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Research Advancement Administrator - Financial Accounting
Arizona State University in Tempe, Arizona
Date Posted 01/04/2021
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled

The School of Sustainable Engineering and the Built Environment (SEBE) Research Advancement (RA) Team is looking for someone interested in making a difference in the world, working with faculty who are making globally impactful advances in research, and having a career in a profession with various opportunities for growth.

The position will be primarily dedicated to post‐award management but may include coverage of pre‐award functions (such as proposal preparation and submission) during high volume deadlines. Under administrative direction, this position will be responsible for providing post‐award financial, accounting, and administrative support for both sponsored and program accounts for faculty.

The successful candidate must be able to creatively solve problems and demonstrate the ability to balance a high level of attention to detail while supporting research intensive faculty. The applicant is expected to exercise autonomy and decision-making authority. We are looking for individuals who demonstrate excellent customer service skills and can work effectively in a fast-paced environment.

Job Family

Research Operations

Department Name

Sch Sustain Engr & Built Envrn



VP Code


Scope of Search


Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,480 - $59,000 per year; DOE

Close Date




Essential Duties

  • Manages awarded projects in accordance with University and sponsor regulations.
  • Prepares standard and nonstandard accounting reports for ASU research investigators.
  • Works in conjunction with Office for Research and Sponsored Projects Administration (ORSPA) and ASU research investigator to ensure timely and accurate post-award accounting of grants and contracts; reviews reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements.
  • Works as an administrative resource to ASU research investigators, providing assistance, guidance and counsel during management, to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements.
  • Works as an administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices.
  • Maintains all applicable project records and files; decides proper handling of financial transactions; approves transactions within designated limits.
  • Assists ASU research investigators with renewals and periodic reports for grant agencies.
  • Provides guidance to research investigators and departmental business staff on Sponsor policies and regulations regarding the administration of award funds, monitors compliance issues and assist in resolution, account close out.
  • Provides guidance and assistance in preparing administrative post award management including At-Risks, Pre-Award Costs, re-budgets, and No Cost Extensions.
  • Analyzes, reconciles, and reports financial information on existing sponsored and local accounts; forecasts account to avoid deficits and resolve residual balances, and gathers and analyzes information from the Enterprise Research Administration (ERA), Workday and other sources for customized detail and summary reports.
  • Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking and problem-solving skills and methods as appropriate to address questions and/or concerns.
  • Works with the School and University budget preparation process.
  • Manages and reviews for accuracy, records regarding effort, cost sharing, and faculty commitments.
  • Works under deadlines, manages multiple responsibilities and duties, with interruptions, and in unclear and/or changing situations.

Minimum Qualifications

Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved.

Desired Qualifications

  • Experience in preparing detailed documents, proposals, reports, and/or related materials.
  • Experience in being a problem solver who can take initiative, manage workload effectively and set priorities while being flexible.
  • Experience working independently as well as a member of a team.
  • Demonstrated knowledge of the policies, procedures, and requirements of all applicable regulations governing management of grants and/or contracts for sponsors such as NSF, NIH, DOE, ONR, AFOSR, AFRL, and ARO.
  • Experience in work that requires organizational skills and high-level customer services.
  • Evidence of effective verbal and written communication skills.
  • Experience working in higher education.
  • Experience in using Microsoft Office Suite (i.e., Excel, Word, Outlook, etc.) and Adobe Pro Acrobat.
  • Experience in providing customer service.

Working Environment

  • Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
  • Use office equipment including a desktop computer; bending.
  • Lift up 20 pounds.
  • Clearly communicate to perform essential duties.
  • Work both independently within a complex structured team.
  • Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
  • Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.

Department Statement

The Ira A. Fulton Schools of Engineering on the Tempe Campus is comprised of six schools based on academic programs and research areas. The School for Engineering of Matter, Transport and Energy has a nationally recognized faculty that conducts research, instructs, and mentors students, and provides service to the profession and community.

The School of Sustainable Engineering and the Built Environment (SSEBE) is one of six schools within the Ira A. Fulton Schools of Engineering on the Tempe Campus. From models that simulate complex systems and incorporate emerging knowledge to lifecycle assessments to green buildings and energy systems that protect human health and earth system processes, SSEBE faculty and students are helping to create tomorrow’s world. In the process we are developing the new field of sustainable engineering and construction which incorporates these key elements:
  • Analysis of complex urban systems that involves quantification of risk and uncertainty in engineering design and construction.
  • Development of green technologies from novel materials.
  • Biotechnological approaches to carbon and nitrogen cycle management.
  • And design for disassembly of urban infrastructure.
  • Application of sustainable practices in all areas of urban infrastructure (water resources and treatment, geotechnical management, transportation materials and analysis of transportation systems, novel composite materials, construction “green” building techniques, building information modeling (BIM), and computation approaches to design).
  • Partnerships with industry and municipal governments.

Faculty, staff, and students are excited about our vision and the new opportunities SSEBE creates for these, and other areas at the forefront of the emerging area of sustainable engineering and construction. We hope that you share this vision and invite you to join us as our school forges ahead. https://ssebe.engineering.asu.edu/

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

*Please mention academicjobs.net to employers when applying for this job*
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