Job Description

 

POSITION SUMMARY:

The Director of Finance & Operations is responsible for the accounting and internal operations of the Chamber. The Director of Finance & Operations advises the CEO on financial management issues and is responsible for the creation and maintenance of employee records and benefit administration.

ESSENTIAL ACCOUNTABILITIES:

· Perform all accounting functions, including but not limited to, accounts receivable and payable, payroll, bank reconciliation, monthly journal entries, financial statements, work papers for balance sheet accounts, budget planning, investments, 401K plan and other miscellaneous accounts managed by the Chamber.

· Provide monthly financial statements with explanatory notes and analysis for executive director and Executive Committee and Board of Directors.

· Develop reports as requested for the Executive Director, Executive Committee and Chamber team members.

· Attend Executive Committee meetings with the Executive Director, offering explanation of accounting and financial decisions as requested, record and file meeting minutes and act as Executive Director’s designee as needed.

· Provide internal customer service to Chamber team members for budget development, purchasing, registration and other operations necessary to ensure the flow of priority information and decision-making to meet the goals set forth in the Chamber’s business plan.

· Manage confidential information including personnel information, payroll, bank and financial institution information, investment information, as well as planning and discussion sessions with and among the CEO and/or Chamber team members or the Executive Committee that require critical discretion.

· Collaborate with the administrative staff to implement best practices for processing and tracking all checks coming into the Chamber, tracking and balancing petty cash and utilizing storage area for regulatory recordkeeping.

· Administer employee benefit plans such as health insurance and 401K plan.

· Meet with new hires to administer required employment paperwork, explain employee benefits, distribute building keys and access codes to secured office equipment, review timekeeping and expense report procedures and other new employment information as necessary. Meet with transitioning team members to ensure transfer of Chamber property, regulatory paperwork, and employee benefits status and exit interview processes, as necessary and/or requested by the Executive Director for outgoing or transferring team members.

· Responsible for all office equipment maintenance and contracts.

· Responsible for inventory maintenance and office supply orders.

· Responsible for management of all building maintenance and grounds work.

· Represent the Chamber at various committee meetings, programs and events as necessary; assist with other duties as assigned.

REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability preferred or required.)

· Associates Degree in accounting, finance or related is required; bachelor’s degree is preferred. May consider equivalent in education and experience.

· Minimum 3-5 years relevant experience required

· Minimum 1-2 years experience with QuickBooks Online

· Experience with in-house bookkeeping/accounting required; within a non-profit organization is preferred.

· Solid understanding of prepaid and deferred revenue accounting

· Maintaining HR postings

· Excellent communication skills.

· Proficiency with Microsoft Office. Knowledge of ChamberMaster is a plus.

· Experience in financial management advisory position, preferably with a volunteer board.

PHYSICAL AND MENTAL REQUIREMENTS: (The physical demands described here are representatives of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)

· Constant sitting

· Frequent carrying and lifting 0-10 pounds, repetitive hand movement, reading, writing, reasoning/analyzing, and social interaction

· Occasional carrying and lifting 10-30 pounds, standing/walking, bending/twisting, pushing/pulling, reaching above shoulder, and calculating

WORK ENVIRONMENT: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

· Ability to work with minimal supervision and multi-task several projects with regular interruptions.

· Ability to work in an open office environment with minimal privacy.

· Must be able to work occasional nights as necessary to attend events as needed.

· Flexible work schedule.

· Expected to be present and available during normal office hours when not attending meetings or other work-related requirements

SUPPLEMENTAL INFORMATION:

This summary is based on management’s assessment of the requirements and functions of the job as of the date this summary was prepared. It is a general guideline and does not purport to be an exhaustive list of all the elements of the job. Management reserves the right on a temporary or indefinite basis to alter responsibilities to meet organizational needs.

Job Type: Full-time

Pay: From $53,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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