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Assistant Accountant External Funds
Coastal Alabama Community College in Bay Minette, Alabama
Date Posted 01/12/2021
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled
The Assistant Accountant will adhere to guidelines as specified by the College Policy Manual and the Alabama Community College Board of Trustees and is responsible for assisting in the planning, organizing, and maintaining the College’s business office functions as required by the Fiscal Procedures Manual for the Alabama College System. The Assistant Accountant will report directly to the External Funds Accountant.
At a minimum, the specific duties and responsibilities of the Assistant Accountant External Funds shall include:

  • Being present at all Grant related meetings on any campus of Coastal Alabama Community College when necessary.

  • Responsible for keeping current on all federal and state financial aid rules and procedures.

  • Responsible for keeping current on all Edgar regulations, to keep the College compliant.

  • Responsible for the balancing of federal aid programs to include work study, SEOG, Federal Pell grant and Direct Student Loans. Assuring that all federal aid is handled according to current federal guidelines and all expenses are accurately accounted for.

  • Assist in all student registrations and orientations done at the college. Assist in preparation of annual federal audits.

  • Work with Deans and Directors on the budget and reporting process for federally and state awarded funds.

  • Maintain all files related to federal and state funds to ensure organized and correct documentation is maintained for annual audits.

  • Provide leadership in the counseling and problem-solving aspects of the Business office.

  • Work with other departments of the college: academic, admissions, registrar and billing on any student issue that might arise from awarding of federal or state funds.

  • Be able to trouble shoot problems before they arise, especially issues that concern federal and state funds as applied to students accounts or used on expenses by the College.

  • Communicate all policies and procedures as necessary to Deans, Directors, Faculty and/or staff.

  • Ensuring the Business Office keeps current on all required federal website disclosures.

  • Responsible for the ensuring that the consumer information website is updated as necessary and meets all Department of Education requirement and State disclosure requirements for fiscal office.

  • Must be proficient in all Microsoft Office functions.

  • Must be proficient in use of a student management system. Be able to assist with any implementation of new computer systems.

  • Supervise any assigned direct reports and be at any area locations as necessary.

  • Be able to work will all federal and state agencies to resolve any financial issues.

  • Responsible for maintaining state agencies records that concern the college’s funding.

  • Be involved in federal and state financial aid associations to stay current on Title IV regulations.

  • Work with the financial aid personnel to keep improving the financial aid and business office workflow relationship. This includes examining annually the entire financial aid/Business Office process to see if any changes can be streamlined.

  • Assisting with problem solving any daily out of balance issues on Banner closeout reports when needed.

  • Overseeing the Assistant Accountant for grant funds and assigning work as needed to ensure the timely processing of all grant AP and AR.

  • Becoming familiar with and adhering to all College policies and procedures.

  • Becoming thoroughly familiar with all pertinent state and national policies and complying with said policies.

  • Serving on and providing information to College committees as needed.

  • Maintaining a highly professional attitude and demeanor at all times.

  • Exhibiting appropriate and satisfactory leadership within the College.

  • Complying with ACCS and College policies, as well as state and federal laws.

  • Providing responsible, adequate, and satisfactory leadership on the campus and within the College.

  • Communicating positively and professionally in all aspects of the position.

  • Ensuring the positive promotion of the College and integration of all campuses within the College.

  • Perform other duties as assigned.

    Appropriate placement on the Alabama Community College System Salary Schedule E3.


Interviews can only be extended to applicants who meet the minimum qualifications and who complete the application process.
The following are the minimum required qualifications for this position:
  • Associate’s degree in business or office administration area from a regionally accredited institution
  • is required.

  • Proficiency in Excel
  • is required.

  • Proficiency in communications skills
  • is required.

  • Ability to work well with others and work under pressure
  • is required.


  • A Bachelor’s degree
  • is preferred.

  • Experience with Ellucian/Banner ERP
  • is preferred.

Application Procedures:

A complete application packet consists of the following:
  • A completed Coastal Alabama Community College online application form
  • (All sections must be completed)

  • A signed cover letter describing specifically how your experience and qualifications meet the minimum requirements.

  • Current resume' showing education degrees earned and complete employment history.

  • Copies of transcripts from all colleges attended where degrees were conferred. For verification purposes the name of the institution and student must appear on the transcript submitted. Degree(s) must be posted on transcripts. Official copies will be required if employed with the institution

  • All applicants are required to apply on-line for job opportunities. To apply on-line, go to http://www.coastalalabama.edu/employment/ click on the job title you are interested in and then click on the "Apply" link. If this is the first time you are applying using our on-line job application, you will need to create an account and select a Username and Password.

  • Applicants must meet the minimum qualifications as indicated in this vacancy announcement and must submit a completed application packet in order to be considered for an open position. Only completed applications received during the period of this vacancy announcement will be considered.

    Please Note:

  • It is recommended that you have digital (PDF) copies of your resume and unofficial and/or official transcripts. You will be required to upload this during the application process.

  • You must complete the reference section to include names, titles, physical mailing addresses, email addresses and phone numbers, while you are completing the application for employment.

  • We do not accept paper, faxed or emailed applications and application materials.

  • You may not put "see resume" on any section of the application form.

  • Please ensure that uploads are not behind a paywall or a password-protected area. The screening committee may disqualify your application packet if required uploads are inaccessible.

  • When you finish the steps to apply to a job, you will receive an on-screen notice that you've successfully applied. However, this notice does not mean your application materials are complete.

  • Correspondence regarding positions (i.e. scheduled interview appointment, position filled announcement) will be sent to applicants through the e-mail address used on the applicants' NEOGOV accounts. Applicants are required to monitor their e-mail accounts for updates regarding positions.

  • Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete.

    Applications should be submitted no later than 11:59 p.m. CST on Thursday, January 21, 2020, and will only be accepted through the online application process.
    Applicants who fail to submit a completed application packet will be disqualified.

    The President will appoint a Screening and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interview, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, a screening committee will select the applicants to be interviewed. All initial interviews will be conducted in person and applicants must travel at their own expense.

    Coastal Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, shall be discriminated against on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age or any other protected class as defined by federal and state law.
    It is College policy to provide equal opportunity for employment and advancement to all applicants and employees as required by appropriate federal and state law.
    Coastal Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s), should contact the Human Resources Office prior to the interview.
    Coastal Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
    The College reserves the right not to fill the positions in the event of budgetary or operational constraints.
    Coastal Alabama Community College is a multi-campus organization and employees of the College may be assigned to work at any of the College worksites, may be required to travel among various work sites for both day, evening, and weekend responsibilities, and must provide their own mode of transportation.
    Coastal Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
    In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
    Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense.
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