Details:

Posted: February 20, 2024
Level: Management / Confidential (Professional 2)
Hours: Full-time, 40 hours per week
Closing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, March 20, 2024.

Location:

CT State Norwalk
188 Richards Avenue, Norwalk, CT 06854
**This position is not remote**

For more information, please click on the college to be directed to their website.

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

The CSCU system commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date:

March 2024

Position Summary:

The Administrative Assistant performs skilled, confidential administrative support tasks for an executive or multiple executives at a CSCU campus, the College Office of CT State Community College, or at the CSCU System Office. For those at the System Office, the Administrative Assistant may support multiple departments or divisions. Support services typically are provided for such executives of major functions such as Academic and Student Affairs, Finance and Administration, Facilities, Legal Affairs, Human Resources & Labor Relations, Information Technology and the President’s Office.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)

Example of Job Duties:

Under the supervision of the Dean of Academic Affairs or another executive, the Administrative Assistant is accountable for these essential functions:

• Reception.
• Preparation of correspondence and reports.
• Maintenance of schedules and online calendars for the executive(s) to whom assigned,
• Scheduling and operating video and audio calls using the system’s platforms.
• Organizing and maintaining confidential records in both electronic and paper files.
• Developing and submitting procurement requisitions on behalf of the requesting department/division in the preparation of purchase orders.
• Assists in developing and administering departmental expense budgets based on established spending needs.

This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.

Minimum Qualifications:

Demonstrated ability to produce quality written materials using computer equipment and software, to produce spreadsheets using associated software; demonstrated ability to meet personally with a variety of people as a representative of the CSCU System; These skills and abilities normally are acquired through a combination of experience and training in a professionally oriented office setting of three (3) or more years.

Incumbents are required to have demonstrated advanced knowledge and abilities in the following:

• Strong organizational skills to maintain an orderly and efficient office operation.
• Strong skills in Banner and MS Office suite.
• Strong skills in virtual meeting applications.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• Experience with databases, e.g., HRIS, Student Information Systems, etc.
• Experience working with excel.
• Experience providing administrative support to a Director level or higher administrator.
• Associate’s degree in Business Administration or related field.
• Professional work experience in customer service and/or community relations.
• Bilingual or multilingual

Starting Salary:

Anticipated Salary; $60,123 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits.

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.

Application Instructions:

To apply you must submit a cover letter and resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice-president of Diversity, Equity, and Inclusion, (jchaisson-cardenas@commnet.edu).

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F