Job Description

 

Job Summary:

The Faculty Administrative Assistant supports multiple faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data.

 

 

Responsibilities:

• Maintains all departmental functions in accordance with established departmental procedure checklist by performing various administrative support functions to the department.
• Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls.
• Open, collate, and distribute mail daily.
• Professionally answers the telephone and provides transparent, detailed, and concise messages.
• Triage phone calls from referring physicians and patients to appropriate clinical staff within the department.
• Drafts and professionally responds to correspondence using correct grammar and spelling.
• Maintain an electronic database of all files
• Accurately types routine and complex faculty correspondence from handwritten and oral instructions.
• Follows all department guidelines and best practices for releasing PHI.

 

 

Credentials and Qualifications:

• High School Diploma/Ged required, Bachelor’s degree preferred
• Minimum 2 years administrative support experience in an office setting
• Preferred experience in a healthcare, research and/or academic setting
• Requires excellent written and oral communication skills, strong organizational skills
• Requires competencies in all Microsoft programs with a concentration in multiple Outlook calendar usage
• Basic knowledge of health care setting

Location: H. Lee Moffitt Cancer Center & Research Institute · Basic Science Prog Admin
Schedule: Full Time, Day Shift, Mon-Fri, 8am-5pm

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