Job Description

Job Title: Human Resources Specialist Reports to: Director, Human Resources
The incumbent in this position is expected to support the College in achieving its mission and goals. Student focus, college services, and a willingness to assist as needed are expected from all employees.

GENERAL FUNCTION:
The HR Specialist provides support to the Human Resources office as well as excellent customer service to employees and the general public in a timely, cooperative, courteous, and professional manner. The primary responsibility will consist of managing the Datatel system and files, making sure all employee information is up to date and accurate. In addition, this position will support the human resource department in regards to human resource activities, processes, policies, and procedures; prepares various correspondence and memoranda; coordinates activities related to area of assignment. Compliance and confidentiality are extremely imperative.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages data in the Datatel system, assuring all information is entered accurately and timely.
• Runs reports and analyzes data to check for accuracy.
• Collaborates with appropriate payroll staff assuring pay and position codes are updated as needed, and accurate.
• Processes the Employee Action Change and Computer Access Request Forms after the appropriate signatures are obtained.
• Assists with coordinating appointment scheduling across HR Department to avoid schedule conflicts.
• Ensures all new hires have completed the necessary new hire paperwork, including Safe Colleges.
• Supports the HR Generalist and Talent Acquisition Specialist in their absence for administration and other employee related items
• Enters job postings within applicant tracking system.
• Notifies Talent Acquisition Specialist of all job postings and provides regular status update reports.
• Provides non-select and select notification to candidates through the applicant tracking system.
• Maintains the organization and retention of HR records electronically or in the file room.
• Responds to employee verification requests and other requests for information.
• Reads, verifies, and reviews documents for accuracy and relevant information, proofreads and edits draft reports or correspondence for errors in grammar or structure
• Completes monthly and year-end reports regarding terminations, transfers, and new hires
• Ensure faculty transcripts are received and properly recorded.
• Maintains HR policy boards, making sure all comply
• Ensures follow-up with hiring managers on 90-day performance review coordination
• Provides annual review tracking for performance evaluations
• Communicate with Marketing/IT for accuracy of electronic employee directory
• Other duties as assigned

MINIMUM REQUIREMENTS:

• High School Diploma or Associate’s degree from an accredited institution along with 5 years of experience in customer service or office clerical setting.
• One year of Human Resource professional experience required. Bachelor’s degree in human resources, or PHR certification, may replace required experience.
• Ability to exercise critical human relations skills in establishing and maintaining effective working relations with employees, retirees, students, college community and the public
• Organizational skills with attention to detail and accuracy and the ability to maintain confidentiality are imperative
• Experience using technology including e-mail, word processing, spreadsheet, database, and use of the Internet.

PREFERRED REQUIREMENTS:

• Bachelor’s degree from an accredited institution
• Two years human resource experience
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook
• Working knowledge of Microsoft Office Suite
• Ability to use Datatel or HRIS database systems and Internet

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