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Human Resources Coordinator
Job Description
Position Number
O23635
Division
Administrative Affairs - ADA
Department
Human Resources, Title IX, and EO/AA Department
FLSA
Non-Exempt
Salary Grade
110
Salary Classification
Classified
Annual Salary Range
Hourly Salary Range
$13.51 - $18.01
Employment Status
Full Time 12 Mos Regular
General Description
The purpose of this position is to provide quality customer service and administrative support to the Department of Human Resources by performing specialized, self-governing duties requiring basic knowledge of HR laws, computer skills and specialized software knowledge, and the application of judgment and discretion based on University policy, and federal and state laws.
Essential Job Duties
1. Manage the department’s daily operations, including greeting and attending to visitors, responding or directing telephone/electronic inquiries, scheduling meetings, and coordinating logistics for new employee orientations.
2. Create and maintain employee personnel files, ensuring appropriate content as required by federal and state laws as well as University policy; perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately; process new employee identification requests and terminations.
3. Utilize Microsoft Word and Excel to complete reports and mail merges for mailings; create and maintain Argos reports as needed; enter data in Banner HR as requested and ensure compliance with Banner Data Standards when entering data.
4. Support internal and external inquiries and requests related to the HR department; provide general information, including applicant information and instructions relating to PeopleAdmin software; complete employment verifications and other forms as requested.
5. Order materials, equipment, and supplies, renew departmental subscriptions, process requisitions, requests for payment, travel reimbursement documents and forms, and employment advertisement payments. Assist the Director with the department budget.
6. Schedule maintenance for equipment that falls outside the realm of campus technology services.
7. Assist the Director as needed and other HR staff members with special projects, events, retirement celebrations, and related activities; provide support for HR-related training programs and workshops.
3. Utilize Microsoft Word and Excel to complete reports and mail merges for mailings; create and maintain Argos reports as needed; enter data in Banner HR as requested and ensure compliance with Banner Data Standards when entering data.
4. Support internal and external inquiries and requests related to the HR department; provide general information, including applicant information and instructions relating to PeopleAdmin software; complete employment verifications and other forms as requested.
5. Order materials, equipment, and supplies, renew departmental subscriptions, process requisitions, requests for payment, travel reimbursement documents and forms, and employment advertisement payments. Assist the Director with the department budget.
6. Schedule maintenance for equipment that falls outside the realm of campus technology services.
7. Assist the Director as needed and other HR staff members with special projects, events, retirement celebrations, and related activities; provide support for HR-related training programs and workshops.
8. Collect, sort, and distribute mail to staff members.
9. Oversee the On-The-Job Injury program, including processing claims with the State of Alabama Board of Adjustment or third-party vendor. Provide instructions and guidance to employees and supervisors regarding timesheet/leave reporting related to OJIs. Complete requests for payment in order to expedite payment to employees.
10. Prepare personnel action forms for submittal; apply completed personnel action forms to employment records as needed.
11. Respond to routine questions and/or requests regarding claims, benefits, and other HR matters.
9. Oversee the On-The-Job Injury program, including processing claims with the State of Alabama Board of Adjustment or third-party vendor. Provide instructions and guidance to employees and supervisors regarding timesheet/leave reporting related to OJIs. Complete requests for payment in order to expedite payment to employees.
10. Prepare personnel action forms for submittal; apply completed personnel action forms to employment records as needed.
11. Respond to routine questions and/or requests regarding claims, benefits, and other HR matters.
Additional Duties
Essential Job Duties are intended to be examples of duties and are not intended to be all-inclusive. There will be other duties as assigned. The individual holding this position will serve as a representative of the University and, as such, shall promote a positive impression by demonstrating a collegial and professional customer-service approach at all times.
Knowledge, Skills and Abilities
Basic knowledge of HR laws and compliance requirements
MS Excel, MS Word, and Data Base skills;
Basic knowledge of the University’s HRIS/Banner system;
Ability to organize, multi-task, and prioritize;
Fine attention to detail;
Ability to recognize and protect confidential information;
Ability to communicate effectively both orally and in writing;
Strong customer service skills;
Proficient user of office equipment, including copiers, printers and facsimiles;
Experience answering multi-line phone systems and directing calls as appropriate.
MS Excel, MS Word, and Data Base skills;
Basic knowledge of the University’s HRIS/Banner system;
Ability to organize, multi-task, and prioritize;
Fine attention to detail;
Ability to recognize and protect confidential information;
Ability to communicate effectively both orally and in writing;
Strong customer service skills;
Proficient user of office equipment, including copiers, printers and facsimiles;
Experience answering multi-line phone systems and directing calls as appropriate.
Education and Experience
High School Diploma is required. An Associate’s Degree or two years of college experience is preferred.
Education substituted for experience? No
This position requires: 3 years of related experience. Office management experience preferred. Experience using Banner HRIS system and/or work experience in a human resources department is preferred.
Experience substituted for education? No
Education substituted for experience? No
This position requires: 3 years of related experience. Office management experience preferred. Experience using Banner HRIS system and/or work experience in a human resources department is preferred.
Experience substituted for education? No
Licenses, Certification or Registrations
None
Environmental Working Conditions
Indoor
Travel Requirements
None
Number of Vacancies
Desired Start Date
Physical Requirements
Standing: Under 1/3 of the time; walking: Up to 2/3 of the time; sitting: Over 2/3 of the time; using hands: Over 2/3 of the time; reaching with hands and arms: Over 2/3 of the time; climbing or balancing: Under 1/3 of the time; stooping, kneeling, crouching, or crawling: Under 1/3 of the time; talking or hearing: Over 2/3 of the time.
This position requires lifting: Up to 10 pounds: Up to 2/3 of the time.
This position requires lifting: Up to 10 pounds: Up to 2/3 of the time.
Open Date
11/20/2023
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Additional Statement
The University of Montevallo does not discriminate against job applicants based on their national origin or citizenship or immigration status. Because of the costs associated with visa sponsorship/transfer, the University typically will not sponsor applicants for a work visa or transfer of an existing visa. No commitment for visa assistance and/or sponsorship can be made until a thorough search is conducted, including a proper and methodical review of all applicants.
Diversity Statement
In keeping with the charge of the President’s Diversity Task Force, which is “…to implement practices that help the University recruit and retain a diverse workforce and to foster initiatives that promote an inclusive campus environment,” UM is actively seeking applicants who fully represent racial, ethnic, and cultural diversity.
EEO Statement
UM is an AA/EO/Veterans/Disability Institution
Quick Link
https://jobs.montevallo.edu/postings/8581
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