Position Details

Position Information

Recruitment/Posting Title	Program Assistant
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-Pediatrics-Infectious Disease
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Pediatrics at the Robert Wood Johnson Medical School. Under direction, assists with the programmatic functioning of the Robert Wood Johnson AIDS Program (RWJAP). Provides administrative and program support to the director of the RWJAP and other professional staff. Among the key duties of this position are the following: Assists in preparing proposals, develops budgets, prepares grant applications, proofreads and edits documents and processes proposals. Consults and advises with members of the Project on content, timing, and documentation necessary for proposals to be submitted to funding sources. Serves as principal liaison with Program Coordinator and/or Principal Investigator and other administrative personnel to coordinate grant application processes. Ensures accuracy and timeliness of all grants related materials and applications. Maintains all salary source allocations for awarded research grants and contracts. Monitors programmatic expenditures to ensure timely spending of grant funds and alerts PIs to overspending/underspending situations.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	20S
Position Salary
Annual Minimum Salary	54750.000
Annual Mid Range Salary	65376.000
Annual Maximum Salary	77390.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Business Administration, Social Science or a related discipline plus one (1) year of related experience.  Equivalent education, experience and/or training may be substituted for the degree requirement
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated proficiency in Microsoft Office (Access, Excel, Word, PowerPoint). Demonstrated ability to work in a multidisciplinary team environment. Demonstrated strong writing skills are essential.
Preferred Qualifications	Working with relational databases and electronic grant submissions. Experience working with electronic purchasing systems and website editing. Highly desired: Experience in Rutgers in-house systems, especially the new Oracle-based systems, Discoverer, PeopleSoft, RU Marketplace, and RAPSS, as well as outside sponsor systems (Grants.gov, Intelligrant, NJ Sage systems). Knowledge of private and federal funding agencies. Experience with Task Order requests and contracts through federal funding agencies.
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Must be able to lift or exert force up to 25 pounds. Work Environment: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	23ST2245
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement