Job Description

Executive Assistant for Non-Profit Organization
$50,000 - $55,000
Birmingham , AL

Our client in Birmingham, AL is searching for an Executive Assistant to the Executive Director. You will play a crucial role in supporting the leadership team and ensuring the efficient operation of our organization. You will be responsible for managing administrative tasks and facilitating the smooth execution of the Executive Director's responsibilities. This position provides the necessary leadership skills to work effectively with management, staff, and members of the board to accomplish the strategic goals of the organization.

• Calendar Management: Maintain and organize the executive director's schedule, coordinate appointments, meetings, and events, and provide timely reminders.
• Communication: Act as a primary point of contact for internal and external stakeholders, screen phone calls, emails, and correspondence, and respond or redirect as necessary.
• Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for the executive director and other team members as required.
• Meeting Support: Prepare agendas, take minutes, and assist in the organization of board meetings, staff meetings, and other critical gatherings.
• Document Management: Manage and organize important documents, files, and records, ensuring they are easily accessible and confidential information is safeguarded.
• Event Coordination: Assist in planning and executing special events, fundraisers, and promotional activities in collaboration with the executive director.
• Research and Reporting: Conduct research on various topics as directed, compile data, and create reports to support decision-making.
• Expense Management: Monitor and reconcile expense reports and ensure adherence to the organization's financial policies.
• Interdepartmental Liaison: Facilitate communication and collaboration between departments, ensuring projects and initiatives progress smoothly.
• Support to the Board: Assist in board-related activities, including board meeting preparations, communication with board members, and maintaining board records.

Job Requirements:

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or in a similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software and tools (e.g., Microsoft Office, Google Workspace).
• Discretion and ability to handle sensitive information with professionalism.
• Excellent interpersonal skills and the ability to work effectively with diverse teams.
• Preference for multilingual and/or English speakers with comfort and practice communicating across cultural and language barriers.

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