UTS - Temporary Conference Coordinator at UNC Chapel Hill
Job Description
Posting Number
PG194303TMPosition Number
48CK10Position Type
TemporaryEssential Job Duties
This position will coordinate with Water Institute management, staff, and students to deliver a world-class, professional, organized, science-driven, inclusive and globally accessible conference
Is Time Limited
YesIf Yes, Appointment Length
up to 11 monthsJob City & State
Chapel Hill, NCClassification Title
Temporary-Service MaintenanceWorking Title
UTS - Temporary Conference Coordinator at UNC Chapel HillWork Schedule
Monday-Friday, 40 hours per week, Hybrid, may require some nights and weekendsOther Work/Responsibilities
Primary responsibilities of the Event Coordinator include:
Conference planning, implementation, and administration
- Serve as the primary point of contact for all logistics related to the Water and Health Conference; speaker/volunteer/attendee management
- Oversee all aspects of conference registration to include; troubleshooting the platform, managing customer service requests, training volunteers/staff
- Lead the marketing efforts related to conference planning to include; hardcopy/virtual program development, webpage management, communications and media; email campaigns
- Co-Chair the conference planning committee, maintaining accurate meeting minutes and action items for each member; owning the responsibility to manage member deadlines/directives
- Consults event stakeholders to perform needs assessment, recommending options for space, format, technologies, logistics, and other event details
- Assist in the administration of travel scholarships and visa letters requested by conference participants
- Serve as conference concierge and resource for VIP guests and UNC Senior Leadership
- Assist in administrative tasks associated with abstract review; communications; tracking completion, follow-up with assigned reviewers
- Provide support for coordinating and organizing the schedule of presenters and events under the overall conference program
- Budget management to include preparing and managing resource estimates (budget, effort) to ensure value on investment; contract review and finance management to ensure vendor payment
- Administer conference surveys and summarize key metrics/feedback for senior management; schedule post-conference debriefs/feedback sessions
- Support conference-related fundraising efforts, including basic market research needed for optimizing sponsorship packages/benefits, scheduling outreach/information sessions, and providing customer service to sponsors as needed
Minimum Experience/Education
High School Diploma.
Department Required Skills
Required Skills:
- Advanced knowledge of office productivity software such as Microsoft Outlook, Word, PowerPoint, Excel, TEAMS, and Zoom. Prior experience with similar responsibilities.
Preferred Years Experience, Skills, Training, Education
Preferred Qualifications, Competencies, and Experience
- Have good working knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint and event registration software
- Certified Meeting Professional (CMP) preferred
- Higher Education experience preferred
- 2-3 years of event management experience
- Proven track record delivering high-stakes, high-impact events requiring complex planning and successful engagement of notable participants
- Extremely organized with great attention to detail
- Superior collaboration, teamwork, and team leadership skills
- Experience overseeing budgets and contracts
- Committed to efficient, excellent, effective event management through listening, clear communication, and conducting business with cultural and contextual sensitivity
Required License or Certification
N/A
Valid NC Driver's License required?
NoCommercial Driver's License Required?
NoAnticipated Hiring Range
$26-$28 per hourJob Open Date
04/12/2024Quick Link
https://jobs.ncsu.edu/postings/200244AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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