The Administrative Assistant for the Nursing Division shall perform a variety of administrative and clerical duties necessary for the efficient operation of the assigned office.

SALARY
Commensurate with experience as determined on Salary Schedule E4, Grade 05 of the Alabama Community College System Board of Trustees salary schedules.

• Answering telephone calls, maintaining the office calendar, scheduling appointments and greeting and receiving visitors, faculty, students, guests or other persons having business with personnel in the office.
• Organizing and maintaining office files, to include student files.
• Taking notes and preparing minutes of meetings as necessary.
• Typing letters, reports, memorandums, proposals, and other correspondence utilizing word processing, database, and desktop publishing functions.
• Providing general assistance to the functional unit assigned and students utilizing a variety of office equipment, e.g., typewriter, personal computer, photocopier, facsimile, etc.
• Assisting, as assigned, with the coordination of various college-wide activities.
• Performing budget management functions (e.g. preparing purchase requests for office supplies, inventories of supplies, and office holdings).
• Serving on college committees, as appropriate.
• Participating in professional development activities, as required, to address any deficiencies or weaknesses identified by personnel evaluations within the institutional effectiveness process.
• Sending information packs to potential students.
• Maintaining and updating the nursing webpage.
• Assisting with student advisement.
• Submitting timesheets and other requested reports in a timely manner.
• Performing other related duties as assigned.
• Replenishing copies of the following:
  • Nursing Application Packets
  • Handbooks
  • Clinical handouts for students
• Checking PN and ADN student folders for the following:
  • Handbook verification sheet
  • Essential function sheets
  • Health statements, CPR cards, background checks, drug screens
  • Vaccination verifications
• Screening of potential PN/ADN application packets for the following:
  • ACT of 18 or higher
  • Eligibility to take ENG101 and MTH100 or higher
  • Check academic courses taken for admission ranking
  • GPA of 2.5 or higher
  • ACCS data information
• Distributing and collecting survey data to PN and ADN graduates and employers which include:

RESPONSIBILITIES OF ALL LBWCC EMPLOYEES:

• Communicate professionally while working effectively in all aspects of the position.
• Make independent judgments, solve problems, and work with diverse people.
• Maintain excellent organization skills, be attentive to detail, and prioritize multiple tasks.
• When needed, be flexible with work schedule as workload dictates and to meet College needs.
• Understand and maintain confidentiality and professional integrity.
• Be reliable and punctual.

Minimum of an associate degree or the equivalent from a regionally accredited institution. Three years of full-time experience working in an office setting.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a complete application packet through the online application system in order to be considered. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Application material may not be submitted by fax, email, or in person.
A complete application packet consists of:

• Completed Lurleen B. Wallace Community College online employment application.
• Current résumé.
• Cover letter describing specifically how your experience and qualifications meet the required qualifications.
• Appropriate transcript(s) identifying the applicant, date degree conferred, and verifying the applicant has received the minimum degree requirements. (NOTE: COPIES OF DIPLOMAS WILL NOT BE SUFFICIENT)
• Copies of applicable licenses and/or certifications if required by the job posting.

The submission of all required application material by the deadline date is the sole responsibility of the applicant.

All submitted application materials become the property of the College. Requests for copies of application materials, including transcripts, will be denied.
Prior to receiving an offer of employment, applicants are required to submit letters of verification from previous or current employers verifying their work experience. The letters of verification must include the applicant’s beginning and ending dates of employment, and employment title, and indicate if the employment was full or part-time. The person chosen to fill the position is required to furnish official transcripts prior to the completion of the first semester of employment.

In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $24.40 for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Lurleen B. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

Lurleen B. Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Lurleen B. Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees. If you have a disability and require accommodations, please notify us at (334) 881-2223.

The College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process. Lurleen B. Wallace Community College reserves the right to withdraw this job announcement at any time prior to the awarding. .