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Payroll Tax Specialist
Job Description
Posting Number
PG193379EPInternal Recruitment
NoWorking Title
Payroll Tax SpecialistAnticipated Hiring Range
Commensurate with Experience ($62,100 - $75,900)Work Schedule
Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work)Job Location
Raleigh, NCDepartment
University PayrollAbout the Department
The University Controller’s Office is a department under the Division of Finance. The office has business units covering the following areas: Cash Management, Banking, and merchant services; General Accounting, Financial Reporting, and Taxation; Accounts Payable; Business Systems; Payroll and Debt Management.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
The University Payroll section of the University Controller’s Office is responsible for 1) timely and accurate payment of wages to approximately 11,300 monthly and 14,500 biweekly staff, faculty, undergraduate and graduate student workers, postdocs, foreign national, and temporary employees with an annual payroll of over $1.2 billion; 2) proper deduction, monthly plan reconciliation and vendor payment of three mandatory, 38 voluntary and 60 statutory (garnishment) deduction plans, including the employer’s matching contributions for retirement and health insurance; and 3) compliance for, payment to, and proper reporting of wages and tax withholdings to the federal government and approximately 40 states.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention toward collaborative efforts and providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills is paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy, and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers, and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
The University Payroll section of the University Controller’s Office is responsible for 1) timely and accurate payment of wages to approximately 11,300 monthly and 14,500 biweekly staff, faculty, undergraduate and graduate student workers, postdocs, foreign national, and temporary employees with an annual payroll of over $1.2 billion; 2) proper deduction, monthly plan reconciliation and vendor payment of three mandatory, 38 voluntary and 60 statutory (garnishment) deduction plans, including the employer’s matching contributions for retirement and health insurance; and 3) compliance for, payment to, and proper reporting of wages and tax withholdings to the federal government and approximately 40 states.
Essential Job Duties
We are seeking a talented Payroll Tax Specialist to join our team and contribute to the seamless operation of our payroll tax processes. In this role you will assist with ensuring accurate tax withholdings and compliance with federal, state and local tax regulations.
Key Responsibilities include but are not limited to the following:
Tax Reconciliation and Reporting:
- Coordinate W-2 reconciliation process under Payroll Tax Manager’s guidance.
- Verify wage and tax balances for quarterly tax reports to federal, state, and local agencies.
- Prepare annual W-2 reporting and handle corrections (W-2Cs) as needed.
- Monitor out-of-state employees for tax compliance.
Error Resolution and Compliance:
- Review and correct payroll tax errors, ensuring accurate tax withholdings.
- Investigate exceptions and collaborate with payroll team for resolution.
- Test and implement system enhancements for tax compliance.
Communication and Documentation:
- Communicate tax withholding and reporting requirements for new earnings codes.
- Respond to complex tax-related inquiries and provide clear explanations.
- Maintain accurate records and documentation for compliance and reporting purposes.
Other Responsibilities:
- Process off-cycle checks and maintain financial data for reporting purposes.
- Serve as backup for other Payroll Tax Specialists during absences.
- Perform additional tasks as assigned by the supervisor.
If you have a keen eye for detail and enjoy working with complex payroll tax regulations, we encourage you to apply.
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Proficient in Microsoft Office Suite, including Excel, Access, Word, and PowerPoint (or similar software)
- Professionally worked with a large ERP system (SAP, PeopleSoft, Oracle, or similar software).
- Experience in payroll processing
- Multi-state reporting experience
- Understanding of databases and how to write queries
Preferred Qualifications
- PeopleSoft HCM version 9.1 or higher and Microsoft Access experience.
- Tax reporting experience in an organization with at least 500 employees working in multiple states.
- 941 reporting experience
- 2+ years of payroll tax experience
- 3+ years of experience in multi-state tax reporting
Required License(s) or Certification(s)
n/a
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
05/07/2024Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include a resume, cover letter and contact information for three professional references.
Position Number
00043493Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
496101 - University PayrollAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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