Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	ORED
Overview
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for Office for Research.  The position will support the confidential administrative needs of the Vice President, Assistant VPs and Executive Directors in Research Administration, plan and coordinate the department’s events and provide office administration including extensive calendaring, drafting of correspondence and travel arrangements. Among the key duties of this position are the following: Maintains effective knowledge of all relevant resources and services available within the university. Acts as liaison and maintains collaborative relationships with Rutgers central administration, university staff and administrators. Works under direct supervision, with specific instructions on routine or semi routine work and within established work parameters for the unit. Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration. Performs other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	55416.000
Annual Mid Range Salary	68958.000
Annual Maximum Salary	82500.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field or an equivalent combination of education and/or experience. A minimum of two years relevant experience in a administrative function, or executive support.
Certifications/Licenses	Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities	Good communication skills, and computer literacy. Must be a self-starter, detail- and solutions-oriented, an effective communicator both in writing and verbally and possess excellent organization skills. Must have experience handling multiple competing priorities with competing deadlines in a fast-paced environment. Must have a working knowledge Microsoft Outlook and the Microsoft Office suite of applications (Word, Excel, PowerPoint).
Preferred Qualifications	Experience with or knowledge of Rutgers’ internal structure, policies and procedures.
Equipment Utilized	Microsoft Office (Outlook, Word, Excel, PowerPoint).
Physical Demands and Work Environment	Must be willing and able to lift up to 25 lbs. May be required to shift schedule to accommodate events. Travel to event venues requires use of personal vehicle.
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	23ST2680
Posting Open Date	10/09/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement