Position Details

Position Information

Recruitment/Posting Title	Program Coordinator II
Job Category	URA-AFT Administrative
Department	Ctr-Strategic Urban Ldrshp-Cmd
Overview	Ranked #49 in U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.
Posting Summary	The Program Coordinator II will provide administrative support to post grant management functions, working collaboratively with programs and financial supervisors. This position will be an integral member of the team that applies for, receives, and administers grants, as well as supporting business operations of the Center and its various grant funded programs. The Program Coordinator II position is central to the Community Leadership Center’s efforts to manage multiple grants and projects and will work closely with administrators and the fiscal unit at the Center. This role is a critical interface with administrative and program staff at the Center and requires frequent communication with multiple external parties including consultants, vendors, staff, and other organizations that are working with the Center. The Program Coordinator II supports a variety of grant management functions including tracking and monitoring for compliance functions, supporting the grant management processes and increasing efficiencies. A central function is to support budgetary processes by assisting with budget development, expense tracking and supporting fiscal activities like payroll, budget reconciliations and report preparation. As part of the grant support functions, this position will assist with the general administrative services including scheduling meetings, maintaining notes and documentation and assisting with the preparation and distribution of correspondence and communications materials. The Community Leadership Center (CLC) is a service and research center at Rutgers, The State University of New Jersey’s Camden Campus. Its mission is to foster understanding and acceptance of providing new organizational environments and strategies; and to build bridges and partnership among urban communities, academia, and organizations for dealing with race relations and urban development. This is a grant funded position contingent upon the availability of funds to support it.
Position Status	Full Time
Hours Per Week	37.5
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	03
Position Salary	Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree or equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor’s degree or equivalent combination of education and/or experience.
Preferred Qualifications	Bilingual- The ability to fluently communicate, through both oral and written means, effectively in the Spanish language. Culturally Competence – The ability to understand, communicate with, and effectively interact with people across cultures. Flexibility/Resilience – The ability to adjust to and thrive in a complex and changing environment; handle setbacks and failures with professionalism and candor; effectively and appropriately respond in the face of adversity or conflict. Ability to Multi-Task – The ability to handle multiple tasks and assignments; prioritizes more important tasks while maintaining a good handle on others; reports in a timely manner any barriers to task completion level ample opportunities for supervisor to adjust deadliness. One (1) year of work experience and a strong interest in providing high-quality administrative support to a professional team; Skilled user of MS Office, and comfortable learning new systems and web-based applications; Use of office systems and related equipment; Experience and comfortable working with numbers; Impeccable attention to detail; Strong document management skills; Excellent interpersonal skills; Ability to work well independently and with a team; Excellent time management skills, aptitude for proper task prioritization, and results-oriented work process; Ability to handle sensitive matters with tact and discretion; Professional demeanor, integrity, tact, and good judgment; Dependability Excellent customer service, interpersonal, and diplomatic skills when interacting with Results-oriented thinking and Behavior – A genuine concern for effectiveness. Possesses the desire to get the job done with excellence; mentally is focused on getting the best results for actions taken; does not settle for mediocrity.
Equipment Utilized	Proficient in Google Docs, Adobe Pro, and Microsoft Office Suite, WebEx, Zoom. Willingness to acquire additional technology knowledge and skills. Experience with database(s) and expertise with social media
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	23ST2791
Posting Open Date	10/21/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Camden
Home Location Campus	Rutgers University-Camden
City	Camden
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement