Job Description

 

Position Summary

 

The part-time Administrative Program Assistant will support the administrative offices of the college in developing, organizing, and sustaining the mission of the College. Positions may be filled based on the individual applicant's skills, qualifications, and departmental needs.

Continuation of position is contingent upon grant funding.

 

Salary: Appropriate placement on the Alabama Community College System Board of Trustees
Local Salary "L" Schedule - Part-Time, maximum of (19) hours per week
Hourly Wage Range is $18.74 - $26.98 per hour

Work Hours:  Maximum of (19) hours per week.  

 

Essential Duties and Responsibilities

The part-time Administrative Program Assistant shall perform the duties as specified in conformity with policies established by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

• Schedule and arrange all meetings and coordinate travel plans
• Check facts, proofread, and edit research documents to ensure accuracy
• Track grant progress over time
• Provide general secretarial and clerical assistance, including typing correspondence
• Receive and handle communications, including electronic communications, correspondence and telephone calls
• Assist the assigned office in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination
• Demonstrate strong verbal and written communication skills
• Submit reports to supervisor as requested
• Assist with conference and event planning and event organization
• Maintain grant files
• Order and maintain materials and supplies
• Retain and submit documentation as requested to support grant implementation, accountability, and accreditation efforts
• Perform other work-related responsibilities as assigned by the Director of Grants/Sponsored Programs and/or the President

Job description may be modified or altered at any time by management.

 

Qualifications

REQUIRED QUALIFICATIONS:

• 2 years of postsecondary education, and 2 years of documented administrative office work experience 
• Experience working with budget management
• Strong verbal and written communication skills
• Strong organizational skills
• Ability to work independently
• Good interpersonal communication skills and ease in relating to people from a variety of educational, cultural, and social backgrounds
• Must meet all employability requirements of the college
• Ability to work nonstandard hours, including evenings or weekends

PREFERRED QUALIFICATIONS:

• Earned Associate’s degree from a regionally accredited institution
• Experience managing a budget
• Experience with grants and program administration

DESIRED PROFILE:  
Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Understanding of and a commitment to the philosophy and mission of a community and technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

 

Application Procedures/Additional Information

 

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a non-refundable fee of $24.40 for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

 

IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.

 

All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense.  Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

 
Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report.  This report can be found on the website by accessing the crime and safety report link.  The link can be found on the Drake State home page by clicking the “About Drake State” tab and then selecting the “Campus Security Report” link.  A copy can also be obtained by contacting the Director of Operations at 256-551-5210.

 

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