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Administrative Assistant
Job Description
Position Details
Position Information
Recruitment/Posting Title | Administrative Assistant |
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Job Category | Staff & Executive - Administrative & Support |
Department | Counseling Center - Nwk |
Overview | Counseling Center The Counseling Center at Rutgers University-Newark supports the mental health & well-being of our diverse student community. A passionate and dedicated staff of licensed clinicians work to create a safe and therapeutic environment where students can find the support they need. Our care is holistic and culturally responsive, providing an affirming space where our students can work to achieve a sense of well-being that maximizes their potential. |
Posting Summary | Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Providing administrative support to the Assistant Vice Chancellor for Student Health & Wellness and the counseling center by assisting with the coordination and administration of all front desk operations and calendaring. Most critically, this position will be the first point of contact for students seeking mental health treatment; thus, this position must be able to create a supportive, organized, and friendly reception area. Must demonstrate understanding that serving students and staff to ensure optimal functioning is a critical component of this role. This position will also support programs, projects, and/or processes with the center and the health & wellness unit. Schedules appointments, arranges and coordinates logistics for all counseling center staff and AVC, as well as for events and meetings. This position is responsible for and not limited to the following:
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Position Status | Full Time |
Hours Per Week | |
Daily Work Shift | |
Work Arrangement | This position requires a fully on-site work arrangement. (Approval not required) |
FLSA | Nonexempt |
Grade | 03 |
Position Salary | |
Annual Minimum Salary | 48372.000 |
Annual Mid Range Salary | 60147.000 |
Annual Maximum Salary | 71921.000 |
Standard Hours | 37.50 |
Union Description | URA-AFT Administrative |
Payroll Designation | PeopleSoft |
Benefits | Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance. |
Seniority Unit | |
Terms of Appointment | Staff - 12 month |
Position Pension Eligibility | ABP |
Qualifications
Minimum Education and Experience |
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Certifications/Licenses | |
Required Knowledge, Skills, and Abilities |
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Preferred Qualifications | |
Equipment Utilized |
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Physical Demands and Work Environment | |
Special Conditions |
Posting Details
Posting Number | 23ST2822 |
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Posting Open Date | 10/30/2023 |
Special Instructions to Applicants | |
Regional Campus | Rutgers University-Newark |
Home Location Campus | Rutgers University-Newark |
City | Newark |
State | NJ |
Location Details |
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
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