Administration Coordinator
Job Description
Current Madison College employees must apply to the internal career site by logging into Workday
Job Posting Date:
December 18, 2023
Application Deadline:
Salary Information:
$22.15 - $27.13
Department:
School of Professional & Continuing Education_Professional Development
Job Description:
Madison College School of Professional & Continuing Education is seeking an Administrative Coordinator. This position encompasses an array of responsibilities, all centered around providing complex and varied process coordination and administrative support to staff, faculty, and students. A significant aspect of the job involves maintaining up-to-date and accurate information on programs, courses, and classes. Additionally, the position requires the independent communication of service unit and District policies and procedures, necessitating a high degree of discretion.
In this role, the Administrative Coordinator must regularly demonstrate initiative and decision-making skills, often in situations that require effective public relations and organizational abilities. These skills are crucial for carrying out the various responsibilities effectively, including data management, process coordination, and other administrative support tasks.
This is a full-time position Monday through Friday 8:00am – 4:30pm
Reporting directly to the Manager of School Operations, the role is pivotal in ensuring the smooth functioning of school operations through its multifaceted support and coordination activities.
Madison College’s dedication to promoting equity, inclusion, and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison College—it is the foundation of what we are striving to do. Come be part of our great team!
Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).
This position will be open until filled, with a first consideration date of January 1, 2024, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.
Required Documents (2)
- Resume
- Cover Letter
- Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.
Responsibilities:
- Serves as contract lead for all PeopleSoft functions.
- Advises employers and students for business and industry classes.
- Serves as the department buyer, duties involve coordinating and overseeing purchases related to contracts and other departmental acquisitions, utilizing P-cards for efficient transactions. Oversee reallocation processes to ensure accurate account allocation and takes the initiative to initiate purchase orders. Assists in grant coordination and administration. Tracks grants and establishing effective communication as a liaison with various units to foster internal grant partnerships.
- Responsible for data management for business and industry.
- Communicates service unit and District policies and procedures with discretion and regularly uses initiative, decision-making, effective public relations, and organizational abilities to carry out responsibilities. Provides detailed customer service support to students, faculty, staff, and the community by fostering and nurturing productive working relationships within the department, across the college, and with external customers.
- Maintains a commitment to the college mission, vision, and values. Comply with college policies, directives, and work rules.
- Other duties as defined by department, college, or officials.
Knowledge, Skills, and Abilities:
- Skill in communicating effectively and professionally, both orally and in writing.
- Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
- Knowledge of higher education environments, both community college and four-year including program and course structure, demonstrated thorough knowledge of the principles, practices, and technologies involved in day-to-day operations.
- Ability to use critical thinking and analysis to pro-actively solve problems and improve processes.
- Ability to plan, direct, verify the work of others and facilitate an academic operations process system.
- Ability to manage difficult or emotional situations using tact, sensitivity, candor, and directness.
- Ability to work independently and use sound independent judgment.
Qualifications:
- Associate degree
- Two (2) years of work experience, directly related to the skills required for successfully performing the duties of this position.
Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.
If you are experiencing application issues, please contact us at the HR email
HR@madisoncollege.edu
or HR hotline (608) 246-6900.To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.
Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college’s nondiscrimination policies: Lisa Muchka, Compliance Coordinator, 1701 Wright Street, Madison, WI 53704 (608) 246.5221
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