$56,510.00 - $76,187.00 Annually
Huntington Beach, CA
Golden West College
11/24/2020 11:59 PM Pacific
Prepares accurate and timely budget reports and provides technical assistance to departments and programs at one or more campuses to ensure correct application and allocation of accounting transactions. Provides assistance to the budget development process with historical data compilations. Plan, organize, oversee and maintain the financial functions of general, ancillary, and/or categorical programs and other related institutional accounting functions to ensure budget and related fiscal reporting integrity for the college and District.
Distinguishing Career Features
The Budget Technician is a technical position in the accounting career path requiring working knowledge of government accounting practices, procedures, and techniques and the rules and regulations governing treatment of accounting transactions within special funds. The Budget Technician serves as a technical resource for allocation of expense items. Advancement to Accounting or Budget Analyst requires expanded competency in assembling budget development packets and source documents, performing budgetary research, and preparation of special reports including those with account variances. Advancement to Senior Accounting Analyst is based on need and the ability to analyze costs and trends, both indirect and direct, compute and forecast financial impact of contracts and collective bargaining proposals, other overhead items, facilitate budget line item transfers and to perform special assignments requiring making projections.
Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:
• Plan, organize and coordinate the operation and maintenance of accounting/fiscal and budgetary functions of assigned area.
• Plan and develop procedures for preparing fiscal reports and for maintaining and storing specialized or centralized control of accounting and financial records.
• Provides technical assistance to departments, sites and programs on proper treatment and coding of accounting transactions, interpretation of rules for spending in certain accounts, and for reassigning funds.
• Assists with certain aspects of the budget development process for categorical special, and/or general funds by receiving, analyzing, preparing, and processing budget revisions; assist in the development of procedures for accounting and budgeting systems and recommend improvements.
• Provides technical assistance to support research and preparation of department and program budgets.
• Assists with preparing recurring budget reports such as but not limited to special education, mandated costs, interim and final reports, etc. • Assists with preparing and describing variance analysis, for administrators of special funds and programs.
• Monitors approved position controls and staffing levels. Notifies administrators of exceptions and suggests allocations that comply with stipulations of categorical funds.
• Prepares and processes line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers.
• Inputs approved budget data. Complies with established procedures for specialized budgets. Analyzes budget reports to assure expenditures do not exceed appropriations.
• Works with departments, programs, and sites to process financial transactions with established parameters.
• Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of project, program, and related proposals.
• Provides support to processes related to budget development and position control such as, but not limited to, grant and other funding applications.
• Maintains up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical, special and general fund programs.
• Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow.
• Performs other duties as assigned that support the overall objective of the position.
Qualifications and Physical Demands
Knowledge and Skills
The position requires technical knowledge of the procedures and practices of government accounting, budget preparation, and control. Requires working knowledge of generally accepted financial processes and programs and of laws, codes, and regulations applying to assigned financial operations. Requires a working knowledge of audit documentation requirements. Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others in data entry, and to troubleshoot errors and exceptions. Requires basic knowledge of position control. Requires working knowledge of the financial transactions, controls, and reporting processes associated with restricted funds. Requires well-developed math skills to perform complex accounting and statistical computations. Requires sufficient language skills to prepare reports suitable for external publishing. Requires sufficient human relations skills to explain, troubleshoot, and assist staff with detailed procedures and steps for processing accounting transactions.
Requires the ability to perform the essential responsibilities and work tasks of the position. Requires the ability to instruct and assist employees performing data entry of accounting transactions. Requires ability to prepare technical analyses and regular recurring reports. Requires ability to organize and prioritize work in order to meet rigid schedules and timelines. Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers. Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.
Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key plus arm/hand movements to retrieve work materials and operate a variety of general office equipment. Requires visual acuity to read words and numbers. Requires auditory ability to carry on conversations over the phone and in person. Ability to lift up to 25 pounds.
As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Education and Experience
The position requires completion of an Associate's degree in accounting, business administration, or the equivalent.
3 years of experience financial record keeping capacity.
Or, any combination of education and experience that would provide the required equivalent qualifications.
Grant Accounting Experience
Licenses and Certificates
May require a valid driver license.
THE COAST COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER