committed to inspiring a passion for nature and creating a world where all life thrives. Empowering people from around the globe to support our mission to conserve wildlife through innovation and partnerships, we support cutting-edge conservation, and bring the stories of our work back to our two world-famous front doors - the San Diego Zoo and San Diego Zoo Safari Park - giving millions of guests, in person and virtually, the opportunity to experience conservation in action. The deep and extensive knowledge gained from more than a century of experience in wildlife care, health, veterinary services, nutrition and conservation makes us invaluable in the global effort to save species. Our team members play a crucial role in driving our conservation efforts forward and bringing us closer to a world where all life thrives.

HOW YOU WILL IMPACT OUR MISSION

The Executive Office Assistant supports the Executive Office staff and performs administrative and clerical duties. This position reports to the Senior Executive Assistant.

WHAT YOU WILL DO

• Support members of the Executive Office, including the CEO, COO and Chief of Staff, in collaboration with the Senior Executive Assistant.
• Coordinate and maintain the complex schedules and calendars of the CEO and COO, handling confidential information with discretion and professionalism.
• Coordinate travel for executive office team members, including building itineraries, coordinating schedules and completing reservations.
• Arrange meetings with, and develop and maintain relationships with, internal and external stakeholders.
• Develop presentations and materials for executive-level meetings and speaking engagements for the CEO and COO in collaboration with Marketing, Events and Philanthropy departments.
• Assist Chief of Staff with coordination of presentations and materials for the Board of Trustees, including materials for quarterly Board Meetings & Committee Meetings as well as writing bimonthly Executive Office Report for the Board Digest.
• Provide other miscellaneous administrative assistance to the executive office team, including preparing monthly expense reports, ordering supplies, managing shipments and training others on conference room A/V.

WHAT WE ARE LOOKING FOR

• JOB EXPERIENCE
  • Must have at least two years' experience in a high functioning office environment.
  • Strong customer and guest service skills preferred.

• EDUCATION AND CERTIFICATIONS
  • High School Diploma Required.
  • Some College Preferred

• SKILLS AND KNOWLEDGE
  • Demonstrated ability to operate a wide variety of high tech office equipment.
  • Must have basic mathematical skills.
  • Ability to communicate effectively, both orally and in writing, in the English language.
  • Bi-lingual in Spanish language is preferred.
  • Demonstrated ability to handle a variety of interpersonal situations with a high level of tact and diplomacy.
  • Able to operate moderately complex computer software programs.

SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER

• Free admission to the San Diego Zoo and the San Diego Zoo Safari Park
• Family Passes
• Complimentary Tickets
• Local and In-House Discounts
• Employee Assistance Program
• Wellness Program
  
  

IMPORTANT DETAILS

• Location: San Diego, CA
• Position Type: Hourly Full-Time Non-Exempt Position
• Hourly Range: $37.69 to $41.67

Be an ally for wildlife by joining our team!

At San Diego Zoo Wildlife Alliance, we thrive on celebrating our differences. Diversity is vital for the benefit of our team members, our guests, our community, and our wildlife.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

If you require a reasonable accommodation to complete an application, please email your request to sdzwacareers@sdzwa.org and provide the job title and location to which you are applying.

As a Federal Contractor, San Diego Zoo Wildlife Alliance is required to participate in the E-Verify Program to confirm eligibility to work in the United States.

San Diego Zoo Wildlife Alliance is a drug free workplace.

• 2920 Zoo Dr, San Diego, CA 92101, USA