Job Description

 

Position Summary

Proudly standing as the nation’s oldest HBCU, Cheyney University of Pennsylvania has been a stalwart and highly respected institution of higher education since our founding in 1837. For over 185 years our alumni have emerged as leaders and left their mark on the social, economic, and political history of Philadelphia, the surrounding region, the nation, and the world. Building on this legacy, the vision for Cheyney University is to become the premier model for academic excellence, character development, and social responsibility. 
 
Here at Cheyney, we value scholarship, diversity, integrity, respect, and service. We are committed to maintaining a vibrant educational community that is dedicated to promoting scholarship and lifelong learning for its students, offering wide student access to resources to ensure an opportunity for all to acquire an education, encouraging freedom of thought and freedom from discrimination by ensuring a respectful environment, and provide outreach and service to external and constituent communities, demonstrating their understanding of the importance and value of service. 
 
We’re looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward. CU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. 

This is advanced clerical- accounting work involving the application of bookkeeping principles and practices. The incumbent performs advanced bookkeeping duties in recording, reviewing, processing, and controlling financial records and documents. Work involves detailed examination of a variety of records and documents for propriety, quality, and accurate conformance to established business office procedures and university policies. The work is performed independently within a framework of prescribed accounting procedures and university regulations. The Accounts Payable Fiscal Technician is expected to provide clerical support within the Business Office.  The duties associated with this position include but are not limited to the following:

ESSENTIAL JOB FUNCTIONS:
 

• Process Direct Payment files, including received and approved DP documents, logging, assigning Direct Pay numbers, assuring that appropriate signatures are obtained.
• Process Travel Authorizations and Travel Reimbursement requests. Work as Procurement Shared Services liaison for PCards and Travel Cards.
• Research and respond to vendor inquiries relative to outstanding invoices in a courteous and timely manner. Create and/or update vendor information as needed.
• Prepare reports and proposals for payment processing.
• Resolve issues/inquiries concerning payments to vendors, purchasing issues and staff concerns regarding use of the PCard/Travel cards and other concerns.
• Review, categorize, classify, scan and file all signed documents for Chief Financial Officer
• Review invoices, match them with purchase orders, secure appropriate signatures on invoices for services that were rendered to the university including professional services, speakers, utilities, etc., to assure timely payment.   Research invoices without purchase orders and email appropriate individuals concerning this issue.
• Maintain inventory of supplies and equipment and re-orders in accordance with budgets and grant compliance.
• Process invoices as needed
• Develop reports as needed in Excel or using SAP or BI
• Open and date all incoming mail daily. Pick up mail as needed.
• Serve as back-up to the Accounts Payable team.
• Reconcile accounts payable and goods received for the general ledger.
• Quarterly reviews of uncashed checks and open Purchase Orders
• Other duties as assigned

 

Requirements

Education, Training, and/or Experience:
A bachelor’s degree preferred; an associate degree in accounting or business administration a minimum three years of related work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices.

Knowledge, Skills & Abilities:
Excellent communication, verbal and written.
Develop solutions to problems
Organize and plan effectively
Master attention to detail in analyzing and evaluating information
Complete multiple tasks and set priorities
Interact with diverse publics in a friendly and welcoming manner.
Work effectively in a team environment.
Work in a crisis-oriented environment.
Meet deadlines.
Skilled in use of technology (Excel and Microsoft Office Suite and work-related software)
Make recommendations to enhance, correct, or streamline operations.

Instructions for Applying

 

A complete online application will include the following attachments. Incomplete applications will not be reviewed.  

• Cover Letter 
• Resume  
  
  

MAILED, EMAILED or FAXED application materials will not be considered.  Employment for this position is covered by collective bargaining with the AFSCME union.  All offers of employment are subject and contingent upon satisfactory completion of all pre-employment criminal background checks.  

 

Diversity Statement

Cheyney University an equal opportunity/affirmative action employer complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

 

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