Position Details

Position Information

Recruitment/Posting Title	Unit Coordinator
Job Category	AFSCME 1761 (COLT)
Department	IPO-Strategic Services
Overview	The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Unit Coordinator for the Division of Institutional Planning & Operations (IP&O). Under general supervision, performs and is responsible for clerical and coordinating functions of a specialized unit. This may include the responsibility for operation and instruction in the use of specialized equipment such as computers, word processors, audio-visual, etc. Among the key duties of this position are the following: Maintains up to date records of the work of the unit. Compiles data and processes records of activities such as personnel forms, orders, requisitions, sales, and registration requests. Disseminates information, answers inquiries, resolves problems, or refers to appropriate administrative offices. Acts as liaison between the unit and other administrative offices. Establishes schedules for the users of the unit and/or for the facility itself.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	13
Position Salary
Annual Minimum Salary	36574.040
Annual Mid Range Salary	43038.150
Annual Maximum Salary	49502.260
Standard Hours	35.00
Union Description	AFSCME - Local 1761 COLT
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	High school/vocational school education or equivalent plus three years related clerical experience involving organizing, coordinating, scheduling and/or record keeping responsibilities. A combination of college level study, advanced secretarial training, and/or related clerical experience may be substituted for the above requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires the ability to record and maintain data in computerized and non-computerized formats. Must be able to communicate effectively. Must have effective client service skills.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Shift hours/Schedule:8-4 and 7:30-3:30 Multiple Vacancies (2)

Posting Details

Posting Number	23ST2813
Posting Open Date	10/19/2023
Special Instructions to Applicants	Message to AFSCME Local 1761 (COLT) members ONLY: To apply, an application or resume must be submitted no later than 9:00 a.m. on Friday, 10/27/2023. Although AFSCME Local 1761 (COLT) members have priority consideration, outside applications are accepted as well.
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement