The Department of Electrical and Computer Engineering is a large complex academic department in the College of Engineering and provides instruction and research in multiple specialty areas of electrical and computer engineering. The department currently has approximately 400 accounts with an annual budget of approximately $25M (instructional and research). ECE has approximately 800+ undergraduate students and 200 graduate students. ECE has 55 academic and staff employees including postdoctoral scholars, project scientists, and other scholars. The incumbent of this position works in an independent manner, providing advice and guidance to the Chair, CAO, PI’s, etc., and works closely with the Dean’s Office, Office of Research Business Contracts, Accounting and Financial Services, sponsoring agencies, and other external parties (subcontractors, consultants, etc.) to facilitate the timely submission of proposals to expedite the transfer of awards. Serves on campus and college wide committees associated with financial management matters.

Within the Department of Electrical and Computer Engineering this position supervises and is the principal trainer and resource for business office staff on financial procedures, policy, and general office operation matters. Under the direction of the Chief Administrative Officer, provides long-range financial planning and forecasting. Responsible for pre- and post-award processes, budget preparation, analysis, and forecasting, and for control of complex budgets. This position serves as the compliance officer for extramural funding awards and resources to the CAO and Chair. Conduct financial analyses and effort reporting and participate in the financial planning for a wide variety of federal grants. Gather, manage, and analyze financial data from a variety of revenue streams, including state general funds, state and federal grants, private grants, gifts, and other funding sources. Act as departmental compliance expert in University policy and procedure for departmental business processes, including hiring, purchasing, travel and entertainment as they apply to PI accounts. Assist the CAO in long-range financial planning and forecasting of extramural and department operating accounts. Responsible for pre- and post- award processes, budget preparation, analysis, and forecasting, and for control of complex budgets.

RECRUITMENT PERIOD ONE MONTH: Applicants will be screened after two weeks; and then on a weekly basis. The position can be filled prior to the removal date.

Position Information

PHYSICAL DEMANDS

·       Physical Demands: Sit for prolonged periods of time at a computer terminal.

WORK ENVIRONMENT

·       Limited vacation usage during fiscal close.

·       Occasionally work outside the standard work schedule of M-F, 8am-5pm to meet operations or grant deadlines, usually at short notice.

·       The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

·       Experience with management of complex federal and state contracts and grants. Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.

·       Experience serving as departmental compliance officer for federal awards, state and private foundation awards and industry awards. Experience with controlling complex budgets, accounting and personnel functions including detailed budget preparation, contract and grant budget proposals, payroll, ledger reconciliation and fiscal close.

·       Experience establishing and maintaining effective working relationships with those contracted in the course of work. Interpersonal and oral communication skills sufficient to coordinate with a wide range of personnel, including supervisors, faculty, postdoctoral researchers and investigators, and graduate students.

·       Knowledge of the principles of budgeting, accounting and control. Demonstrated award funding, project development and project management experience. Experience gathering and synthesizing large amounts of complex information.

Minimum Knowledge, Skills, and Abilities (KSA):

·       Excellent writing skills.

·       Proficiency in MS Office Suite. Skills to use computer applications such as Microsoft Word, Microsoft Excel including pivot tables, and Microsoft Outlook. Organizational and time management skills to meet deadlines and manage assigned work as well as to schedule production, organize information, and maintain accurate records. Problem solving and decision-making skills.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:   

·       Experience coordinating documents and projects with Business Contract and Legal Affairs and to interpret regulations or guidelines and to recommend fiscally responsible and sound management practices.

·       Knowledge of UC policies and departmental operating procedures. Experience in effective use of multi-user computer network systems and applicable financial management software (Kuali, DaFIS and PPS preferred).

Preferred Knowledge, Skills, and Abilities (KSA):

·       Communication skills to convey recommendations to PI’s, managers, and staff to ensure compliance with policy. Skills to recognize problems with cost recovery, invoices, accounts and payroll and initiate timely and appropriate action to resolve them.

·       Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.

·       Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals; secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements and MOU’s with other departments or external agencies.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected .

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.