Accounts Payable Coordinator
Job Description
Posting Number
PG193948SPInternal Recruitment
NoWorking Title
Accounts Payable CoordinatorAnticipated Hiring Range
$49,000 - $54,600Work Schedule
Monday - Friday, 8:00 am - 5:00 pm; (Position may require occasional hours outside of the published work schedule); Overtime could be required during peak times; Flexible work arrangements available.Job Location
Raleigh, NCDepartment
Campus EnterprisesAbout the Department
Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success.
Essential Job Duties
This position is independently responsible for all aspects of accounts payable for Campus Enterprises, with the primary assignment currently for NC State Stores, including Wolfpack Outfitters and WolfXpress. This operation oversees a significant accounts payable volume (peak volume being upwards of $3M+ per month). This position could also expand to provide redundancy for NCSU Dining, Student Centers and other Campus Enterprises entities as the division continues to evolve in its structure and responsibilities.
Responsibilities include but not limited to:
Responsibilities include but not limited to:
- Set up financial system processes, analyze accuracy of entries and problem-solve issues.
- Match invoices to purchase orders, verifying the amount billed matches the amount received. Independently research any discrepancies and make necessary corrections.
- Post invoices and credit memos, make adjustments as needed.
- Prepare weekly check run, ensuring invoices are paid in a timely manner as well as being mindful of pending returns.
- Reconcile credit memos issued for returns, researching any discrepancies.
- Set up and maintenance of vendors.
- Resolve vendor disputes in a professional manner.
- Serve as the point of contact for vendors regarding all things payment and credit related.
- Work closely with buyers to ensure proactive relationship management.
- Assess and anticipate unprecedented problems that require research and review of policy and procedures of the office/unit.
Other Responsibilities
- Model the division’s mission and values and foster a positive, cohesive workplace.
- Understand the goals and culture of the organization and understand how employees’ work activities, teamwork and customer service impact vendors and clients.
- Adhere to all university policies, procedures and regulations and division standard operating practices and protocols.
- Perform other duties as assigned to ensure Campus Enterprises’ business needs are met.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Proficient use of Microsoft Excel, or similar software, to create reports and to monitor, track, audit and reconcile.
- Experience with high volume accounts payable.
- Strong written and verbal communication skills to effectively communicate with vendors, peers and supervisors, and professional communication with multiple levels of employees within the university.
- Maintain confidentiality of data.
- Analytical thinker and problem solver. Ability to quickly recognize discrepancies, resolve problems appropriately and make independent decisions.
- Deadline driven with a sense of urgency.
- Ability to research and summarize data.
- Demonstrated strong interpersonal communication skills, high accuracy, initiative, attention to detail, analytical skills required ability to process high volume of accounts payable.
- Provide outstanding customer services, including the ability to remain professional and respectful under pressure when dealing with difficult situations.
Preferred Qualifications
- Experience in Accounting, A/P.
- General Ledger experience and management of vendors.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
04/18/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
04/25/2024Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Please include a resume and cover letter as attachments.
Position Number
00040915Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN09Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Mandatory - Medical EmergenciesTime Limited Position
NoTime-Limited Appointment Length (if applicable)
N/ADepartment Id
470101 - Campus EnterprisesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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