Job Description

 

Program Support Coordinator for academic division. There are two vacancies and duties may vary based on assigned area within the division.

This posting is for a full-time, unclassified, staff position.

You may apply at https://www.bpcc.edu/human-resources/employment-opportunities

Bossier Parish Community College is an Equal Opportunity Employer.

www.bpcc.edu

Qualifications

• Bachelor’s degree from an accredited university.
• Three (3) years of work experience in an office environment; Preferably within in higher education or an academic setting.
• One (1) year of demonstrated work experience with computer software, including Microsoft Word, Excel, and Adobe.
• Exceptional time management, organizational, and problem-solving skills.
• Excellent written and oral communication skills to interact with faculty, staff, and current and prospective students.
• Valid Driver’s license.

Job Summary

This position is responsible for the administrative coordination for the support and development of programs in the Science, Technology, Engineering and Math department.

Duties:

• Provide administrative coordination for the support and development of programs in the division of Science, Technology, Engineering, and Mathematics.
• Oversee general activities residing at the lobby front desk and assists students, when needed.
• Set up and schedule new STEM classes in Banner. Manages all Banner changes, additions, deletions, and assures new programs and program modifications are properly implemented.
• Tracks all ICBs and enters completions into the Banner system on a quarterly basis.
• Prepare end of course documents (i.e., evaluations, course accounting sheet, Instructor Request for Pay with signed timesheets); ensure course documents are returned at end of course; prepare Instructor Pay Request for approval by Dean and submission to HR.
• Assist students and industrial clients with class registration, track student signups, and attendance of specialty classes.
• Assist with collection of needed Departmental Metrics
• Develop Part-time Instructor Contracts and 3rd Part Contracts for Construction, Equipment and Training Assistance
• Assistance with scheduling rooms associated with workshops and professional training.
• Division liaison with the grants office for purchasing, inventory, etc.
• Assist with recruiting activities both on campus and off campus, as needed.
• Track inquiries, applicants, and enrollments based on recruitment activities as it relates to the Division’s programs.
• Support implementation of marketing activities for academic courses and degree programs.
• Work with Program Directors to monitor student progress towards completion.
• Coordinate outreach programs to encourage enrollment and completion with Program Directors, Assistant Deans, and Dean.
• Assist with verification and accuracy of materials submitted for webpages, catalog revisions, course descriptions, program updates, and materials on new degrees.
• Assist in coordinating student events, advisory committee meetings, and accreditation site visits.
• Analyze and prepare reports of assessment data including annual report, program assessment, course learning outcomes, program learning outcomes, syllabi, etc.
• Act as a liaison between the STEM Division, vendors, BPCC Foundation, faculty, Institutional Research and Grants department, Workforce Solutions, and programs concerning policies and procedures related to documentation of accounting, bookkeeping, or procurement issues.
• Prepares purchase requisitions, for the Dean and Divisional needs including classroom supplies, teaching materials, travel, and verify requisitioned items on budget.
• Oversees inventory and equipment purchases for STEM in building L and items purchased from grants for the division.
• Maintain and monitor receipt and payment of professional services expenditures including accreditation testing, reporting fees, etc.
• Processes, corrects, and edits complex word processing documents including curriculum sheets, certificates, schedules, publications, grant applications and accreditation reports.
• Consults with Purchasing Agent, Business Manager, and Comptroller as needed.
• Completes other duties and tasks as assigned by the Dean.

PHYSICAL REQUIREMENTS:

• Must have use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear and handle or feel objects and controls.
• Must have physical capability to effectively use and operate various items of office equipment such as, but not limited to, personal computer, calculator, copier, and fax machine.
• Ability to occasionally lift or carry up to 20 pounds.
• Must be capable of sitting in a stationary position for 50% or more of work day.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: From $39,800.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

 

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Computer literacy: 1 year (Required)
• Office Administrative: 3 years (Required)
• higher education work: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

*Please mention you saw this ad on AcademicJobs.*

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