Job Description

Position Title: Administrative Assistant

Department: Office of the President

Immediate Supervisor’s Title:  President

Positions Supervised: None

Term of Position: 12 Months

Position Description:(primary functions)

Provides full range of administrative and support services to the office of the President

Minimum Requirements:

Essential Duties and Responsibilities:

• Organizes and manages the day-to-day activities of the President's office to ensure efficient and effective office operations; coordinates communications; assists with administrative matters

• Performs a variety of duties independently in support of functions delegated to the President; interprets and applies rules and regulations as appropriate

• Receives and transcribes dictation of letters and memoranda, including material confidential in nature; prepares correspondence independently or from oral instructions

• Maintains current budget information; monitors budget expenditures; assists in budget preparations as assigned

• Utilizes the computer to perform computer functions including, but not limited to, word processing charts, spreadsheets, as well as other software applications

• Initiates and answers telephone calls; screens and directs calls and visitors to appropriate personnel; schedules and confirms appointments

• Responds to requests for information from students, staff, and the general public regarding the institution’s programs, policies, procedures, and regulations

• Maintains a variety of files and records including some confidential in nature

• Schedules meetings and appointments; prepares agenda items for meetings; maintains records, attends meetings, and prepares minutes for distribution to appropriate personnel

• Receives and routes mail to the appropriate personnel; orders, issues and maintains department’s supplies and forms

• Performs other duties as assigned

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