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College Director of Financial Aid Services - BCC
Peralta Community College District in Berkeley, California
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Date Posted 06/03/2020
Admin-Financial Aid
Salary Salary Range: $100,483 - $122,813/y -  
Employment Type 40 Hours/Week, 12-Mo
Application Deadline Open until filled

Peralta/College Information

Berkeley City College

Berkeley City College (BCC), one of California’s 112 community colleges, is centrally located in downtown Berkeley, only 1-1/2 blocks from the U.C. campus. The college’s mission is to contribute to the success of all students and to the well-being of the community by offering the best possible education which promises intellectual growth, social mobility, economic development and an understanding of diverse ideas and peoples. BCC is ranked second in the state in the percentage of students who transfer to U.C. Berkeley.

BCC serves students who seek general education, transfer to four-year universities, associate degrees and certificates in liberal arts, the sciences, career/technical areas, or foundational skills. BCC students represent a diverse mix of ethnic, cultural and economic backgrounds. Many are the first in their families to attend college. The college is an active partner in local economic development and employment training endeavors and maintains a strong and unique collaboration with U.C. Berkeley. Berkeley City College’s world-class faculty has created a student-centered learning community dedicated to academic excellence and student success. They have won distinction in the sciences, arts, English, humanities, multimedia arts, and the social sciences.

Special Instructions to Applicants


1. Required documents will include:

· Current resume of experience, formal education/training and qualifications.

· Copies of supporting credentials, if applicable.

· Copies of transcripts from fully accredited college or university institutions.

(Copies of diplomas will not substitute for  transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)

Information on transcripts must include degree awarded and confer date.Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.

Note:  A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.

2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendations, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.

3. Travel expenses for the interview and selection process will be borne by the candidates.

4. Skype and phone interviews are not permitted.

Appointment to the position is conditional upon the approval of the Chancellor.


Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:


Tuberculosis Examination:  Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days.  The TB test is a condition of employment and any expense must be borne by the successful candidate.

Fingerprinting Requirement:

As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.

Immigration Requirement:  According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:

1) A citizen or national of the United States;

2) An alien lawfully admitted for permanent residence in the United States; or

3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.

All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.

District Policy:  A Social Security Card will be required following selection and prior to completion of the hiring process.  The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.


Medical Examination:  Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment.  Expenses incurred will be borne by the employee.


We are a collaborative community of colleges.

· Together, we provide educational leadership for the East Bay, delivering programs and services that sustainably enhance the   region’s human, economic, environmental, and social development.

· We empower our students to achieve their highest aspirations. We develop leaders who create opportunities and transform lives.

· Together with our partners, we provide our diverse students and communities with equitable access to the educational   resources, experiences, and life-long opportunities to meet and exceed their goals.

The Peralta Community College District is an Equal Opportunity Employer.

The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.

In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.

The Peralta Community College District reserves the right to close or not fill any advertised position.

Job Title

College Director of Financial Aid Services - BCC

Time Base

40 Hours/Week, 12-Month Assignment


Salary Range: $100,483 - $122,813/yr. The maximum initial placement is Step 3 depending on experience.

Benefits Information


The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:

• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.

• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.
• Life insurance of 150% of your income up to $100,000.

• Long-term disability coverage.

• Employee Assistance Program.

• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/year

In addition to your contribution, Peralta pays 19.721%* of your salary to the State Teachers Retirement System (STRS). Effective January 1, 2013, the PEPRA went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalSTRS. Specific information regarding the changes can be found at http://www.calstrs.com/post/frequently-asked-questions-ab-340-public-employees-pension-reform-act-2013. For further up to date information on CalSTRS retirement eligibility and PEPRA, please visit the website at www.calstrs.com. The CalSTRS member handbook is available at http://www.calstrs.com/calstrs-member-handbook. After 10 years of creditable service, medical benefits in retirement are extended until age 65.

Other voluntary benefits include:

• Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)

• Pre-tax commuting expenses (under IRS code 132)

• Tax-deferred plan participation in the 403(b) and 457 plans

• Credit union membership

• Prepaid legal plan participation

• Additional Life Insurance for yourself, spouse or children

• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.

• Subject to change.

Position Type



Student Services-VP (841)

Job Description Summary

Reporting to the Vice President of Student Services, the College Director of Financial Aid Services performs professional supervisory work involved in strategic planning, implementation, supervision and evaluation of financial aid and related programs, services and staffing for a community college. The Director maintains compliance with all federal, state and local regulations governing student aid programs.

Under direction, the employee is responsible for developing and implementing a comprehensive program of student financial aid services, and for assessing their effectiveness relative to the student population. Public contact is extensive and includes students, staff, other educational institutions, funding and governmental agencies, and the general public for the purpose of exchanging information related to College and District policies and related procedures. A high degree of independent judgment and creativity is required to interpret and adapt required regulations to District policies and procedures, and to develop, implement and evaluate a variety of student programs. The College Director of Financial Aid Services supervises and directs the work of staff at various levels, student assistants and volunteers as assigned.

Duties & Responsibilities

Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.

• Prepares applications and/or proposals for federal, state, and local funds; develops, directs and implements budgetary controls for funds; and prepares department budget proposals.

• Manage student loan collection activities and administer a loan default prevention program.

• Collaborate with the Peralta Foundation and coordinate the scholarship program to ensure timely availability of and access to application materials; provide leadership to the scholarship committee; ensure timely notification to award recipients; coordinate annual scholarship awards event.

• Serves on College leadership team and leads the College’s compliance with Title IV regulations.

• Strategizes and implements a college plan to increase financial aid recipients.

• Oversees and coordinates the Financial Aid office response to program reviews and audits.

• Conducts need analysis and determines individual student eligibility for various aid programs.

• Exchanges information with funding sources, government agency representatives, students, staff, other educational institutions, and the general public regarding College and District financial aid and related program policies and procedures

• Serves as primary technical resource for the College and District regarding financial aid and various related student services

• Attends workshops, conferences, and other events to obtain current information related to financial aid and related student services

• Makes presentations to small and large groups to publicize and present information related to the services offered, eligibility and follow-up

• Participates in student recruitment teams

• Drives a motor vehicle to visit off-campus sites

• Trains, supervises and evaluates the work of staff

• Makes recommendations for the employment of new staff

• Confers with management and other staff regarding short and long-range service delivery, program planning, implementation, evaluation of program services and staff

• Implements a continuing education training program for staff to update
employees on required program elements

• Sets up and maintains a database of student and funding agency records in conjunction with other College, information technology and other District staff; enters, modifies and retrieves confidential and other detailed online data regarding student participants and program services
• Directs and participates in the design of required College and District forms
• Provides input into the design and modification of various computer programs, screens and reports
• Uses a variety of computer software to research, compile data for, format and prepare financial, demographic, statistical and other special and regular reports, correspondence, electronic communications and other materials
• Tracks and reports on trends in student population changes, economic status, college completion rates, student usage of related College services, and other data
• Researches data for and completes required funding agency and District reports and surveys
• Makes presentations to management and other groups about status of financial aid and other related student services
• Researches and initiates new funding resources of student financial aid; directs a student job placement program
• Serves as primary program director for new financial aid and related student services programs
• Composes and prepares reports, correspondence, memoranda, and other written materials
• Develops and maintains written documentation of financial and related student services policies and procedures, including desk manuals and publicity materials
• confers with students, staff and others, as applicable, to resolve complex application and eligibility issues; reviews funding and other student applications, and issues final decisions regarding eligibility
• Confers with lead and other staff to evaluate student eligibility, program changes, enrollment trends, strategic plans for program updates, improvements in customer services, timelines, required deadlines, and other logistical issues
• Weekend and evening hours may be required.
• Performs other related duties as assigned

Minimum Qualifications

1. Bachelor’s degree in business administration or a closely related field.

2. Five years’ experience of increasing responsibility in financial assistance or related eligibility and client services that has included educational, governmental, private, and other agency financial donors.

3. One (1) year of experience training, directing, supervising, and evaluating the work of others.

4. Experience with the implementation and evaluation of detailed regulations.

5. Experience compiling statistical, financial, and other data and preparing a variety of reports.

6. Knowledge and proficiency in the use of spreadsheets and use of personal computers utilizing various software applications (i.e., work processing, spreadsheet and database management software)

7. Applicant must have demonstrated cultural competency, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college staff, faculty, and students.

Knowledge, Skills & Abilities

1. Knowledge of the resources available for financial aid, such as loans, grants, vouchers and scholarships to California community college districts.

2. Knowledge of the regulations, policies and required procedures of student financial aid funding resources.

3. Skill in strategic program planning, implementation, evaluation and modification.

4. Knowledge of management techniques related to budgeting, reporting, and record keeping of financial and other student data.

5. Skill in training, supervising and evaluating the work of staff.

6. Skill in planning, implementing and evaluating a program budget.

7. Skill in using a variety of computer software and a database to set up and track complex data, research, format, and prepare statistical, financial and other reports, correspondence, and other materials.

8. Ability to communicate effectively with people at various levels within an organization who are diverse in their cultures, language groups and abilities.

9. Skill in oral communication, including persuasive communication and public speaking.

10. Ability to establish and maintain an effective and efficient work team which promotes high-quality customer service ideals

Desirable Qualifications

Student-centered customer service support

Environmental Demands

• Occasional work performed alone
• Constant work around and with people

Other Requirements

• Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs
• Occasional lifting and carrying up to 15 lbs.
• Occasional pushing and pulling up to 20 lbs.
• Occasional twisting of body
• Occasional use of manual dexterity
• Occasional use of tactile acuity
• Occasional use of visual acuity from a distance, with depth, and for color
• Frequent work at a rapid pace
• Frequent reaching, high, low, and level
• Frequent audio acuity at all ranges, including speech
• Frequent visual acuity for reading
• Constant sitting
• Constant use of clear oral communication

Tools & Equipment Used

• Standard Office Equipment

Application Deadline Date


Open Date

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