Position TitleAssociate Dean, Division of Business, IT, and Medical Technologies (Internal Only)
Open Internally or ExternallyInternal
If faculty, tenure track statusNot Applicable
Reports to (title)Dean, School of Applied Technology and Technical Specialties
Starting SalaryBased on qualifications
Job Open Date01/04/2021
Open Until FilledYes
Priority Review Date01/18/2021
PURPOSE: Salt Lake Community College values and endorses strong and effective academic leadership and first tier academic leadership. Associate Deans (ADs) are the foundation for strong and effective academic leadership as well as workforce and industry partners. This document is intended to establish the role, scope, and duties of the AD at SLCC and explain related personnel matters and procedures. These procedures encompass and replace all previous AD procedures, but do not supersede Board of Regent’s policy and procedures.
Salt Lake Community College’s Associate Deans are primarily responsible for shaping a division’s success, growth, and future. They have a direct influence over the professional growth and development of individual faculty and students. The work and effort of effective Associate Deans transcends routine management tasks. Associate Deans must clarify, communicate, and implement the department’s vision, mission, guiding principles, goals, and expectations.
Acting as the primary spokesperson for assigned faculty and students, Associate Deans work with the College administration, peer institutions, the community, and prospective students in the critical areas of curriculum development, recruitment, and retention. They must proactively facilitate professional teamwork among faculty members in order to achieve the desired vision and mission as the best skills, knowledge, and attitudes of faculty are implemented in a collective effort to achieve that end. Because of the impact of their leadership, Associate Deans must be carefully selected, trained, and mentored as they accomplish this crucial role.
More specifically, the Associate Dean, Business, IT and Medical Technologies and currently Culinary Arts will provide leadership, management and motivation for Division personnel; supervise and coordinate Division processes and procedures to ensure high-quality education and training for Salt Lake Community College students. Serve as a member of the administrative team.
Instructional programs, operations and centers currently in the Division for which the Associate Dean is responsible include:
• Building all School of Applied Technology programs including: Business office and related programs, IT and computer networking/engineering, healthcare and related programs, Media Design Technology, and Commercial Foods.
• Work with a variety of industry groups, Program Advisory Committees, and organizations to assist in meeting the training needs of industry.
Work collaboratively with other Schools within the College as education pathways for students are developed internally.
• Stay current with State and Federal apprenticeship guidelines and requirements as applicable to the related industries.
• Develop and coordinate student pathways from non-credit to credit instruction programs.
• Create and manage articulation agreements with trades programming within the institution and with post-secondary educational partners.
Establish program schedules and modalities that support industry partners, employers and students.
• Recruit and hire faculty and staff to support the related programs in accordance with all Salt Lake Community College policies.
• Coordinate facilities and schedule program courses and activities.
• Provide resources and support to faculty, including manage department budget.
• Provide relevant reports to both internal and external constituencies.
• Assist with SkillsUSA competition.
• Perform other duties and project as assigned.
Personnel Status of ADs: Serving as leaders for faculty in their teaching and service roles, ADs are full-time administrators who retain aspects of faculty status and roles.
A. ADs are at-will and serve at the pleasure of the College president. B. ADs are full-time administrators with personnel assumptions and procedures consistent with
other exempt administrative employees (a position that is not subject to requirements of the overtime pay and minimum wage provisions of the Fair Labor Standards Act). ADs retain the following aspects of the faculty role:
1. Tenured Faculty. A tenured SLCC faculty member selected as AD retains their tenure and academic rank they had achieved before becoming an AD. ADs do not, however, accrue experience toward faculty rank advancement while serving in an administrative role.
2. Non-Tenured. SLCC personnel selected as an AD and have a tenure track position will retain their rank and tenure status they had achieved at the point of hiring. However, non-tenured faculty do not accrue credit toward tenure and rank advancement while serving as AD.
3. External Hires. Employees hired from outside the College have no rank or tenure status upon hire.
Appointment of ADs:
A. ADs are appointed as Administrators without a prescribed term of office or rotation.
B. In appointing ADs, all provisions of College policy, Chapter 2, Section 2.02, paragraph V, Personnel Hiring, will apply and serve as a minimum standard. SLCC shall first consider internal applicants. The position will be posted for not more than 10 working days. The search committee makes a recommendation to the Dean and the Dean in turn makes a recommendation to the Provost that either (a) an internal applicant be appointed to the position, or (b) a full external search be conducted. The external search will be conducted in accordance with the regular College hiring process. As with any external search, all SLCC employees, including those from within the department, may apply.
C. ADs will be subject to performance review as outlined within College policy.
D. Unless budgetary conditions preclude it, whenever an AD is selected from among the faculty members in a division or department, the College will hire a replacement faculty to fill the resulting vacancy.
E. SLCC will establish a common entry salary level for ADs, and all beginning ADs will be paid that annual amount. No other factors will be included in any formula to set the ADs’ initial salary level. In subsequent years, the ADs’ salary will be subject to annual salary procedures or other adjustments, as per College policy.
F. ADs follow College procedures for sick and vacation leave and other benefits provided for administrative employees.
G. ADs’ duty hours and duty days are those of exempt administrative employees (a forty-hour work week, typically 8:00 a.m. to 4:30 p.m. and a twelve-month duty calendar) and ADs receive the administrative approved holidays, not the student’s or faculty’s holidays.
H. If the AD position becomes vacant due to dismissal, resignation, unexpected prolonged leave, illness, death, or other circumstances, the Dean with the approval from the Provost and Human Resources Office may appoint an interim AD to fill this position until a new AD can be appointed.
A. ADs, tenured or non-tenured, may be subject to termination for cause. The provisions of College policy, Chapter 2, Section 3.07, Corrective Action, will apply.
NOTE: Tenured ADs may be removed for poor job performance as an AD and/or the inability or unwillingness to meet minimum job standards of the administrative role. Unless there are other mitigating factors, poor performance as an AD will not be considered sufficient cause for institutional dismissal, and they will be retained as faculty.
Resignation, and Return to Teaching. ADs are required to notify their Dean in writing of their intention to resign their position by submitting a letter of resignation to the Dean. The resignation will become effective at the beginning of the academic term (fall, spring or summer) mutually agreed upon by the AD and his or her Dean.
A. Tenured Faculty. ADs in good standing who have achieved tenure have the right to return to, or be placed in, a faculty position.
B. Non-Tenured and External Hires. ADs who do not hold tenure as an SLCC faculty and serving in good standing may request in writing to their Dean their desire to return to a faculty role, but their request will be considered on a case-by-case basis predicated on the needs of the institution and are approved at the discretion of administration.
C. Compensation. ADs who were previously full-time faculty, will be placed on the faculty
scale at a position appropriate to their teaching experience and longevity at SLCC, including salary advancement money (as a percentage of salary) as if they had continued as faculty. However, non-tenured faculty do not accrue credit toward tenure and rank advancement while serving in an administrative role.
Essential Duties and Responsibilities:
All ADs have the following essential duties and responsibilities, and particular ADs may have additional duties and responsibilities as assigned by the Provost and the supervising Dean.
*This position is at will.
Essential Responsibilities and Duties
1. Provide leadership, support and supervision for department or division faculty and staff.
2. Coordinate department or division faculty and staff in endeavors to achieve the College’s mission and strategic plan.
3. Help the department or division faculty to establish an appropriate vision and appropriate goals that have a clear tie to the College’s mission and coordinate efforts to achieve those goals.
4. Promote collaboration and positive problem solving, both within the Division, and throughout the college.
5. Provide leadership with integration of new technologies for exiting programs and recommendations of those that meet industry needs.
1. Assist the dean in developing new and modifying existing programs to promote student learning outcomes and program effectiveness. This may involve activities such as the following: Collecting and utilizing survey data and student interest data; developing program impact; preparing and coordinating articulation agreements; implementing Concurrent Enrollment processes; coordinating transfer information; coordinating utilization of facilities.
2. Initiate, plan, and oversee implementation of all academic offerings in the division or department, with appropriate involvement of assigned faculty and staff, the Dean, and College planning bodies. Wherever appropriate, utilize and report the advice of Program Advisory Committees (PACs) and provide staff support for PACs.
3. Along with dean, take a leading role in academic program quality and assessment of student learning outcomes. Serve on the school Curriculum Committee and Student Learning outcomes Assessment Committee. Assist with department- and College-wide evaluations for agencies such as the Board of Regents, the Northwest Association of Colleges and Universities, and provide leadership for disciplinary and/or processional accreditation.
4. Ensure inter-departmental/inter-division coordination and cooperation, communicating effectively with the dean, the department members, and other members of the College community.
5. Meet with department or division members on a regular basis to ensure coordination, communication, and dissemination of information.
6. Ensure that the class schedule meets students’ needs, while at the same time being fiscally responsible and efficient. Participate in College-wide scheduling processes in a timely manner, meeting all established deadlines. Coordinate with regional directors in scheduling classes at the College’s various sites. When classes must be canceled, coordinate with affected students, the Scheduling Office, and facilities administrators.
7. Support the exploration, scheduling, improvement, and use of learning modalities and delivery methods, including flexibly scheduled learning, distance learning, and classroom technologies.
8. Ensure that the College catalog is accurate, well written, and current, and assist in the preparation of all relevant College documents, including the class schedule, brochures, etc.
9. Maintain an inventory of current course syllabi, and monitor the development of new and revised syllabi.
10. Collaborate with Institutional Marketing to assist in the preparation of appropriate College printed and electronic program collateral materials.
11. Manage and verify operational processes and procedures, such as teaching assignments, class and room schedules, class changes, etc. Work with departments and College Committees to maintain, update and implement existing and proposed curriculum to support the programs within the school.
12. Maintain necessary records, such as program and class enrollments, completions, equipment inventory, placements, transfer data, etc.
13. Lead, solicit, utilize and report the advice of Program Advisory Committees, and provide staff support for PACs.
14. Assist the comprehensive College-wide evaluations for agencies, such as the Regents, Northwest Accreditation Association, etc. Develop and write necessary reports. Support the exploration and use of distance learning technology. Support and promote SkillsUSA activities at SLCC.
15. Lead conversations related to student pathways from non-credit/technical credit to academic/degrees in program areas of responsibility.
1. Ensure that College personnel policy and procedure is appropriately applied to personnel matters within the department or division.
2. Coordinate and approve compensation within guidelines in the Faculty Handbook, Academic Freedom, Professional Responsibility and Tenure Policy, and other policies and procedures established by the College.
3. Utilize College policy and procedure to resolve faculty and staff grievances, concerns, and problems.
4. Coordinate and evaluate the professional activities of all members of their division or department, to include providing guidance to faculty regarding professional growth, evaluation, and tenure. Participate in the tenure process as described in policy. Assist the Office of Human Resources and Faculty Development Office in coordinating and facilitating necessary faculty records.
5. Consult with faculty members and the Dean regarding faculty recruitment, appointments, promotion, sabbatical leave, faculty retention, and other personnel matters, adhering to all appropriate policies and procedures.
6. Hire, orient, and train, supervise and (if needed) discipline adjunct instructors and coordinate with assigned faculty and other College offices in their administration. Help adjunct instructors to develop pedagogic skills and collegiality within the department.
7. In collaboration with the Dean and Provost, verify and manage the assignment of the full-time faculty teaching assignments in compliance with established procedures and directives.
8. Provide for the management and supervision of assigned support staff and facilitate support for faculty teaching and service activities.
9. Appoint appropriate task forces and work groups within the department or division.
10. Schedule and coordinate work-study students, lab coordinators, readers, graders, and aides where applicable.
11. Assist human resources and faculty development in coordinating and facilitating necessary faculty records, such as tenure, evaluations, etc.
12. Coordinate faculty and staff development with pertinent College personnel. Coordinate job and cooperative-education placement.
1. Monitor department inventory, supplies, and capital equipment.
2. Prepare and maintain a department or division budget.
3. Coordinate the informed budget process among department or division members and initiate budget requests with their justifications.
4. Maintain fiscal control of department budgets, ensuring that department funds are used in accordance with all College policy and state statute.
5. Define the fiscal needs of the School and prepare the Division budget so that they support the institutional mission and stated goals.
1. Serve as liaison for the department or division, especially for students. This requires that the an ADs office is covered such that faculty, students and staff will find the ADs office attended and open for business during regular business hours.
2. Coordinate with Student Services and department or division members to provide appropriate advisement and consultation for students in department and division programs.
3. Coordinate with student Services and faculty members to recruit students to department or division programs.
4. Participate in admission processes for selective programs and help adjudicate student grievances as described in the Code of Student Rights, Responsibilities, and serve as a liaison for students and adjunct faculty members.
5. Promote successful student transfer and/or job placement and/or cooperative education placement.
6. Coordinate with Student Services in the administration of financial aid and scholarships.
As leaders of faculty, it is important that ADs have deep familiarity with the faculty roles and duties within the department.
Therefore, all ADs are encouraged to teach at least one class per year, depending on the needs of the department or division. ADs may fulfill this teaching duty during any time of day, during any term, and in any delivery format that best meets the department’s needs. Deans are responsible to insure that the ADs teaching schedule does not detract from their primary administrative duties. Compensation for teaching will be at the overload rate, and will not exceed 0.5 FTE for the teaching discipline, or a total exceeding 1.5 FTE for the fiscal year.
Depending on the needs of the department or division, ADs are permitted to teach one class per term. Deans are responsible to insure that AD teaching schedules do not detract from their primary administrative duties in accordance with:
1. SLCC Policies and Procedures 3.03 (Conflict of Interest, External Employment and Consultation) III.B.1:
All personnel of the College holding full-time salaried positions shall give full services to the work of the College during scheduled work periods.
2. SLCC Policies and Procedures 3.03 (Conflict of Interest) IV.A.3:
Other College Employment. No employee should be paid twice for performing the same service.
Therefore, all AD teaching requests require prior consultation with and approval from the appropriate Dean. Deans are required to sign AD overload teaching contracts. Additionally, Deans must document their approval in a signed memo to the Provost for Academic Affairs with cc to the AD. If an AD overload assignment occurs during normal AD duty hours (per section ‘Appointment of ADs,’ Part G) the memo must also specify a plan for the AD to make up any full-time work effort, which will be supplanted by the overload teaching assignment. Compensation for teaching will be at the overload rate.
Experience in competency based education.
Experience establishing articulation agreements between non-credit and credit programs.
Professional experience within one or more of the programs under the supervision of the position.
Substantial experience in curriculum design and development.
Education and Experience:
Five (5) years combined experience in leading and developing workforce education programs, creation and management of multiple budgets, establishing articulation agreements, engaging industry partners, teaching adults, and curriculum design and development.
Evidence of significant and productive participation in processes such as scheduling, program review, department test preparation and administration, curriculum development, student issues and other department tasks.
Bachelor’s degree in related discipline or technology required.
Current employee of Salt Lake Community College.
Knowledge, Skills & Abilities
1. Innovative, collaborative and flexible management style.
2. Ability to work in a team setting.
3. Demonstrated excellent written and verbal communication skills.
4. Ability to address faculty, staff, and student issues in a positive manner at the department or division level and in collaboration with other college departments, divisions, and administrators.
5. Ability to meet deadlines.
6. Integrity and high ethical standards, and an ability to engender trust.
7. Excellent computer skills.
8. Ability to lead, direct, and manage departmental personnel, making appropriate decisions.
9. Ability to manage the department or division in compliance with College policies, procedures, guidelines, and direction.
10. Commitment to keep the College accessible to a diverse urban population and ability to promote cultural, economic, and ethnic diversity
11. Demonstrated ability to organize, participate and lead teams of people of diverse backgrounds to accomplish goals.
12. Ability to communicate effectively with a broad range of diverse people, ability, culture, ethnic background, to maintain good working relationships across the College.
13. Ability to work with all groups in a diverse academic, socioeconomic, cultural and ethnic background of community college students, faculty and staff, including those with disabilities.
14. Knowledge of adult learning theory and applied instruction.
15. Demonstrated experience and/or ability in leading and developing workforce education programs.
16. Demonstrated experience and/or ability with creation and management of multiple budgets.
17. Demonstrated experience and/or ability in establishing articulation agreements.
18. Demonstrated experience and/or ability in successfully engaging industry partners.
19. Demonstrated experience and/or ability in teaching adults.
20. Demonstrated experience and/or ability in curriculum design and development.
More information about Salt Lake Community College benefits: http://i.slcc.edu/hr/benefits/benefitsinformation.aspx
Full consideration will be given to applicants who apply on or before the priority review date indicated above.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”).
This position may require the successful completion of a criminal background check.