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Associate Director, OM&U Services, Finance, Work Management and Business Administration
Job Description
Position Number:
101690Title:
Associate DirectorFunctional Title:
Associate Director, OM&U Services, Finance, Work Management and Business AdministrationCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
VPA-FM-O&M-Operations & MaintenanceCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The purpose of this position is to provide the Executive Director a single point of contact for customer service response and an integrated approach to problem solving and conflict resolution. This position will provide business process review and improvements to the Department’s work management system, to include use of technology, automated work order systems, work practices and procedures. The incumbent will provide supervision and leadership to a number of independent OM & U units, specifically the OM & U/facility units that support Intercollegiate Athletics (ICA), IBBR, off site facilities, the animal care liaison and four facility manager liaisons for existing academic and research facilities and new facility construction. This position will be O&M’s direct point of contact for the Academic units, specifically the Academic Facility officers. The position will also be responsible for the management of O&M’s maintenance of the campus’ off-campus facilities, by contract or use of our in-house workforce. The incumbent will oversee and manage special studies/ efforts such as the Facilities Condition Assessment. The incumbent will develop and implement various performance metrics and track and repot data. The incumbent will respond to, and solve, customer complaints providing a coordinated response across OM & U and FM units.
This position will provide comprehensive leadership, managerial, financial and technical support to all of OM &U and be responsible for all aspects of financial transactions conducted by OM & U, including: procurement requests, invoice processing, reports, and financial closeout. Overall responsibility for O&M’s work management system: close out of work tasks, financial reconciliation, productivity measures, and metrics to measure performance. Responsible for contract financial management, to include, review of contracts, writing contracts specifications and quality control.
This position will lead the OM & U Business Administration services and ensure budgeting of the OM & U units is up to date and managed appropriately, ensure the purchasing for the various units is accomplished and oversee HR liaison functions for the OM & U units.
Benefits Summary
Exempt: Top Benefits and Perks:Minimum Qualifications:
Education:
Bachelor’s degree required.
Bachelor’s degree required.
Experience:
- Ten (10) years’ experience in business and / or operations and maintenance administration.
- Five (5) years in a supervisory or lead capacity.
Knowledge, Skills, & Abilities
- Thorough knowledge of facilities management.
- Broad knowledge of maintenance and construction trades, including but not limited to, Electrical Systems, Piped Services, Life Safety Systems, HVAC, Building Envelope/Roofing, Painting, and structural.
- Working knowledge of public sector accounting practices; working knowledge of personnel policies and practices. General knowledge of Facility condition assessments.
- Knowledge of the unique needs of customers within academic, research, and residential settings.
- Strong oral communication and human relation skills required to communicate effectively at all levels of the organization and with university faculty, staff, and administrators; ability to work well with a diverse client base and employee population.
- Outstanding writing skills required as incumbent is required to prepare a wide variety of written materials, including reports, justifications for staffing, salaries, organizational changes, etc.
- Ability to provide statistical interpretation of financial data from a variety of separate sources. Thorough proficiency in the use of office software packages (particularly word processing and spreadsheets), electronic mail, calendaring systems, and internet applications within a Windows operating environment.
Preferences:
Preferences:
- Degree discipline in Business Management, Accounting, Architecture, Engineering, Construction Management, Facility Management or related field preferred.
- Experience in a facilities and higher education setting.
Additional Information:
For full and best consideration, please submit a cover letter, resume, and list of 3 professional references by September 1, 2023.
The hiring salary range is: $148,240 – $185,300.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
The hiring salary range is: $148,240 – $185,300.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Facilities Management (FM) supports the University of Maryland in its mission of achieving excellence as the State’s primary center of research and graduate education and the institution of choice for undergraduate students of exceptional ability and promise. We are responsible for the physical campus – its academic, research and administrative spaces, the building infrastructure, and the surrounding landscape. Our workforce of about 800 employees brings a rich diversity of backgrounds, talents, and skills to the management of this complex environment. We serve the campus community twenty-four hours a day, seven days a week, 365 days per year.
Incumbent will be required to travel to meetings and/or work sites. If driving a state vehicle must possess and maintain a valid class C driver’s license or equivalent with fewer than 6 points.
Financial disclosure (Maryland State Ethics Commission) of selected candidate will be required; integrity and high ethical standards are critical.
Incumbent will be required to travel to meetings and/or work sites. If driving a state vehicle must possess and maintain a valid class C driver’s license or equivalent with fewer than 6 points.
Financial disclosure (Maryland State Ethics Commission) of selected candidate will be required; integrity and high ethical standards are critical.
Job Risks
Not Applicable to This PositionPhysical Demands
Work takes place primarily in an office environment; however, incumbent may routinely visit shops and have work assignments that require on campus and off campus travel to other buildings.
This position is an Essential Employee, may be expected to support this 24/7 operation outside of core-hours, on an as-needed basis.
Posting Date:
08/08/2023Open Until Filled
YesBest Consideration Date
09/01/2023Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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