Position Details

Position Information

Recruitment/Posting Title	Business Specialist
Job Category	Staff & Executive - Finance/Accounting/Purchasing
Department	NB Business and Admin Services
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.  For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Business Specialist for the New Brunswick Business and Admin Services department. The Business Specialist will review and approve business transactions including requisitions, expense reports, BOA purchases, cash deposits, general ledger adjustments and payroll commitment accounting instructions for multiple departments as assigned by the Sr. Director of Business Operations. Among the key duties of this position are the following: Approves or rejects transactions based on compliance with University policies and procedures. Establishes positive relationships with the administrative staff in the departments he/she oversees, ensuring adherence to University policy and communication of changes in policies or procedures. Provides training to new staff on department specific GL and project codes and will ensure that they have appropriate access to University business systems needed to perform their job responsibilities. Performs monthly reconciliations of department payroll distribution, outstanding commitment reports, and transaction reports. Analyzes reports and assist departments with the interpretation of financial data. Ensures department adherence to budget. Handles projects as assigned related to implementation of New Brunswick wide processes such as annual department budget preparation, effort certification, and financial reporting. Maintains positive relationships with department administrative staff, program coordinators, directors, managers, and the Vice Chancellors in the New Brunswick Chancellor’s Office. Exercises good judgement and tact in resolving a diverse range of issues. Maintains a high level of professionalism while providing very precise, conscientious attention to details and have the ability to multi-task.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	63518.000
Annual Mid Range Salary	79089.000
Annual Maximum Salary	94659.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in accounting, finance, or business administration, or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices. A minimum of two years in a financial/accounting function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Good communication skills and proficiency with Microsoft Office Suite.
Preferred Qualifications	Experience with Oracle Cloud Financials, PeopleSoft, Hyperion, BOA, and Marketplace Procurement systems. Advanced excel skills proficiency.
Equipment Utilized
Physical Demands and Work Environment	May have to work additional hours above the 37.5.
Special Conditions

Posting Details

Posting Number	23ST2747
Posting Open Date	10/16/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement