• • Preparation of personnel transactions for multiple funding sources (State, UBF and RF) with knowledge of required documents to support the type of appointment which includes faculty, staff, volunteer, residents, student assistants, and graduate assistants.
  • Serve as a UB Jobs hiring manager by assisting departments with the development of new or modification of existing position descriptions, assembly of organization charts and justification memos in accordance with university policy.
  • Assist with the management of work authorizations for international employees and serve as liaison with the Office of Immigration Services.
  • Participate in performance management across funding sources using designated University systems for probation reports, performance programs and appraisals. Monitor eligibility for permanent appointments, and work with departments to assemble materials for successful transition.
  • Support the HR team with onboarding faculty, staff and volunteers in accordance with University and SDM policies and procedures with special consideration for credentialing, clinical compliance and background check requirements. Assist with reappointments and with off-boarding protocols.
  • Maintenance of accurate records in various personnel databases and University systems, including listservs.
  • Conduct salary analysis, surveys and complete reporting requests on annual and ad hoc basis. Draft salary justification memos for HR and University approvals when warranted.
  • Assist with faculty Clinic Practice Management activities by tracking incoming new faculty hires, and changes with current faculty and their roles, and liaise with Dept. Chairs for annual voting faculty reporting purposes.
  • Support new supervisors and employees on time and attendance policies and procedures across funding sources for exempt and non-exempt employees. Prepare initial time sheets for UB Foundation hires, and assist with collection of semi-annual attendance records.
  • Process hourly time sheets, extra service, overtime vouchers, holiday pay and lost time as needed. Monitor leaves of absences for end dates and verify follow-up documentation for extensions.
  • Serve as a member of the university’s HR Advisory committee and as a liaison to multiple university offices to coordinate HR services and professional development programming.
  • Participate in employee relations documentation and communications according to best practices, and collaborate to foster a culture of equity, diversity and inclusion.

 
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer.