The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employs approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

Under the general supervision of the Management Services Officer (MSO)/Division Administrator, Pulmonary, Critical Care, Sleep Medicine and Physiology (PCCSMP), the incumbent will be responsible for providing the highest quality of analytical, programmatic and administrative support to over 85 Faculty, 24 Staff Physicians, 15 VA Faculty, 10 Researchers, 25 Fellows, 12 Post-docs, and 94+ administrative, research and support staff. PCCSMP is a dynamic division that changes with the nature and scope of Division and Department of Medicine operations, especially research activities. PCCSMP's dynamic nature often necessitates shifting priorities, creating new initiatives, and making changes to personnel and space assignments. Other duties assigned as needed.

• Demonstrated ability to work independently and effectively with minimal supervision, to learn quickly, exercise good judgement, take initiative, demonstrate flexibility and maintain composure while working under pressure of frequent interruptions and changing priorities.

• Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluate results progress.

• Strong organizational skills with demonstrated experience independently setting priorities, producing timely results and meeting deadlines, in a multiple demand work environment while maintaining a high level of attention to detail and accuracy.

• Ability to maintain strict confidentiality with demonstrated experience using good judgement and discretion when working with a variety of sensitive issues and/or highly confidential information.

• Demonstrated experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off-campus entities, and managing general office needs. Strong use of initiative, sound judgment, independent thought, and precise attention to detail with a high level of professionalism required.

• Ability to accurately review and process materials dealing with a broad spectrum of issues.

• Ability to accurately interpret and implement policies and procedures and to effectively communicate and disseminate information.

• Demonstrated skill coordinating conferences, colloquia, and events; ability to arrange and coordinate meetings.

• Ability to maintain a computerized appointment calendar in an accurate manner.

• Experience independently researching, compiling, organizing, interpreting and selecting data and materials from various sources.

• Excellent interpersonal skills, including tact, diplomacy and flexibility. Ability to interact with individuals at all levels within and beyond the University to promote positive relationships.

• Demonstrated proficiency in using and adapting computer software programs to meet office needs. Proficient in the use of Microsoft Office Suite, including using and creating Excel spreadsheets, creating and modifying Word documents, and utilizing Outlook (email, calendar) on a daily basis. Proficient in web-based applications, graphics programs, and ability to provide support to others in Microsoft Office and other PC software.

• Excellent oral communication skills to communicate ideas and issues clearly, concisely, and accurately. Excellent written communication skills.

• Employment is subject to a criminal background check.