Assistant Director of Grants

BARGAINING UNIT/NON-UNIT: Non Unit

ANTICIPATED START DATE: February 15, 2024, or as soon as possible.

SALARY RANGE: $75,000 - $80,000 commensurate with education and experience

GENERAL DESCRIPTION OF DUTIES

The Assistant Director of Grants develops grant proposals for funding, including research and identification of funding sources, disseminating fund source information to relevant members of the College community, preparing and submitting proposals to meet institutions' strategic priorities and goals. The position also works closely with office/department staff, awarded grant program staff, and senior leaders of the College to ensure accurate programmatic reporting and procedural compliance on all grants including state, federal, private foundation grants. Reporting to the Executive Director of Grants and Government Relations, the Assistant Director of Grants establishes, maintains, and refines as needed Grants Office policies, practices, and procedures for grant development (pre-award) and grant management (post-award). The Assistant Director of Grants makes managerial policy and employment determinations in the development of grant proposals and the administration of awarded grants, including consideration of institutional needs in making policy determinations and funding decisions that affect collectively bargained positions.

EXAMPLES OF ESSENTIAL FUNCTIONS:

• Establishes and maintains department policies, practices and procedures for grant development and grant management;
• Makes managerial determinations through access and utilization of confidential information in the development of grant policies, proposals and the administration of awarded grants, accessing information that directly impacts funding decisions affecting collectively bargained positions.
• Identifies, researches, and analyzes potential public and private funding sources and disseminates information to stakeholders on campus;
• Assists in assessing College and community need through focus group sessions, surveys, and interviews, making recommendations on projects to pursue;
• Collaborates with the Executive Director of Grants and Government Relations to establish priorities with the development and updating of the Grants Office Strategic Plan;
• Collaborates with Business Office personnel to establish and/or regularly update financial and personnel workflows for grant-funded projects articulated in the online Grants Manual;
• Attends and provides strategic analysis of technical assistance workshops, bidders conferences, and targeted meetings for prospective grant projects;
• Spearheads the development and implementation of grant development and grant management process workshops and training for college faculty and staff;
• Manages and leads internal and external stakeholders in the planning and preparation of grant applications, including the development of project objectives, action plans, performance indicators, and evaluation plans;
• Interprets grantor priorities, history, and application requirements grant funding opportunities,
• Provides comprehensive proposal preparation services, including research, editing, writing, and proofreading, for approved grant applications;
• Prepares draft and final grant applications for review, development, and submission with relevant College stakeholders;
• Interprets reviewers' comments on proposals not selected for funding and revises proposals accordingly;
• Develops proposal and institutional match budgets in collaboration with Business Office personnel for new and continuing grants;
• Serves as primary liaison to funding agency in the development of grant proposals assigned;
• Leads grant project post-award launch meetings with new grant coordinators to transition grant from development/award phase to implementation phase, providing post-award check-ins and mentoring support;
• Facilitates all post-award contract/project implementation of funded grants between grant coordinators and GCC Business Office, and serves as liaison between campus grant coordinators and funding agency personnel;
• Provides expertise on grant compliance and interpretation of OMB Super Circulars and all applicable regulations, policies and procedures for state, federal, and private funders;

MARGINAL FUNCTIONS:

• Represents division on various ad hoc and standing committees as appropriate;
• Performs miscellaneous tasks (i.e. - compiles/collates information; maintains accurate records and files for all grants pre- and post-award activity; proofreads written materials; drops off or picks up materials to/from other agencies);
• Performs other duties as assigned.

OPTION TO TELEWORK:

This role is eligible to be conducted in a hybrid arrangement of both required on-site attendance and remote work, per the state's telework policy.

MINIMUM TRAINING AND EXPERIENCE*:

• Bachelor's degree in English, Communications, Non-Profit Management, Journalism, Public Relations, Business Administration, or other applicable field;
• At least three (3) years of experience with grant development in which the applicant was the primary author of significant proposals to a variety of agencies;
• At least three (3) years of demonstrated experience with grant administration and/or compliance;
• Federal grant development experience; and
• Experience with facilitating project design teams.

PREFERRED QUALIFICATIONS:

• Master's degree or higher in English, Communications, Non-Profit Management, Journalism, Public Relations, Business Administration, or other applicable field;
• Five (5) years or more experience of grant proposal development experience in which the applicant was the primary author of significant proposals to a variety of agencies;
• Five (5) years or more demonstrated experience with grant administration and/or compliance;
• Experience managing multiple priorities and deadlines in a fast-paced environment; and
• Experience in higher education, particularly community colleges.

WORKING CONDITIONS/PHYSICAL DEMANDS:

• Occasional travel to and from events, meetings, etc.
• Normal office environment, not subject to extreme variations of temperature, noise, odors, etc.
• May use computer keyboards requiring eye-hand coordination and finger dexterity. Balancing, crouching, grasping, pulling, reaching and stooping may also be required.

• EQUIVALENCY STATEMENT:

Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.

AFFIRMATIVE ACTION STATEMENT:

Greenfield Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, GCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer by contacting Human Resources by email at humanresources@gcc.mass.edu or by phone at 413-775-1313

ANNUAL SECURITY REPORT NOTICE:

Greenfield Community College's Annual Security Report is available online at www.gcc.mass.edu/webdocs/safety/GCC-Annual-Security-Report.pdf

The report contains crime statistics for the three most recent calendar years for certain locations associated with the College as well as other campus security and personal safety topics such as: crime prevention; campus safety authority; crime reporting polices; campus alerts (Timely Warnings and Emergency Notifications), programs to prevent dating violence, domestic violence, sexual assault and stalking; and other matters of importance related to security on campus.

If you would like to receive a paper copy of the Annual Security Report, you can stop by the Public Safety Office at One College Drive, Greenfield, MA 01301 or you can request that a copy be mailed to you by calling 413-775-1212.

***Greenfield Community College is proud to value diversity in our community of faculty, staff and students and is an Equal Opportunity/Affirmative Action employer. **

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