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Performing Arts Center Operations Coordinator
Job Description
Job Title
Performing Arts Center Operations CoordinatorPosition Type
ClassifiedPosition Code
2CHU08FTE
1.0Pay Rate (or Annual Salary)
$5,866.08/monthJob Location
Chabot College, 25555 Hesperian Blvd., Hayward, CA 94545Department
Administrative ServicesJob Summary
The Chabot College Community
Chabot College is committed to educational equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity work today builds upon a strong history: the Puente and Umoja programs were first created at Chabot College, and have since been replicated across the state. These programs have paved the way for a series of additional educational and student support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic Serving Institution. Information about the demographics of our campus community can be found here.
Chabot College is committed to educational equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity work today builds upon a strong history: the Puente and Umoja programs were first created at Chabot College, and have since been replicated across the state. These programs have paved the way for a series of additional educational and student support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic Serving Institution. Information about the demographics of our campus community can be found here.
Serving our diverse community requires a culturally-responsive approach that recognizes the myriad strengths and assets that our students bring to the campus community. We do so by promoting a classroom and co-curricular learning environment that is inclusive, collaborative, engaging, and challenging, and where respect, dignity, and integrity are core values. We see students as producers of knowledge, not just consumers of knowledge. We work to reframe inequities as a problem of practice, and view the elimination of inequities as an individual and institutional responsibility.
Joining Our College Community
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
1. Value and intentionally promote diversity and consciousness of difference
2. Demonstrate cultural humility and an ongoing desire to improve cultural competence
3. Are dedicated to addressing issues of social justice
4. Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students
5. Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals
6. Actively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communities
7. Empower the underrepresented and underserved
8. Foster students’ potential to become global citizens and socially responsible leaders
9. Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
The Chabot-Las Positas Community College District is seeking a Performing Arts Center Operations Coordinator for Chabot College in Hayward, California.
SUMMARY DESCRIPTION
Under direction, coordinate and plan Performing Arts Center (PAC) events and related services and activities in conjunction with clients and District staff; identify, recommend, and acquire needed resources for clients; and perform a variety of para-professional, technical, and complex office support work while exercising independent judgment in the satisfactory completion of duties.
This is a revenue generated position. Continuation of this position is contingent upon available revenue on a year to year basis.
SUMMARY DESCRIPTION
Under direction, coordinate and plan Performing Arts Center (PAC) events and related services and activities in conjunction with clients and District staff; identify, recommend, and acquire needed resources for clients; and perform a variety of para-professional, technical, and complex office support work while exercising independent judgment in the satisfactory completion of duties.
This is a revenue generated position. Continuation of this position is contingent upon available revenue on a year to year basis.
Representative Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Provide a full range of event planning and coordination services to Performing Arts Center clients; gather and review information related to event needs; ascertain crew needs and work with supervisory staff to ensure those needs are matched with the clients’ needs and budgets; prepare requests for assistance for various staff members; prepare monthly job assignments; ensure crew has accurate information for each event.
2. Order equipment from Media Services as necessary for college and community lessee user needs; research lessee user needs to ensure proper equipment is ordered.
3. Create files and necessary forms for each event including event report, equipment use report, and house manager report; review completed reports and files after each event; take necessary action to respond to reported needs or incidents as necessary; archive data to system.
4. Follow-up on crew/staff complaints related to facility or equipment malfunctions or other needs; research repair, upgrade, integration of new with old, or replacement options; locate proper repair facility and coordinate repair.
5. Place work orders with appropriate staff for assigned buildings and facilities.
6. Develop and implement new reporting system templates and report formats and systems; provide training to staff as necessary.
7. Update and maintain PAC website; transfer relevant data and information to website including facility application contracts and computer file information; maintain current parking information and other areas of interest.
8. Market and promote assigned events and shows; coordinate newspaper reporting and press releases; coordinate ticket distribution; coordinate event with principals of the show; attend event and coordinate activities.
9. Make online reservations of spaces in other campus buildings for college sponsored events as well as support spaces needed for PAC users and others who use classrooms for events.
10. Participate in meetings with supervisor and co-workers including meetings to discuss and coordinate upcoming events; review staffing, safety, maintenance, and other issues.
11. Update marquee and other signage as required for general usage and specially required events.
12. Coordinate and establish cooperative relationships with community and college resources to support program goals and objectives.
13. Perform related duties as required.
1. Provide a full range of event planning and coordination services to Performing Arts Center clients; gather and review information related to event needs; ascertain crew needs and work with supervisory staff to ensure those needs are matched with the clients’ needs and budgets; prepare requests for assistance for various staff members; prepare monthly job assignments; ensure crew has accurate information for each event.
2. Order equipment from Media Services as necessary for college and community lessee user needs; research lessee user needs to ensure proper equipment is ordered.
3. Create files and necessary forms for each event including event report, equipment use report, and house manager report; review completed reports and files after each event; take necessary action to respond to reported needs or incidents as necessary; archive data to system.
4. Follow-up on crew/staff complaints related to facility or equipment malfunctions or other needs; research repair, upgrade, integration of new with old, or replacement options; locate proper repair facility and coordinate repair.
5. Place work orders with appropriate staff for assigned buildings and facilities.
6. Develop and implement new reporting system templates and report formats and systems; provide training to staff as necessary.
7. Update and maintain PAC website; transfer relevant data and information to website including facility application contracts and computer file information; maintain current parking information and other areas of interest.
8. Market and promote assigned events and shows; coordinate newspaper reporting and press releases; coordinate ticket distribution; coordinate event with principals of the show; attend event and coordinate activities.
9. Make online reservations of spaces in other campus buildings for college sponsored events as well as support spaces needed for PAC users and others who use classrooms for events.
10. Participate in meetings with supervisor and co-workers including meetings to discuss and coordinate upcoming events; review staffing, safety, maintenance, and other issues.
11. Update marquee and other signage as required for general usage and specially required events.
12. Coordinate and establish cooperative relationships with community and college resources to support program goals and objectives.
13. Perform related duties as required.
Minimum Education and Experience
Any combination of the following would provide a typical way to obtain the required knowledge and abilities.
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, performing arts, or a related field.
Experience:
Three years of responsible administrative, technical, or programmatic experience, preferably involving theatrical operations.
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work in business administration, performing arts, or a related field.
Experience:
Three years of responsible administrative, technical, or programmatic experience, preferably involving theatrical operations.
Minimum Qualifications
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
1. Basic operations, services, and activities of a college performing arts center.
2. Principles and practices of event planning and implementation.
3. Operational characteristics of various performing arts and theater equipment and tools.
4. Basic principles of supervision and training.
5. Basic budgeting and other general accounting principles and practices.
6. Pertinent state, District, and college policies, procedures, and regulations.
7. Occupational hazards and standard safety practices.
8. Operating characteristics of PAC equipment.
9. Problem solving techniques and resources.
10. Principles and practices of filing and record keeping.
11. Principles of business letter writing and basic report preparation.
12. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
13. English usage, vocabulary, spelling, grammar, and punctuation.
14. Interpersonal skills using tact, patience, and courtesy.
Ability to:
1. Coordinate events and related services and activities for the Performing Arts Center.
2. Perform detailed and complex specialized technical, programmatic, and administrative support duties involving the use of independent judgment and personnel initiative with speed and accuracy.
3. Carry out work objectives in an organized, efficient, and timely manner without immediate supervision.
4. Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
5. Research information using own initiative.
6. Organize, assimilate, and analyze information.
7. Respond tactfully, clearly, concisely, and appropriately to requests and inquiries from the general public, students, District staff and faculty, or other agencies.
8. Explain Center policies and procedures.
9. Supervise, direct, and coordinate the work of assigned staff and students.
10. Ensure adherence to safety policies and procedures.
11. Review or complete required forms.
12. Prepare clear and concise reports.
13. Plan and organize work to meet schedules and changing deadlines.
14. Type or enter data at a speed necessary for successful job performance.
15. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
16. Adapt to changing technologies and learn functionality of new equipment and systems.
17. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
18. Work independently and effectively in the absence of supervision.
19. Communicate clearly and concisely, both orally and in writing.
20. Establish and maintain effective working relationships with those contacted in the course of work.
21. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students
Knowledge of:
1. Basic operations, services, and activities of a college performing arts center.
2. Principles and practices of event planning and implementation.
3. Operational characteristics of various performing arts and theater equipment and tools.
4. Basic principles of supervision and training.
5. Basic budgeting and other general accounting principles and practices.
6. Pertinent state, District, and college policies, procedures, and regulations.
7. Occupational hazards and standard safety practices.
8. Operating characteristics of PAC equipment.
9. Problem solving techniques and resources.
10. Principles and practices of filing and record keeping.
11. Principles of business letter writing and basic report preparation.
12. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
13. English usage, vocabulary, spelling, grammar, and punctuation.
14. Interpersonal skills using tact, patience, and courtesy.
Ability to:
1. Coordinate events and related services and activities for the Performing Arts Center.
2. Perform detailed and complex specialized technical, programmatic, and administrative support duties involving the use of independent judgment and personnel initiative with speed and accuracy.
3. Carry out work objectives in an organized, efficient, and timely manner without immediate supervision.
4. Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations.
5. Research information using own initiative.
6. Organize, assimilate, and analyze information.
7. Respond tactfully, clearly, concisely, and appropriately to requests and inquiries from the general public, students, District staff and faculty, or other agencies.
8. Explain Center policies and procedures.
9. Supervise, direct, and coordinate the work of assigned staff and students.
10. Ensure adherence to safety policies and procedures.
11. Review or complete required forms.
12. Prepare clear and concise reports.
13. Plan and organize work to meet schedules and changing deadlines.
14. Type or enter data at a speed necessary for successful job performance.
15. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
16. Adapt to changing technologies and learn functionality of new equipment and systems.
17. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
18. Work independently and effectively in the absence of supervision.
19. Communicate clearly and concisely, both orally and in writing.
20. Establish and maintain effective working relationships with those contacted in the course of work.
21. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students
Desirable Qualifications
1. Minimum of two (2) years in production management
2. Working knowledge of standard theatrical equipment (lighting, sound, rigging & video)
3. Working knowledge of standard theatrical protocol
4. Self-motivated
5. Strong interpersonal and leadership skills
6. Flexibility
7. Attention to detail
2. Working knowledge of standard theatrical equipment (lighting, sound, rigging & video)
3. Working knowledge of standard theatrical protocol
4. Self-motivated
5. Strong interpersonal and leadership skills
6. Flexibility
7. Attention to detail
Job Work Schedule
40 hours/week, Monday – Friday, 8:00 a.m. – 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Environment:
Work is performed primarily in a standard office setting.
Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
EEO Statement
It is the policy of this District to provide equal opportunity in all areas of
employment practices and to assure that there shall be no discrimination against
any person on the basis of sex, ancestry, age, marital status, race, religious
creed, mental disability, medical condition (including HIV and AIDS), color,
national origin, physical disability, family or sexual preference status and other
similar factors in compliance with Title IX, Sections 503 and 504 of the
Rehabilitation Act, other federal and state non-discrimination regulations, and its
own statements of philosophy of objectives. The District encourages the filing of
applications by both sexes, ethnic minorities, and the disabled.
Posting Number
AS707POpen Date
03/25/2024Close Date
04/26/2024Open Until Filled
NoSpecial Instructions to Applicants
The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at:
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.
Any subsequent updates can be found here: http://districtazure.clpccd.org/urgentalerts/index.php.
http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.
Any subsequent updates can be found here: http://districtazure.clpccd.org/urgentalerts/index.php.
Notification to Applicants
The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position
Instructions for Personal Qualifications Statement
The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.
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