Description

• Your record of supplying support functions for all units of a college including, innovative leadership, working with others in the spirit of partnership, transparency and care, to inspire action.
• Your ability to plan for change in ways that ensure broad buy-in and action that, in turn, significantly improves student access.
• Your ability to build effective and cohesive teams with a common commitment to and focus on student success.
• Your unwavering commitment to the learning & working environment to ensure success for all.
• Your ability to build long-lasting, engaging and collaborative relationships, paving the way for ongoing student success by forging partnerships with outside entities, including K-12 school districts, four-year colleges, community-based organizations and employers.
• Your strong ethical orientation and ability to make discerning, evidence-based decisions.
• Your ability to transform services to align with the organizations strategic direction.

• We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers. We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn together from our mistakes and successes.
• We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment. Celebrating each other and our results with enthusiasm makes our work meaningful and exciting.
• We build together. Our individual differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard. We amplify our impact when we empower each other to take ownership and work together toward common vision.
• We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with utmost respect.
• We care! We care about our students, our communities and each other, finding ways to actively engage and invest in the success of those we serve.

Typical Duties

• Provide support to the office of the president, including acting as a liaison to internal and external entities, as directed by the president.
• Provide advice, recommendations, and service to the office of the president, executive vice president, vice president of student and community engagement, and to other management offices as requested.
• Through delegation and supervision of the Chief Officers/Executive Directors of college administrative services units, provide oversight and leadership for the direction and control of units, including establishing the objectives, scope of service, structure, staffing, work methods, and performance standards to support the attainment of the mission, vision, values and goals of the college.
• In conjunction with Institutional Effectiveness Network procedures, implement the annual planning and evaluation cycle for the administrative services units. Monitor units for effectiveness and operational efficiency.
• Facilitate professional development for administrative services personnel.
• Act as delegated signature authority by the president for contracts and agreements between the college and other entities.
• Provide leadership in strategic and annual budget development and implementation and personnel and capital planning. This would include ensuring timeliness of all budget planning processes, budget presentations to the community and the board of governors, and the monitoring of all budget model tools.
• Provide guidance leading to successful annual audits of the College. Prepare for, respond to and implement audit recommendations as necessary.
• Working with instructional and student services officers, assure articulation between fiscal support and academic and student programs.
• Serve as liaison with chief business officers from Arizona community colleges.
• Assure timely and accurate submission of financial reports and data to governmental agencies and the board of governors of the College.
• Provide leadership and guidance for short-term problem-solving and long-range facilities and IT planning and development. This includes the monitoring and revision of the College’s Facilities Master Plan.
• Provide oversight of all risk management and employee services functions of the College, which include annual compliance and training activities and meeting all regulatory requirements.
• Assist the College in articulation with college Foundation goals and objectives.
• Implement principles of ethical consideration in all activities and models a teamwork approach in all interpersonal relations.
• Serve as liaison with college legal counsel.
• Serve as the chair of the Policy and Procedures Committee and the Compliance Committee and develop, implement and enforce administrative policies and procedures to assure that the College fiscal, technology, facilities, personnel and related activities are in compliance with Arizona Revised Statutes, generally accepted accounting and financial practices, and federal and state laws or regulations where applicable.
• Assist the College in monitoring and completing all Higher Learning Commission assessments and procedural compliance.
• Provide required reports to the Board of Governors and ensure accurate budget reports and facilities and IT requests are timely and understood.
• Assist in monitoring, oversight, and direction of all College auxiliary units, which may include collaborating with the vice president of student and community engagement on all new housing/dining and athletics auxiliary programs and assisting in the monitoring of all community and corporate education efforts.
• Provide leadership with various aspects of the College’s strategic plan, including all objectives focused on infrastructure and professional development.
• Represent the College on various local boards, social organizations, and non-profits.
• Assume other duties and responsibilities as assigned by the president of the College.

Qualifications

Minimum Qualifications

• Graduate degree in finance, business administration, accounting, public administration, higher education leadership, or other closely-related field.
• Ten (10) or more years of administration experience within higher education or public sector.
• Five (5) or more years of supervisory experience.
• Demonstrated experience in more than one of the following functions: strategic planning, fiscal and risk management, human resources, auxiliary services, and/or facilities planning.
• Or, any combination of education and experience that results in possession of skills, knowledge and behaviors as outlined in the position’s core competencies below:

• Competencies Analytic Thinking (Advanced Level): Identifies action to prevent the problem from occurring partially or totally. Identifies a number of solutions to complex problems integrating findings from several different disciplines, identifies and evaluates the various options developed and selects the most effective solution.
• Budget Management (Advanced Level): Effectively safeguard fiscal resources, and consistently adhere to all internal control procedures designed to prevent and detect theft or misuse of funds. Remain alert to potential breaches of financial security/control procedures and immediately report incidents and problems. Actively seek ways to improve internal controls. Keep up-to-date on changes to fiscal procedures, principles, standards, rates, etc. Ensure all financial data is properly calculated and reported. Responsibly allocate and account for use of fiscal resources, evaluating alternatives and weighing their benefits. Research or recognize market value of goods and services to ensure efficient and reasonable expenditure of resources.
• Coaching & Developing Others (Advanced Level): Enables others to take appropriate risks. Organizes and structures work for others in a manner that encourages ownership and accountability. Balances the organization's tasks, goals and objectives with subordinates personal and professional needs. Diagnoses performance issues, and determines appropriate development approach to suit the individual's learning style. Uses effective questioning techniques to allow subordinates to think through problems and develop solutions.
• Diversity and Inclusiveness (Advanced Level): Demonstrates commitment to building inclusive excellence by being deliberate, intentional and coordinated in every aspect engagement. Understands diversity issues and creates a supportive environment for diverse coworkers and employees. Strives to achieve diverse staff at all levels.
• Effective Communication (Advanced Level): Tailors information to audience and individual needs - flexes style appropriately. Models interpersonal communication that invites participation and future dialogue. Actively seeks perspectives from others to ensure inclusiveness and understanding. Refrains from immediate judgment and criticism of others' ideas and delivers criticism in a way that demonstrates sensitivity to the feelings of others and waits for others to finish their intended message before responding.
• Influence (Advanced Level): Uses all available information appropriately to guide decisions and negotiations to meet objectives, while acting with integrity. Effectively explores alternatives and positions to reaching outcomes that gain the support and acceptance of all parties. Assertively interacts in a manner that is controlled, planned and well-thought-out to lead others to the desired outcome. Maintains an awareness of goals and objectives and navigates solutions towards desired ends, while maintaining relationships and supporting consensus.
• Innovative & Creative Thinking (Advanced Level): Generates high-quality ideas and solutions alone or collaboratively. Searches for new and more effective methods, making connections between previously unrelated ideas. Injects originality into daily work through research, personal knowledge and networking relationships. Encourages new ideas, and motivates others to be proactive and resourceful.
• Leadership (Advanced Level): Understands formal and informal power and influence structure within the organization and successfully achieves positive, desired outcomes. Seeks consensus among diverse viewpoints as a means of building group commitment. Incorporates a long-term perspective and broader organizational implication in planning, decision-making and problem solving. Inspires and energizes others to commit to vision. Employs a leadership style based on assessing the needs of individuals and adjusting to meet their needs. Builds wide sphere of influence to enhance individual and organizational effectiveness.
• Organizational Acumen (Advanced Level): Understands the relationship between internal climate and external environment. Knows the reasoning behind key policies, practices, and procedures, and seeks exceptions when needed to achieve goals. Uses knowledge and understanding of the organizational and political climate to make decisions and take actions that satisfy diverse interests and contributes effectively to organizational goals.
• Planning & Organization (Advanced Level): Taps into the resources of other work units and departments, employing methods such as cross-functional teams to achieve results. Utilizes all departmental tools and best practices to enhance effectiveness and efficiency. Shows persistence in overcoming obstacles that might impact deadlines or timelines. Develops contingency plans for potential problems. Identifies and acts on opportunities to partner with other departments to achieve desired results.
• Problem Solving (Advanced Level): Strikes a balance between being participative, i.e., involving team members in decisions and being directive, depending on the needs of the team and the situation. Seeks involvement from diverse perspectives and areas of the department and or University to solve problems. Proactively anticipates and addresses concerns of employees, peers, upper management and customers.
• Relationship Building (Advanced Level): Facilitates dialogue to gain agreement using sound rationale to explain value of actions. Uses diplomacy to build partnerships. Promotes and model's collegiality. Consistently promotes and maintains a harmonious and productive work environment. Is respected and trusted and often viewed as a role model.
• Vision (Advanced Level): Combines various social trends and developments into an integrated vision of the future. Sees chances and opportunities for the organization before others do and acts accordingly. Recognizes national and international trends early on and oversees their consequences for the organization. Integrates developments in different disciplines into a new concept. Able to imagine possibilities other people think are impossible. Able to think ahead on the basis of limited information.

Application Instructions

It is the responsibility of each applicant to have all the following documents on file in the Employee Services office by the deadline date in order to continue in the application process for this position. Application materials will not be returned.

• Please do not state 'see resume' on any part of the application. Blank spaces may be cause for rejection of the application.
• Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.
• Resume or curriculum vitae. Optional, but encouraged.
• Transcripts of all college work. (Unofficial transcripts or photocopies will be accepted to establish the application file. Official transcripts will be required if the candidate is offered the position.)

• If any of the above listed materials are missing or incomplete, the application will not be considered.
• Items 2-4 may either be attached electronically to the application or mailed to the address below (position number must be included on all documents):