Job Description

 

Position Summary

The Director of Facilities plans, directs and coordinates activities of the college-wide Physical Plant, including supervising maintenance personnel, building and grounds. Oversees the functioning of building systems including mechanical, electrical, plumbing, HVAC, fire/life safety, and elevators. Manages and conducts the work necessary for the maintenance of buildings, grounds and campus infrastructure. Serves as the principal staff member responsible for planning and management of the campus facility plan, deferred maintenance plan and external and internal reporting of facility matters. Creates standards for jobs and hold personnel accountable for those standards. A wide degree of problem solving, personnel management, workflow management, and organizational skill is required.

This position is on Salary Schedule C3 ($45,584 - $101,034)

 

Essential Duties and Responsibilities

 

1. Adheres to the policies, rules, and standards of Central Alabama Community College, Alabama Community College System Board of Trustees, accrediting State and Federal agencies and regulatory bodies.
2. Ability to work cooperatively with crafted, professional, administrative, and industry personnel in a team environment.
3. Demonstrative knowledge of best practices in facilities management and standard practices in construction and maintenance.
4. Knowledge of regulatory environment including workplace safety, environmental management and building codes.
5. Knowledge of budget preparation and vendor contract management practices.
6. Knowledge of monitoring expenditures against approved budget procedures.
7. Monitors the preparation and administration of an annual budget as well as the overall operation and activities of the department.
8. Directs facility maintenance activities to ensure services of current and anticipated needs are being met on a timely basis.
9. Organizes resources and establishes priorities.
10. Ability to develop and maintain a comprehensive master plan for facilities.
11.  Ability to adapt to changing assignments and multiple priorities.
12. Ability to gather data, compile information, and prepare reports.
13. Ability to analyze and solve problems.
14. Supervises and evaluates facilities and maintenance staff.
15. Ability to develop and implement policies, procedures, and apply standards to facility maintenance work force.
16. Manages, plans, and monitors the college’s facility operations including HVAC and other utility systems, construction, building and grounds maintenance, capital improvement projects, preventative maintenance programs, custodial standard and vehicle maintenance.
17. Writes specifications for renovation and construction projects that must be bid.
18. Coordinates with President and Financial Services for bids, negotiation, and awarding of contracts for construction and renovation.
19. Coordinates work orders to insure the timely accomplishment of projects.
20. Manages and maintains the fleet of college vehicles to include upkeep of mileage reports and emergency response procedures.
21. Maintains the college’s compliance with the Department of Labor Occupational Safety and Health Act (OSHA), Americans with Disabilities Act (ADA) or related to facilities, and other regulatory agencies.
22. Prepares and submits documentation as requested to support accreditation efforts.
23. Monitor and manages the renovation, construction, maintenance, and capital improvement projects.
24. Reports to the President, serves as liaison for department and communicates with vendors, architects, engineers, and contractors engaged in new construction, renovation, maintenance and other major projects.
25. Ability to work flexible schedule, respond to unpredictable and emergency situations from any/all college locations.
26. Participates and coordinates maintenance coverage during holidays and unexpected events.
27. Maintains campus phone system hardware and coordinates phone service with IT.
28. Serves as a member of the Alabama Community College System Facility and Safety Association.
29. Performs other duties as assigned.
30. Serves on President’s cabinet and other college committees and attends meetings as instructed.

 

Qualifications

 

1.  Bachelor’s Degree in Engineering, Business, Architecture, Construction Management, or related field from a regionally accredited institution is required OR Associate’s Degree with five (5) years of related experience in a physical plant or facilities infrastructure and contractual agreement management is required.

2. Five (5) years of supervisor experience in facilities management, construction and/or maintenance including personnel supervision and evaluation is required.

3. Knowledge of the State of Alabama Bid Law is required.

4. Wide degree of problem solving and organizational skill is required.5. Demonstrated ability to read, interpret and apply the State of Alabama bid law, codes, standards and laws on construction and habitation of physical structures is required.

6. Knowledge of the OSHA regulations, ADA and state laws regarding risk management and loss of personal property is required.

7. Strong leadership, organizational, budgetary, and interpersonal skills including excellent written and oral communication skills is required.

8. Experience with project management requiring the application of the State of Alabama Bid Law is preferred.

9. Experience with developing plans, documentation of plans, delegating plans, execution of plans, follow up of plans is preferred.

10. Experience creating standard operating procedures, management of standards for each person and job is preferred.

 

Application Procedures/Additional Information

 

Applicants must meet the minimum qualifications and must submit a completed application through the ONLINE application system in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Application material may not be submitted by fax or email. A complete application consists of the following:

1.   Completed online application form..

2.  Cover Letter

3.  Current resume.

4.  College transcripts, if applicable. (copies will be accepted; if employed, it is the responsibility of the employee to furnish official transcripts to CACC within 30 days of employment). NOTE:  To qualify, the transcript(s) must include your name, the name of the institution, and confirm that the degree required for the position was conferred (date received). 

5.   Employment verification to include date(s) of employment and position held (verifications should be from current or most recent HR department or supervisor).  Verification(s) must include applicant's beginning and end date(s) of employment and job title, confirm if the employment was full time or part time.   Verifications must have an actual signature or electronic signature; typed signatures are NOT accepted with provider's contact information.  Verifications must include provider's contact information. 

Applicants must travel at their own expense. 

Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right not to fill the position in the event of budgetary or operational constraints.  Incomplete application packets will eliminate the possibility of an interview.  It is the sole responsibility of the applicant to ensure his or her application packet is complete.  Once submitted, all applications become the property of CACC. Requests for copies of application materials, including transcripts, will be denied by the College.  

Central Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-Verify).  E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.  

Equal Opportunity Employer - Central Alabama Community College is an equal opportunity employer.  is It is the official policy of the Alabama Community College System and Central Alabama Community College that no employee or applicant for employment or promotion, on the basis of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by law be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program, activity, or employment.  Furthermore, no qualified individual with a disability shall, on the basis of disability, be subject to discrimination in employment or in connection with any service, program, or activity conducted by the College.  Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.

 

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