This job has Expired
HR/Payroll Assistant
Job Description
Position Location
Fort Collins, CO 80523
Work Location
Position is fully in-office/in-person
Type of Position
Full-time
Classification Title
Technician III
Posting Number
202300424P
Position Type
State Classified
Open Date
11/01/2023
Close Date
11/27/2023
Salary
$4,033 - $4,666 Monthly with FULL Benefits- (including tuition benefits)
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- For detailed benefit plan information for eligible employees, visit https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/.
- For the total value of CSU benefits in addition to wages, visit https://hr.colostate.edu/total-compensation-calculator/.
- For more information about why Fort Collins is consistently ranked in the top cities to live in, visit https://hr.colostate.edu/prospective-employees/our-community/.
State Classified Hourly
No
Overtime Eligible
Description of Work Unit
The College of Business at Colorado State University is an AACSB accredited business school that enrolls more than 2,400 undergraduate students in six business concentrations and is the largest undergraduate major on campus. In addition, the college enrolls approximately 1,000 students in five different MBA programs.
Department 1220 in the College of Business houses centralized administrative functions supporting strategic planning, budgeting, accounting, human resources, purchasing, contracting, facilities management, and information technology. These administrative services support the 5 academic departments, and 7 diverse college and academic support functions supporting the Resident Instruction and Enterprise functions of the College of Business.
Position Summary
This position provides administrative payroll and human resources support in the College of Business (COB). This position provides payroll and HR services to all 10 COB departments and administers the following areas: reappointments, personnel and payroll changes, temporary offer letters, HRMS/payroll data submission, Talent Management System (TMS) information initiation and monitoring, TimeClock Plus monitoring and maintenance and report processing. This position also works closely with the Human Resources Representative to ensure compliance with payroll and HR processes. It also coordinates with departmental/unit HR contacts to ensure compliance with University Background Check policy. Additional duties of position also include; initiating, inputting, monitoring, quality assurance, and completing all personnel actions and payroll documents. These activities are often of a confidential nature. It provides assistance and consultation to the CSU Business community in the administration, processing and understanding of HR, payroll, benefits and privileges, and procedural requirements, plus applicable state and federal laws through training, education, interpretation, clarification, and communication and publication of laws, rules, regulations and policies and procedures. External to the college, this position liaises with university HR, specifically HRIS, Operation Resources, Background Checks, Classification and Compensation, Employment, Payroll and Benefits, as well as International Programs, Foreign Tax Office, Student Employment, Graduate School, Sponsored Programs and Provost Office, to solve problems and ensure proper processing of employment related situations.
Minimum Qualifications
Three years of work experience in the occupational fi eld or specializedsubject area of the work assigned to the job, Necessary SpecialRequirements: (ie: Human Resources)
- A skills assessment is a requirement of the selection process for thisposition.
Substitutions
A bachelor’s degree from an accredited college, university or non-correspondence school course work related to the work assignment maysubstitute for the required experience. At the agency’s discretion,demonstrated profi ciency on position competencies may substitute for therequired education and experience. If applying per meeting the positionsubstitution, an unoffi cial, or offi cial transcript, must be attached to youronline application at the time of application.
Preferred Qualifications
Highly sought applicants will have:
- Experience with data entry, reviewing documents for accuracy, researching information utilizing resources, troubleshooting system and processing issues, and gathering and reporting data
- Math computation skills such as determining percentages over varying periods of time
- Knowledge and experience working with payroll functions
- Excellent verbal and written communication skills
- Excellent customer service which places and emphasis on treating all employees and guests as valued customers
- Advanced skills in MS office including Word, Outlook and Excel
- Demonstrated advanced abilities in processing accuracy and a keen attention to detail
- Ability to change focus quickly between tasks and systems to maintain a high level of efficiency in a fast paced environment
Essential Job Duties
Job Duty Category
Payroll, Human Resources Processing, and Reporting
Duty/Responsibility
- Prioritize and control quality of daily payroll and human resources processing tasks to ensure efficiency, accuracy, and timeliness of transactions.
- Originate Personnel Action Data forms and documents for new hires and current employees.
- Complete new hire paperwork with new hires of all employee groups and determines proper University forms for personnel and payroll input; decides if paperwork is complete and timely and follow-up as necessary.
- Enter all personnel data changes in HRIS systems for all employee groups (Faculty, AP, State Classified, Graduate Assistants, Non-student hourly, and Student employees).
- Track, manage, and update information for all year-end reappointments, sabbaticals, transitional appointments, and faculty awards.
- Track, manage, and update information for all out of load faculty work processed each semester.
- Ensure salaries are being placed into the correct accounts by verifying the account numbers listed on pay request forms and inquiring if there appears to be a discrepancy.
- Coordinate and consult with the accounting unit of COB Operations to ensure proper accounts are being used.
- Coordinate notification of internal stakeholders for employee onboarding needs as necessary i.e.: IT equipment, Canvas Support, MarCom, RamCard permissions etc.
- Identify problems and concerns that, in turn, lead this position to add/change or modify procedures and policies.
- Research and determines correct course of action for processing pay and advises parties on how to resolve problems and/or issue payment.
- Research utilizing multiple sources and determines correct course of action including answering general employee questions for various HR topics.
- Contact impacted parties and processes paperwork as appropriate.
- Monitors progress and workflow; checks quality and completeness of final products.
- Oversee the creation and maintenance of supplemental pay information and assist departments and employees to ensure the annualized limits are not exceeded.
- Generates offer letter drafts for all temporary faculty and ensures the correct FTE is entered in Oracle.
- Obtain signatures and consult with departments on processing inquiries.
- Research pay request and salary discrepancies with appropriate areas. Researching, compiling data, communicating complex payroll information to employees.
- Conducting data and processing data audits.
- Correcting any issues in processed data and processing corrections.
- Coordinate with central payroll and operations resource office to resolve issues in payroll processing.
- Routinely generate and file HR and Payroll reports and take the appropriate actions warranted based on information contain in the reports (i.e., suspend assignments, student eligibility, end dates, pay discrepancies, I-9 expiration dates, etc.).
- Compile data and generate reports and provide information as needed.
- Utilize HR generated reports and budget information to perform monthly account reconciliation.
- Enter changes and monitor TimeClock Plus for timesheet entry, leave approvals, and entries for non-exempt employees, process entries for FMLA, send reminder emails, ensure compliance and deadlines are met, and rectify issues.
- Draft and send email reminders to COB staff for deadlines for documents, information, and confirmations.
Percentage Of Time : 90
Job Duty Category : Other
Duty/Responsibility
Serve as frontline customer service representative for HR questions.
Serve as a member of the College of Business People Committee.
Event planning, organization, execution, and clean up.
Other duties as assigned.
Percentage Of Time : 10
Application Details
Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
- Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
- Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
- The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
INCOMPLETE APPLICATIONS
- If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
- An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
- An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
- Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
RESUMES
- When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
- Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
- Please see the Required Documents section of the posting.
NOTES
- Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
- The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
- All status updates for this position will be sent via email from human.resources@colostate.edu, OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
- Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu
EQUITY , DIVERSITY , AND INCLUSION AT COLORADO STATE UNIVERSITY
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at hr_service_center@mail.colostate.edu or call (970) 491- MyHR(6947).
DEPARTMENT CONTACT INFORMATION
- Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
- All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb.
A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
*Please mention you saw this ad on AcademicJobs.*
