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BLANK AST 4 (Personnel/Payroll Coordinator)
University of California in Davis, California
Date Posted 12/16/2020
Admin-Human Resources
Employment Type PartTime
Application Deadline Open until filled

Job Summary

Under general supervision of the CAO and Chair/Directors, the Academic/Staff Personnel Coordinator provides lead personnel administration and analytical support for academic, staff and student personnel for Evolution and Ecology (a vibrant teaching and research unit), two Centers with Directors, Executive Director, and Associate Directors - Center for Population Biology and the Coastal and Marine Sciences Institute - and one Grad Group Chair (Population Biology Graduate Group) - a cluster of 4 units within the College of Biological Sciences. All units have various funding sources - state, federal and gift funds.
Serve as primary resource and subject matter expert for personnel policy and practice to ensure compliance with University policy and procedures. Responsible for all facets of the annual academic review; analyze, review, prepare, process, track, and notify. Determines eligibility of all academic titles and actions including appointments, renewals, merits, promotions, appraisals, leaves, benefits, changes in status, salary adjustments, appeals and visas.
Provide administrative and analytical support for the recruitment process for academic positions, and serve as a resource, providing advice, interpretation, financial impact, and guidance regarding academic personnel issues for chairs, directors, faculty, PI's, managers, and staff. Provide the same comprehensive support for staff, including undergraduate student employment. Submit all payroll actions to AUSS-C for processing and then track cases for accuracy/progress.
This position also coordinates administrative functions and reporting for Agricultural Experiment Station projects. As requested, this position assists the CAO, department chairs, and unit directors with special projects. Further, this position exercises confidentiality and discretion with respect to the management and handling of sensitive information.


Salary Range

$27.89 - $36.27/HR.                       

No. of Positions     


Appointment Type


Percentage of Time

Part time, 87.5% Variable

Shift Hours

Monday – Friday TBD


UC Davis

Union Representation


Benefits Eligible


Apply by Date




Move/lift boxes and material weighing up to 40 lbs.
Prolonged sitting and use of computer.
Work occasional overtime including evening ns and weekends to meet operational needs.
Work in fast paced environment with multiple competing deadlines and frequent interruptions.


UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.



-Knowledge and skill to work with personnel policies in a higher education setting or similar. Experience working with academic personnel policies and procedures, recruitment of faculty and faculty advancement. Experience compiling and preparing academic dossiers, appointments, merits, promotions, appraisals, recruitments, leaves, etc.

-Extensive experience and knowledge of UCPath, payroll, personnel and benefits procedures. Experience with AggieService and entering of cases for AUSS-C entry of payroll. Experience preparing visas and/or permanent resident applications for international scholars. Math skills to calculate salary adjustments and benefit/fee rates.

-Experience with staff personnel policies and procedures and bargaining agreements. Knowledge to apply complex policy documents, labor agreements, governmental employment requirements and regulations (e.g. Worker's Compensation, ADA, FMLA, Affirmative Action) and related material.

-Skills to analyze, interpret and convey UC policies and procedures relating to Academic Senate, Academic Federation, staff personnel, graduate and undergraduate students, and postdoctoral students. Knowledge of UCD graduate student, postdoc and undergrad student employment titles, qualifications and requirements.

-Interpersonal skills to professionally and collaboratively interact with individuals from diverse cultural backgrounds and perspectives; skill to relay information to a wide variety of individuals in a clear and concise manner.

-Written and verbal communication skills to effectively interact with all levels of department and campus management. Experience composing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style. Experience maintaining a high degree of discretion, integrity, and sensitivity to confidentiality and privacy using independent and mature judgement.

-Exceptional organizational skills and experience managing projects, establishing workload priorities, and multiple tasks independently including planning and coordinating assignments, adapting to changing priorities, meeting deadlines and maintaining a high level of productivity and efficiency.

-Experience analyzing key issues and researching, gathering and integrating information regarding employment matters.
-Experience preparing staff position descriptions and organizing recruitment activities.


-Knowledge and experience with RECRUIT, Forms On-Line, MyInfoVault, PeopleAdmin, UCPath, TAMS, Cognos, Kuali, Banner, Student -Employment, TRS, APHID, REEPort, and Handshake. Experience utilizing standard business software applications such as Microsoft Word, Excel, electronic Accounting and Personnel Systems.

-Knowledge of UCD Academic Personnel Manual, Staff Personnel and Unit 18 MOU employment regulations.

-Technical skills to use photocopier, fax, telephone, scanners and printers.


Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

EEO/AA Statement

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.


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